Methuen Public Schools Mid Cycle Report 2012

Massachusetts Department of Elementary and Secondary Education

75 Pleasant Street, Malden, Massachusetts 02148-4096 Telephone: (781) 338-3700 TTY: N.E.T. Relay 1-800-439-2370

June 21, 2012 Judith A. Scannell, Superintendent of Schools Methuen Public Schools 90 Hampshire Street Methuen, MA. 01844

Re: Mid-cycle Report

Dear Superintendent Scannell:

Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report based on the onsite visit conducted in your district in April 2012. During the Mid-Cycle Review, the Department monitored selected special education criteria to determine your district’s compliance with special education laws and regulations. The review consisted of information gathered from one or more of the following activities: interviews, review of student records, examination of documentation, and classroom observation(s).

The Department determined that one or more of the criteria monitored in your district was “Partially Implemented” or “Not Implemented.” In all instances where noncompliance was found, the Department has prescribed corrective action for the district. This corrective action must be implemented as soon as possible, but in no case later than a year from the date of this report. You will find these requirements for corrective action included in the enclosed report, along with requirements for submitting progress reports using the enclosed form.

Please provide the Department with your written assurance that all of the required corrective action will be implemented by your district within the timelines specified in the report. You must submit your statement of assurance to Darlene Lynch, Director, Program Quality Assurance Services, by July 16, 2012.

Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have questions about this letter or the enclosed report, please do not hesitate to contact Paul J. Aguiar at 781-338-3781.

Sincerely,

Paul J. Aguiar, Mid-cycle Review Chairperson Program Quality Assurance Services

Darlene A. Lynch, Director Program Quality Assurance Services cc: Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education Dean Paolillo, Supervisor, Program Quality Assurance Services Mayor Stephen N. Zanni, School Committee Chairperson Gina Bozek, Local Program Review Coordinator

Encs: Mid-cycle Report Mid-cycle Progress Report Form MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION MID-CYCLE REPORT

Methuen Public Schools

Dates of the Mid-cycle Review Onsite: April 9, 2012 Date of this Report: June 13, 2012

PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.

Required Special Education Criteria Monitored in this Mid-cycle Review Current special education criteria available by scrolling down to the special education instrument at http://www.doe.mass.edu/pqa/review/cpr/default.html

Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

SE 7 Student Record Review Stu The district must develop Submit a copy of the Transfer of den revised procedures for the revised procedures for parental Staff t transfer of rights at the age of the transfer of parental rights and Interviews rec majority. Upon completion of rights and evidence of student ord these procedures, the district staff training, including participation s must review the procedures with an agenda and signed and consent and those staff responsible for attendance sheets

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 3 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on at age of inte chairing IEP Teams for high (indicate the name and majority rvie school students. Please see role of staff). ws Administrative Advisory SPED indi 2011-1 on the Age of Majority: Submit a detailed cat www.doe.mass.edu/sped/adviso narrative description of ed ries/11_1.html the oversight system that including the identity of the In addition, develop a system of the person(s) responsible dist internal monitoring which for the oversight by rict should include supervisory name and title; the date inf oversight and periodic reviews of the system's or of students who elect to share or implementation and the ms delegate their educational frequency of the district's the decision-making. monitoring. stu den The district must conduct a Submit all of the above t review of student records after by November 5, 2012. one all other corrective actions have yea been implemented. Develop a Submit a report of the r report of the results of the results of the internal bef internal review of student review of student ore records for those students who records. Include the rea reached the age of majority following: chi from November 2012 through  Number of records ng January 2013 for evidence of reviewed;

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 4 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

age compliance with documenting  Number of records in 18 the decisions of those students compliance; of who elected to share or delegate  For all records not in his the educational decision- compliance with this or making. criterion, provide the her results of a root rig Please note when conducting cause analysis of the ht internal monitoring that non-compliance; and at school must maintain the  Specific corrective age following documentation and actions taken by the 18 make it available to the district to remedy to Department upon request: a) any non-compliance. ma List of the student names and ke grade level for the records Submit the report by all reviewed; b) Date of the February 25, 2013. dec review; c) Name of person(s) isio who conducted the review, ns their role(s), and signature(s). in rela tion to spe cial edu

cati on pro gra ms and ser vic es.

Ho we ver, stu den t rec ord s and staf f inte rvie ws

als o indi cat ed that upo n rea chi ng the age of 18, the dist rict did not alw ays doc um ent

wh en the stu den t’s dec isio n was to sha re or del ega te the edu cati ona l dec isio n-

ma kin g.

