Bloomingdale Ridge Homeowners Association, Inc

FISH HAWK TRAILS HOMEOWNERS ASSOCIATION, INC. c/o L. E. Wilson & Associates, Inc. P.O. Box 1058 Ruskin, FL 33575

MINUTES OF THE BOARD OF DIRECTORS MEETING October 25, 2007

Pursuant to duly given notice, the monthly Board of Directors meeting for Fish Hawk Trails Homeowners Association, Inc. was called to order by the President, Joe Panfilio at 17616 Old Oak Way, Lithia, Florida on October 25, 2007 at 7:00 PM.

Roll Call: Present: Directors – Joe Panfilio, Bill Hallman and Lynn Adams and a representative from L. E. Wilson & Associates, Inc., Dee Anne King.

Quorum was declared present for the Board of Directors.

RESIDENT QUESTIONS/COMMENTS:

No questions or comments.

DIRECTOR RESIGNATION:

Joe reported that Jim Bram has officially resigned as of this date. Joe motioned to appoint Barry Kanter as his replacement for Secretary/Treasurer. Bill seconded and it was unanimously approved.

APPROVAL OF MINUTES:

Bill made a motion to approve the minutes of the September 27, 2007, Barry seconded and it was unanimously approved.

COMMITTEE REPORTS:

Joe reported for John Matheson that there were several requests reviewed. He also reported that they approved a new type of sod at 6003 Kestral Pointe Ave.

Landscape/Maintenance:

Terry Hargrove was present to report on the remaining maintenance items that are to be done by year end; pressure washing, painting street signs, mulching, bottlebrush tree installation, trash cans purchase, pavilion floor painting are among the items being completed.

Pavilion Water Fountain:

Bill reported Coggins Plumbing had the water tested and it was fine for consumption. Traffic Calming Committee:

Kevin Ordway was present to report the Traffic Jurisdiction Agreement was sent to the County Attorney’s office and will be forwarded to the Sheriff’s Office for review. If all goes well, the BOCC will review it on December 5, 2007. After discussion regarding off-duty patrols, Joe motioned to approve 15 hours for the month of November beginning mid-November. Bill seconded and it was unanimously approved.

Security Committee:

Victor DeLoach and Larry Johnson were present from the Security Committee. They have had 2 meetings and are planning a safety day. They are looking at ways technology can be used to enhance the gate experience. They are also looking into a generator for the gatehouse so the gates will be operational should the power fail.

DIRECTOR REPORTS:

President:

No report.

Vice President:

Bill reported the quote for the cameras is $3800 with surge protectors and will be installed on Monday.

Bill reported meeting a representative from TEC regarding a surge protection system for the gate operators that would inhibit lightening from damaging the components. Bill is going to get another company to bid on it.

Treasurer:

Barry reported they held a Finance meeting on October 18th and discussed the budget. The expenses are over budget by $15,000 but primarily due to the insurance and legal fees. Barry reported on the negotiations with Stewart & Associates and they have agreed to a three-year contract beginning January, 2008 with a 2% increase for 2008 and 4% each year thereafter. Barry motioned to approve the contract, Joe seconded and it was unanimously approved.

Barry reported he, Joe and Jim Bram has performed their due diligence by soliciting quotes and interviewing gate attendant companies. Barry and Joe have also drafted the Processes and Procedures for Fish Hawk Trails Gate Security.

Barry also reported that he will begin the due diligence for pond maintenance companies.

Accounts Receivable:

Dee Anne reported there are three (3) outstanding owners for the 3rd quarter. After discussion, the Board approved lien filing. Community Affairs Director:

No report other than complaints regarding the gate attendants.

Management Company Update:

Deed Restriction Violations:

Dee Anne reported two violations that have been addressed by certified mail with no communication or resolution. The Board approved these to be turned over to the attorney.

Kingbird Manor Street Repair:

Dee Anne presented quotes for repair of the two separate areas on Kingbird Manor. Larkin Contracting quoted $15258 for both jobs and Wright Pavement Maintenance quoted $12025. Parking Area Maintenance quoted $21026.00. After discussion, Joe motioned to approve Larkin Contracting, Bill seconded and it was unanimously approved. Dee Anne will discus with them about warranty issues, the exact repair to the problem and traffic flow.

Legal:

6221 Wild Orchid Drive – house under construction:

The owner postponed mediation again and a hearing on the owner’s Motion to Dismiss has been set for November, 2007.

Old Business:

Gate Attendant Agreement:

Barry reported that he, Joe and Jim Bram have interviewed four (4) gate attendant companies. After discussion, Barry made a motion to approve the agreement with Fox Protective Services for $138,500 for a one-year contract. Joe seconded and it was unanimously approved. The current company will be given 30 days notice and the new company will begin service on December 1, 2007.

New Business:

Meet the Candidates Meeting:

There are no candidates as of this date so the meeting will be cancelled.

Annual Meeting:

The Annual Meeting will be held November 29th at the Pavilion. 2008 Draft Budget:

Barry, Joe and Dee Anne King finalized the draft budget for inclusion with the Annual Meeting notice.

Gate Operator Surge Protector:

Already discussed.

There being no further business, meeting was adjourned at 8:30 p.m.

Respectfully Submitted,

Barry Kanter Secretary/Treasurer

As prepared by: Dee Anne King Managing Agent