Campbell Collegiate Community Council

Meeting Minutes for March 10, 2008

Present: Jeff Hubenig, Janice Burgess, Susan Jarvis, Bob Stephenson, Charmaine Styles, Bobbi Bates, Glenda Calcutta, Patti Nauta, Cathy Cuddington, Vicki Reimer, AuraLee MacPherson Regrets: Howard Jesse, Darla Kapila, Dave Bachynski, Ian Chang, Kaitlin Hughes

Welcome: Susan Jarvis welcomed attendees and meeting called to order at 6:30pm. February 11, 2008 Meeting Minutes reviewed: Correct spelling of Glenda Calcutta, include Patty Kelly as present.

1. Taking the Temperature: a. Students: (report from Susan Jarvis, who was asked to attend the SAC meeting afternoon of March 10, 2008) - Student leaders asked for an update on the Regina Public School Renewal Plan. Susan provided. - Students were looking for an alternate source of revenue to fund SAC activities. It was felt that revenue from sales of the Entertainment book was dropping, partly because so many groups are selling them. It currently raises about $8,000 for the SAC. - Other ideas for funding: Car lottery, gala evening with silent auction (if it doesn’t conflict with the music program event). - J. Burgess noted that one school in Calgary simply charges $20 per family and no fundraising occurs. - In addition, CCCC discussed increasing optional fee for CCCC to $10.00 from current $8.00 Action Item: An ad hoc committee be formed as a collective between SAC and CCCC to get a better understanding of the need for funds and possible funding options, and then report back to the CCCC at April meeting. A decision needs to be made by then to purchase the Entertainment books. Cathy Cuddington and Patty Kelly volunteered to be on this committee. b. Teachers: (J. Hubenig reported) - Thank you for the appreciation luncheon. It was a very good staff day. - New criteria for CCCC grants – teachers have been made aware of the new criteria. It will be brought up in the April staff meeting again. JH will encourage teachers to apply for grants for projects for next year.

c. Community: Renewal plan, other items to be discussed through meeting. 2. Committee Reports: a. Start Up – (S. Jarvis reported) - Susan is trying to gather a group of Community Council chairs in order to present common interests to the Board of Trustees. Unfortunately, contact information for Chairs of other Community Councils is not available through the School Board. Many Community Councils are struggling to meet the requirements for completion of constitution, their new role in the community, etc. Campbell appears to be at the forefront of organization. The Council feels this is largely due to S. Jarvis’ efforts. Susan feels that a major role for the CCCC is advocacy to assist in delivery of quality education.

b. Community Engagement – (J. Hubenig reported). A draft of a student interest survey has been completed and will be distributed through CAP program at some point. This will enable staff or CCCC to match student needs with access to workshops or information sessions that aren’t available through regular programming. (C. Styles reported). They have gathered contact information for Community Groups, and well as Community Speakers.

c. Planning: (Continuous Improvement Plan): - Learning Plan – Literacy – (B. Stephenson reporting) - a pre-survey of 23 reading strategies has been completed through CAP. The reading challenge will be done on Wed Mar 12 through CAP. The literary piece being used is an article on “Free the Children” Everyone who completes the challenge will be entered into a draw. C. Cuddington to purchase $20 gift certificates from Book and Briar (30% discount) as draw prizes. - Literary Evening – Plans are in place for April 15 event, including: Robert Currie to speak, student musician(s) at beginning of evening, Creative Writing students to present their work, and food will be purchased. A grant from the Sask Writers Guild to cover Robert Currie’s expenses has been awarded to CCCC. Advertising: Community newsletters, posters to be put up at community centers, Leader Post and Sun community posting, letters to elementary schools, community sign. Darla Kapila has agreed to format the informational poster. d. Website: (G. Calcutta reporting) – An overview of the website menu was discussed. Written report distributed. Issues: Access not yet granted. J. Hubenig to talk to Mr. Adolf about same. Need information from committees to put on the website. Action Item: Need recommendation from G. Calcutta for sustainability of website e.g. funding, maintenance, user access, etc. 4. Campbell Advisory Program (CAP) Update: (J. Hubenig reporting): Ian Mitchell (staff member) to update at April meeting.

5. CIP Update: (J. Hubenig) – We have had a preview of activities related to Literacy Goal. One complete cycle is nearing completion. The system is more “data rich” but a continuous pattern is needed to measure against benchmarks. The next step – outcome measures are needed from the board. CCCC will be able to have input on crafting the CIP/LIP for June deadline. Timelines for all 4 strategies (higher literacy, equitable opportunities, smooth transitions, and governance) are to be distributed to CCCC members electronically with these minutes. 6. Regina Public Schools 10-year Renewal Plan Update: (S. Jarvis reported) – S. Jarvis has had many calls from the media regarding CCCC’s support of the principals of renewal. CCCC is the lone voice in supporting renewal amongst community councils in Regina. While the CCCC’s position in supporting renewal was not unanimous among the community, a democratic process was followed. Susan has received emails criticizing CCCC for supporting renewal. A presentation was given to the Trustees March 4, 2008. The chair of the board of trustees, Russ Marchuk thanked Susan for her support and presentation to the board. Susan’s effort on this matter was applauded by Council members. 7. New Business/Open Dialogue: a. In memory of Mr. Dave D’Almeida – (Bobbi Bates reported) – Bird houses with “peace” and “love” were purchased (which is how Mr. D’Almeida signed correspondence). They will be hung on a tree in his honor. These were chosen because of the living quality of the memoriam. A plaque will be made by the special ed department. A tree will be purchased and erected in the courtyard. A book prize will be purchased at Book and Briar and given out at Graduation 2008. Action item: Bobbi Bates and Patty Kelly to create the criteria for applicants for this prize. The total amount of the memorials will be approximately $300-$350. Moved by B. Bates, Second by C. Cuddington b. CCCC Logo – Darla submitted a CCCC logo for council’s approval. It has school colors. The leaves and stars on the design symbolize triumph and excellence. c. Blood Donor Clinic – at Campbell Collegiate March 11. We will try to engage parents, if there is room in the clinic, for this next year. d. Letter from Russ Marchuk – received by S. Jarvis, requesting a response specific to the RPE budget. It is believed it was sent to other councils as well. Susan will notify the board that we will respond. e. Letter from Don Hoium – Outlining the realignment of personnel at the board office to correspond with the Continuous Improvement Plan. f. Cash Flow statement provided - by Patti Nauta. Some bills need to be paid, as H. Jesse has funded some activities to date. g. Career Pathways (Bob Stephenson reported) – parents will be asked to respond to a request to speak to students about their career pathway. The presentations will take place in May. Each presentation will be about 10 min, and will consist of “storytelling” about how their life paths lead to their career. It is meant to relieve some anxiety about planning careers. The presentation will be given to one classroom, and telecast to others. If parents are interested in participating, they should email Jeff Hubenig. h. Condolences to Howard Jesse – Principal Howard Jesse’s sister passed away March 6, 2008. Action item: C. Cuddington to deliver condolences on behalf of CCCC. A gift certificate for a restaurant will be included in lieu of flowers. Motion: That $100 be spent for a condolence gift. Moved by C. Cuddington, second by Patty Kelly.

Meeting adjourned at 9pm by Susan Jarvis.

NEXT MEETING DATE: April 14th, remember 6:30 pm start