SE 8  Student Record Review The IEP Team revi composition Staff ew and Interviews of attendance stu den t rec ord s and inte rvie ws indi cat ed that me mb ers

of the IEP Tea m atte nde d IEP Tea m me etin gs or the dist rict and the par ent agr eed , in

wri ting , that the atte nda nce of the Tea m me mb er was not nec ess ary bec aus e the me

mb er´s are a of the cur ricu lum or rela ted ser vic es was not bei ng mo difi ed or dis cus sed

or the dist rict and the par ent agr eed to exc use a req uire d IEP Tea m me mb er´s part icip

atio n. Wh en a req uire d IEP Tea m me mb er was exc use d, the indi vid ual pro vid ed

wri tten inp ut into the dev elo pm ent of the IEP to the par ent and the IEP tea m pri or to

the me etin g.

SE 18A Student Record Review The The district must identify the Submit a detailed IEP revi root cause of the narrative description of development Staff ew noncompliance, i.e. why the what the district and content Interviews of district’s procedures to avoid determined was the root stu and respond to bullying, cause of noncompliance Document den harassment, or teasing were not with this criterion, a Review t followed. Based on the results description of the rec of the analysis, provide the corrective actions taken ord district’s determination of the by the district and the s, root cause(s) of the associated timelines. dist noncompliance, the steps the rict district proposes to take to Submit this progress doc correct the identified causes and report by November 5, um a timeline for the 2012. ent implementation of the district’s atio corrections. Subsequent to the n training, submit a report and Select a sample of student of the results of the staf records across all school levels internal review of student f to review for the records. Include the Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 16 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

inte implementation of the following: rvie procedures to ensure IEP Teams  Number of records ws considered and specifically reviewed; indi addressed the skills and  Number of records in cat proficiencies needed to avoid compliance; ed and respond to bullying,  For all records not in that harassment, or teasing. compliance with this for for students identified with a criterion, provide the stu disability on the autism results of a root den spectrum as well as students cause analysis of the ts whose disability affects social non-compliance; and ide skills development. Select a ntif sample of records from  Specific corrective ied November 2012 through actions taken by the wit January 2013. The sample district to remedy any non-compliance. h a should be taken from those IEP dis Team meetings that have Submit this progress abil occurred after all other report by February 25, ity corrective actions have been 2013. on implemented. the auti Please note when conducting sm internal monitoring that spe school must maintain the ctru following documentation and m Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 17 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

as make it available to the wel Department upon request: a) l as List of the student names and stu grade level for the records den reviewed; b) Date of the ts review; c) Name of person(s) wh who conducted the review, ose their role(s), and signature(s). dis abil ity affe cts soc ial skil ls dev elo pm ent, ther e was not alw Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 18 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

ays doc um ent ed evi den ce that the IEP Tea m con sid ers and spe cifi call y add ress es the skil Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 19 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

ls and pro fici enc ies nee ded to avo id and res pon d to bull yin g, har ass me nt, or teas ing.

Inte rvie ws als o indi cat ed that not all staf f that cha ir IEP Tea m me etin gs hav e bee n Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 21 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

trai ned in the dist rict ’s pro ced ure s rela ted to the con sid erat ion s for stu den ts ide ntif Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 22 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

ied wit h a dis abil ity on the auti sm spe ctru m as wel l as stu den ts wh ose dis abil ity affe cts Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 23 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

soc ial skil ls dev elo pm ent.

SE 25 Student Record Review The The district must identify the Please submit a detailed Parental revi root cause of the narrative description of consent Staff Interviews ew noncompliance, i.e. why did the what the district of district fail to provide the notice determined was the root Document stu in a timely manner. Based on cause(s) of Review den the results of the analysis, noncompliance with this t provide the district’s criterion, a description of rec determination of the root any corrective actions ord cause(s) of the noncompliance, taken by the district and s, the steps the district proposes to the associated timelines. dist take to correct the identified rict causes and a timeline for the Submit this progress doc implementation of the district’s report by November 5, um corrections. 2012 ent

