Duties of the Role - the Duties of the Finance Manager Include

Title Finance Manager Status Permanent post subject to probationary period Location Dublin 10 Reporting to CEO Salary BCP officer level 3. (Circa high 46+K’s commencing DOE) ER pension contribution of 2.1 up to max of 10% salary following successful completion of probationary period. Note: This post is not open to Part-time or Job-share options at this time.

Role Description

Role Purpose - The Finance manager is required to work as part of the Ballyfermot Chapelizod Partnership Management team implementing objectives and actions set out in the Company’s Annual Programme of Work.

Duties of the Role - The duties of the Finance Manager Include:  To work with the CEO to design and implement the finance strategy of the company. This financial strategy will be in alignment with the overall policy of the Ballyfermot Chapelizod Partnership to ensure that financial excellence is at the heart of the company’s success.

 To manage the Finance and Administration Department to deliver the best possible service to all internal and external stakeholders and project partners.

 Managing of behalf of the BOM all company bank accounts.

 Manage the BCP payroll function.

 To drive the development of and adherence to company policies and internal controls in order to maximise financial control and minimise risk exposure.

 To assist in reporting to the Board, funders and key partner organisations as required.

 To assist in the development of the new programmes in line with the company’s overall remit.

 Preparation of monthly financial reports for review by the Audit and finance and BCP BOM. Managing the multiple Audit process.

 Develop a company Risk Register, manage, and report of same across the organization.

1  Complete Returns to the Charities Regulator and the Ethics in Public Office Requirements to ensure compliance.

 Ensure that the Company Pension and Life Assurance Insurance schemes are effectively monitored.

 Ensure that the Company has adequate insurance cover.

 Oversee the maintenance of the Company’s Capital Assets Register.

 Oversee public procurement requirements and the preparation of related tender proposals, examples include Phones, IT, auditor.

 Oversee and manage the company’s data retention records.

 Making annual returns and reports to funders and the Board as required by contracts.

 Drafting the Company’s budget.

 Implement and monitor a system of internal verification of accounting procedures in accordance with the company’s financial procedures.

 Prepare the Company’s Accounts for annual audit.

 Assisting in tender process for programmes and drafting tenders for service provision to the Company.

 Adhere to the financial guidelines of stakeholders as set out in funding contract guidelines.

 Establishing and maintaining good working relationships with finance personnel of statutory agencies.

 Operating as a resource to managers, providing financial advice to assist them in decision-making.

 Maintaining and managing the financial aspects of various service level agreements, which the company has entered into with third party organisations.

 Participating in the assessment of new project proposals particularly with a view to limiting financial risk and where appropriate engaging in cost recovery processes.

 Ensuring the finance department is aware and reflecting relevant changes to reporting standards and best practice.

 Providing commentary to financial data, which highlights key issues.

 Liaising with auditors to ensure the annual audit is conducted in a professional manner.

Working with the Management Team

 Reviewing the financial performance of projects and activities and providing key management information. 2  Developing and contributing to business and strategic planning throughout the company.

 Provide finance reports to the Board, CEO and management team as requested.

Staffing

 Managing, motivating, training and developing departmental staff in line with the BCP staff handbook.

 Appraising performance and provide appropriate training and development of staff.

 Promoting a culture, which is supportive of the organisations purposes, aims and values, and to take all reasonable steps to maintain good staff relations.

 Ensuring that safe working practices are adhered to in accordance with policy.

 Professional Development

 Attending CPD training as required by your profession’s governing body.

 Maintaining membership of your professional body not acting in any way to void this membership.

 Adhere to Professional Standards and Code of Ethics in the Company.

 Undertake other duties and responsibilities as may be assigned.

3 Person Specification

Qualifications A minimum qualification as a qualified accountant (ACA/ACCA or CPA) or equivalent, and a minimum of 4 years’ experience. Applications will be accepted from candidates who are progressing towards qualification who demonstrate significant experience in the sector.

Knowledge & Expertise The Financial manager should be able to demonstrate experience and expertise in the following areas:  Expertise in Financial systems management and implementation.

 A record of planning, achievement and implementation in financial reporting.

Skills & Competencies The Finance Manager should be:  A master user of various financial packages.

 Experienced in managing staff in support of achieving quality financial systems and information.

 Able to conduct him or herself in a way that commands confidence and respect.

 In possession of excellent written (both academic and report/proposal writing), oral communication, facilitation and presentation skills.

 Computer literate in dealing with standard MS word and data processing, spreadsheet and communication packages.

Character & Personal Qualities  Be passionate about learning, creative and forward thinking.

 Able to work in a self-directed dynamic manner, and to develop good working relationships with all stakeholders.

 Appreciative of the main social, economic and environmental issues currently affecting the NGO sector.

 Fair, impartial and open to new ideas and information.

 A role model for lifelong learning and continuous professional development.

4 Key Skills Candidates will be shortlisted based on illustrating in their application that they fulfil the following criteria. Examples that demonstrate the ability to fulfil the criteria should be included as well as the above competencies. Essential Desirable Education/ Qualifications:  Educated to Degree Level   Professional financial qualification ACA / ACCA / CPA  Advanced skills in the use of multi financial packages   Willingness to undertake professional development   Trained in multiple finance packages  Knowledge/skills: Ability to analyse wide ranging information to monitor & report on trends   In depth awareness of Financial reporting standards   In depth knowledge of computer systems   Problem solving   Influencing and negotiation skills   Communication skills –verbal and written, report writing, presentation   Financial control and budget management skills   Company focus   To plan and organise at organisation and personal level  Experience: A minimum of four years PQE   Experience of working in a team environment   Experience of team management   Experience of performance management   Experience of recruitment   Experience of disciplinary & grievance handling   Providing financial support in the development of new programmes and funding  applications

BCP Officer level three Scale OFFICER LEVEL 3 SCALE - staff in co coordinating / departmental management Effective positions. January 2018

1 DP-1 €32,181

2 DP-2 €34,528

3 DP-3 €36,334

4 DP-4 €38,083

5 DP-5 €39,826

6 DP-6 €41,531

7 DP-7 €43,254

8 DP-8 €44,931

9 DP-9 €46,658

10 DP-10 €47,803

11 DP-11 €49,007

12 DP-12 €50,495

13 DP-13 €51,980

5 14 DP-14 €53,464

15 DP-15 €54,951

16 DP-16 €56,438