atio The district must conduct an Please provide a report n internal review of student of the results of the and records for any parent internal review of student inte revocations that occurred after records. Include the rvie all corrective actions were following: ws implemented. The review of  Number of records indi student records should include reviewed; cat all grade levels to determine  Number of records in ed whether the district provided compliance; that parents with written notice in a  For all records not in wh timely manner once a parent compliance with this en revokes consent of their child’s criterion, provide the a IEP. results of a root par cause analysis of the ent Please note when conducting non-compliance; and has internal monitoring that rev school must maintain the  Specific corrective oke following documentation and actions taken by the d make it available to the district to remedy his/ Department upon request: a) any non-compliance. her List of the student names and con grade level for the records Submit the report by sen reviewed; b) Date of the February 25, 2013. t to review; c) Name of person(s) the who conducted the review, stu Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 25 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

den their role(s), and signature(s). t´s spe cial edu cati on ser vic es in wri ting , whi le the dist rict dis con tinu ed ser vic es, Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 26 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

the dist rict did not alw ays act pro mpt ly to pro vid e wri tten noti ce to the par ent/ gua rdia n Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 27 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

of the dist rict ´s pro pos al to dis con tinu e ser vic es, as wel l as inf or mat ion on ho w Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 28 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

the par ent can obt ain a cop y of his/ her rig ht to pro ced ural saf egu ard s; eith er not sen Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 29 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: of (a) Required (b) Progress Report Due Det Corrective Action and Date(s) and Required er Timelines for Elements min Implementation atio n abo ut Cri teri on

din g a wri tten res pon se or sen din g it nin e mo nth s late r.

Additional Special Education Criteria Monitored in this Mid-cycle Review Current special education criteria available by scrolling down to the special education instrument at Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 30 of 16 http://www.doe.mass.edu/pqa/review/cpr/default.html

Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on

SE 4 Student Record Review Th The district must provide Please submit evidence Report of e training to staff members of staff training, Assessment Staff rev responsible for completing including the agenda and Results Interviews iew evaluations and writing signed attendance sheets of assessment summaries on the (include the name and stu content requirements. role of staff), provided to den evaluators involved in t The district must develop a writing assessment rec monitoring system which should summaries. ord include supervisory oversight s and periodic reviews of Submit a detailed and evaluation reports to ensure narrative description of inte evaluators develop complete the oversight system rvi summaries. including the identity of ew the person(s) responsible s The district must conduct an for the oversight by ind internal review of student name and title; the date icat records from initial evaluations of the system's ed or re-evaluations that occurred implementation and the that after all other corrective actions frequency of the district's eac have been implemented. Review monitoring. h the assessment reports to ensure per school personnel provided Submit all of the above

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 31 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on son summaries with all the required by November 5, 2012. con elements. duc Submit a report of the tin Please note when conducting results of the internal g internal monitoring that review of student an school must maintain the records. Include the ass following documentation and following: ess make it available to the  Number of records me Department upon request: a) reviewed; nt List of the student names and  Number of records in did grade level for the records compliance; not reviewed; b) Date of the  For all records not in alw review; c) Name of person(s) compliance with this ays who conducted the review, criterion, provide the su their role(s), and signature(s). results of a root m cause analysis of the ma non-compliance; and rize in  Specific corrective wri actions taken by the tin district to remedy g any non-compliance. the pro Submit the report by ced February 25, 2013. ure

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 32 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on s em plo yed , the res ults , and the dia gno stic im pre ssi on, and did not alw ays def ine in

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 33 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on det ail and in edu cati ona lly rele van t and co m mo n ter ms, the stu den t's nee ds, off eri

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 34 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ng exp lici t me ans of me etin g the m.

SE 12 Student Record Review A The district must identify the Submit a detailed Frequency rev root cause of the noncompliance narrative description of of re- Staff iew related to the three year re- what the district evaluation Interviews of evaluation timeline. Upon determined was the root stu completion of the analysis, cause of noncompliance den provide the district’s with this criterion, a t determination of the root description the district’s rec cause(s) of noncompliance, the corrective actions and the ord steps taken to correct the associated timelines. s noncompliance and a timeline and for the implementation of the Submit all of the above inte corrective actions. by November 5, 2012. rvi

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 35 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ew Conduct an internal review of Submit a report of the s student records across grade results of the internal ind levels for re-evaluations review of student icat conducted between November records. Include the ed 2012- January 2013 for following: that evidence of the completion of  Number of records a the re-evaluation or reviewed; re- documentation of the parent and  Number of records in eva district’s agreement that a re- compliance; luat evaluation was unnecessary.  For all records not in ion compliance with this wa Please note when conducting criterion, provide the s internal monitoring that results of a root not school must maintain the cause analysis of the alw following documentation and non-compliance; and ays make it available to the con Department upon request: a)  Specific corrective duc List of the student names and actions taken by the ted grade level for the records district to remedy eve reviewed; b) Date of the any non-compliance. ry review; c) Name of person(s) thr who conducted the review, Submit the report by ee their role(s), and signature(s). February 25, 2013. yea rs and

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 36 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on the re wa s no doc um ent ed evi den ce that the par ent and dist rict agr eed that it wa s unn

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 37 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ece ssa ry to con duc t the re- eva luat ion.

SE 14 Student Record Review A The district must identify the Submit a detailed Review and rev root cause of the noncompliance narrative description of Revision of Interviews iew related to the timely completion what the district IEPs of of annual review and revision of determined was the root stu the IEP. Upon completion of the cause of noncompliance den analysis, provide the district’s with this criterion, a t determination of the root description of its rec cause(s), the district’s proposed corrective actions and the ord corrective actions and a timeline associated timelines. s for the implementation of the and district’s corrective action Submit all of the above inte activities. by November 5, 2012. rvi

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 38 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ew Conduct an internal review of Please submit a report of s student records across grade the results of the internal ind levels of annual reviews that review of student icat occurred after the completion of records. Include the ed all corrective actions for following: that evidence that timelines are  Number of records ann being met. reviewed; ual  Number of records in rev Please note when conducting compliance; iew internal monitoring that  For all records not in s school must maintain the compliance with this wer following documentation and criterion, provide the e make it available to the results of a root not Department upon request: a) cause analysis of the alw List of the student names and non-compliance; and ays grade level for the records hel reviewed; b) Date of the  Specific corrective d review; c) Name of person(s) actions taken by the on who conducted the review, district to remedy or their role(s), and signature(s). any non-compliance. bef ore Submit the report by thei February 25, 2013. r ann ive

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 39 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on rsar y dat es.

SE 18B Student Record Review Th The district must identity the Submit a detailed Determina- e root cause of the noncompliance narrative description of tion of Interviews rev related to providing parents with what the district placement; iew an IEP immediately following determined was the root provision of its development. Upon cause of noncompliance of IEP to stu completion of the analysis, with this criterion and a parent den develop the district’s corrective description of the t action and a timeline for the district’s corrective rec implementation of those actions and associated ord corrections. The district should timelines. s review the Department’s and December 2006 advisory found Submit this progress inte at: report by November 5, rvi http://www.doe.mass.edu/new 2012. ew s/news.asp?id=3182 prior to s the development of its Submit a report of the ind corrective actions. results of the internal icat review of student ed The district must conduct an records. Include the that internal review of student following: the records after all other corrective  Number of records

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 40 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on dist actions have been implemented. reviewed; rict Please select records for events  Number of records in did that occurred from November compliance; not 2012- January 2013. The sample  For all records not in alw should include all school levels compliance with this ays (elementary, middle and high) criterion, provide the pro for initial evaluations, re- results of a root vid evaluations or annual reviews cause analysis of the e for evidence of the immediate non-compliance; and the provision of the IEP consistence  Specific corrective par with the Department’s 2006 actions taken by the ent advisory. district to remedy wit any non-compliance. h Please note when conducting the internal monitoring that Submit the report by pro school must maintain the February 25, 2013. pos following documentation and ed make it available to the IEP Department upon request: a) im List of the student names and me grade level for the records diat reviewed; b) Date of the ely review; c) Name of person(s) foll who conducted the review, owi their role(s), and signature(s). ng

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 41 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on its dev elo pm ent. Fur the rm ore, stu den t rec ord s als o ind icat ed that the re wa s no

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 42 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on doc um ent ed evi den ce of dra ft IEP s/s um ma ry of me etin gs in mo st stu den ts’ file

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 43 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on s.

SE 20  Student Record Review Th Least e restrictive Staff rev program Interviews iew selected of stu den t rec ord s and staf f inte rvi ew s ind icat ed that the IEP

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 44 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on Tea m, thr oug h the No npa rtic ipat ion Jus tifi cati on Sta tem ent con sist entl y stat es wh y

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 45 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on the re mo val is con sid ere d crit ical to the stu den t’s pro gra m and als o stat es the bas

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 46 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on is for its con clu sio n that edu cati on of the stu den t in a less rest rict ive env iro nm ent, wit

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 47 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on h the use of sup ple me nta ry aid s and ser vic es, cou ld not be ach iev ed sati sfa cto rily

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 48 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on .

Int erv iew s and the rev iew of stu den t rec ord s als o ver ifie d that the dist rict

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 49 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on no lon ger re mo ves so me elig ible chil dre n fro m the gen eral edu cati on cla ssr oo m sol

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SE 29 Student Record Review Wh The district must complete the For those individual Communi- ile translation of IEP related students identified by the cation is in Interviews the documents for parents that Department whose English and dist required those translations for parents had not received primary Document rict those individual students translated documents as language of Review has identified in the Department’s needed, provide these home pro student worksheet. parents with all of the ced most recent documents in

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 51 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ure The district must develop a their primary language s system which should include including the IEP and the and supervisory oversight and notice to parents (N1). for periodic reviews to ensure ms sustained compliance with the Identify the district’s for process for providing revisions to its policies pro translations. or procedures or any vid other corrective actions ing The district must examine its taken to achieve ora procedures for providing oral compliance. Please l and written translations for all provide evidence that and IEP related documents to those staff was informed (i.e. wri staff responsible for requesting training agenda and tten such translations at all levels. attendance, including tra The district should identify any name and role of staff) of nsl gaps or deficiencies in its the district’s procedures atio procedures and provide its for the provision of oral ns corrective actions to the and written translations that Department. The district should for those parents that me re-train the staff responsible on required translations. et these requirements (the training reg should include building Submit a detailed ulat principals). narrative description of ory the oversight system req After the completion of the including the identity of uir district’s corrective actions, the person(s) responsible

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 52 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on em conduct an internal review of for the oversight by ent student records to determine name and title; the date s, that the district always provides of the system's the communications with the implementation and the rev parents in the primary language frequency of the district's iew of the home if such primary monitoring. of language is other than English. stu The sample of records should be Submit all of the above den drawn from all school levels by November 5, 2012. t (elementary, middle and high). rec Submit a report of the ord Please note when conducting results of the internal s internal monitoring that review of student ind school must maintain the records. Include the icat following documentation and following: ed make it available to the  Number of records that Department upon request: a) reviewed; the List of the student names and  Number of records in re grade level for the records compliance; is reviewed; b) Date of the  For all records not in inc review; c) Name of person(s) compliance with this ons who conducted the review, criterion, provide the iste their role(s), and signature(s). results of a root nt cause analysis of the wri non-compliance; and tten  Specific corrective Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 53 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on and actions taken by the ora district to remedy l any non-compliance. co m Submit the report by mu February 25, 2013. nic atio ns wit h the par ent s in the pri ma ry lan gua ge of the ho me

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SE 32  Interviews Int Parent erv advisory iew council for Document s special Review and education dist rict

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SE 34  Staff Interviews Sta Continuum ff of Document inte Alternative Review rvi Services ew s and dist rict doc um ent atio n ind icat ed that the re is

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Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 60 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on ddl e and hig h sch ool lev els, in the are as of voc atio nal edu cati on opp ort uni ties and ser

Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 61 of 16 Criterion Criterion Implemented Method(s) of Bas If Partially Implemented or Not  Investigation is Implemented: (b) Progress Report Due of (a) Required Corrective Action Date(s) and Required Det and Timelines for Elements er Implementation min atio n abo ut Cri teri on vic es for stu den ts wit h soc ial or em oti ona l dis abil itie s.

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION MID-CYCLE REVIEW

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M I D – CY C L E P R O G R E S S R E P O R T

Date Prepared: ______

Prepared by: ______(name and title) Criterion: ______

Topic: ______

For each criterion for which you prepare a progress report, please

 make a copy of this cover page,  fill in the information requested above, and  attach a complete description of the corrective action taken and any accompanying documentation.

(Description of corrective action for each criterion and any accompanying documentation should include all of the “Progress Report Required Elements” for that criterion in the Mid-cycle Report.)

Send the whole set of completed progress reports to: Darlene Lynch, Director Program Quality Assurance Services Massachusetts Department of Elementary and Secondary Education 75 Pleasant Street Malden, MA 02148-4906

Rev. 6/30/08 Methuen Public Schools Coordinated Program Review Mid-cycle Report June 21, 2012 Page 63 of 16

Mid-cycle Report & Cover Letter with Mid-cycle PR Form 2011

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