TO: Region 11 Members FROM: JoAnne Hansen Seminars Manger 702-236-2314 [email protected] DATE: September 5, 2017 SUBJECT: Fall Festival November 2-5, 2017 DoubleTree Hotel, Bakersfield
Guest Faculty – Is it also a Mystery!?!
Due to unforeseen circumstances, we have had a change in our faculty!
We Now Have - - - Mo Field!
Details for classes still being determined, but don’t miss your chance to interact with Mo!
Mo Field, originally from Canada, is a musician and just recently retired Master Director of the award winning Stockholm City Voices - a 45 voice women's a cappella ensemble, from Stockholm Sweden. She is an internationally recognized and sought after vocal performance coach, arranger and published songwriter/composer.
Assisting Chorus – Bakersfield Blend
s Please share this letter as well as the other attached flyers with any in your chorus who may not have access or have a computer!
Again this year there are many fun choices, so plan to arrive early – either on Thursday for Quartet Clinic, or early Friday morning. Classes will start at 9am Friday morning.
Quartet Clinic again this year on Thursday night – free for seminar attendees Friday Night Double Quartet Contest Arranging Classes PVI’s STAR Chorus will work with Guest Faculty and Perform Saturday Night Saturday Night Dinner and YWIH Catch A Rising Star Contest EVENT COORDINATORS! Many choruses have a Special Events Chair who is responsible for handling the housing details. Preferably, she would be someone who has attended several Regional Seminars so she has some idea of what is involved and is enthusiastic about the events. Please be sure your members are aware of the registration deadline(s). It is important that they do their on-line registration prior to that date. Also, be sure the Housing forms are submitted correctly with payment in full by the final due date. The hotel is not accepting any checks. All housing needs to be paid by credit card form (either one personal card per room or a chorus credit card).
If you have questions, please contact the appropriate chair (registration, housing, novice quartet) or JoAnne Hansen, Regional Seminar Steering Committee Chair, at 702-236-2314 or [email protected]. PUBLICIZE FALL FESTIVAL TO YOUR CHORUS! Distribute the seminar class information and any other necessary forms to those who do not have internet access. Turn in housing money to the chorus treasurer and obtain credit card authorization for your chorus for housing along with any credit card forms from your members. Submit housing forms to the appropriate Region 11 email and then mail one copy of your credit card forms to the appropriate address. Be sure to include a working email address that is checked on a daily basis and a phone number in case there are problems/questions about the forms. Continuously communicate with your chorus regarding deadlines, etc. Generate enthusiasm about the wonderful educational opportunities presented at our seminars. More attendance helps the Region! Encourage active participation in our Novice Double Quartet contest. Encourage any YWIH members to participate in those classes.
REGISTRATION Deadline: Tuesday October 2, 2017 Since seminar registrations (AETs) are now included with our regional dues, they are no longer a separate entity that would be transferable or sellable to anyone else. All Region 11 members already have AETs available to them. However, everyone who plans to attend Fall Festival MUST STILL REGISTER for the seminar. All non-Region 11 members must purchase a registration, even if only attending or competing in Friday’s Novice Quartet Contest. Registration is $35, and you can register and pay for yourself and any guests online http://www.sairegion11.org/event/2017-fall-festival/ . Forms once again are links on the Regional website. Each individual member is responsible for making sure that they are registered. Email [email protected] with any questions. There are boxes on the on-line registration form to check off for regular registration, and the Dinner choices. Credit cards and PayPal will be accepted.
Important Message from Our Housing Manager Fall Festival is quickly approaching. We have a block of rooms at the Doubletree for Thursday Nov. 2 through Saturday Nov. 4th checkout Sunday Nov. 5th. Rates are $117.00 ($131.27 includes tax per night) for regular rooms and $184.00 ($206.45 includes tax per night) for corner rooms. Our block is for 299 room nights, we need to have 239 room nights guarantee (80%), so that we do not have to pay for the meeting\rooms. We also have a 30 day cancellation policy for Fall Festival and if you book a room you will need to cancel no later than 10/2/17. After that you could be responsible for one or more nights if cancelled within the 30 days. If we make our 80% percent with any cancellations you will not be charged. Please note: all reservations have to go through me or your Chorus Housing person, as well as all cancellations. Please do not call the hotel and cancel, you need to contact me, Colleen McCormick. If you have any questions regarding your reservations please contact me and I will be glad to answer any of your questions. [email protected] See you at Fall Festival, Colleen.
Deadline: Tuesday October 2, 2017
We are again at the DoubleTree Hotel. Rooms are 1-2 persons/one bed, or 3-4 persons/2 beds. Two persons to a room are NOT guaranteed two beds. Room rate – 2 nights: $262.54 (includes 12.06% sales tax) Room rate – 3 nights: $393.81 (includes 12.06% sales tax)
The deadline for housing forms is October 2, 2017. The hotel is not accepting any checks. All housing needs to be paid by credit card form (either one personal card per room or a chorus credit card) For choruses wishing to rent larger rooms, the number of suites (Family Suites, Studio Suites, or Parlor Suites) the hotel has is limited. This information is not a guarantee that the hotel will be able to accommodate all requests.
Check In/Check Out Times: Check-in time is 3:00 p.m. Check-out time is 12:00 noon. All guests arriving before 3:00 p.m. will be accommodated as rooms are available. Guest Services Department can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day. NOVICE DOUBLE QUARTET CONTEST
Deadline: Tuesday, October 2, 2017 The deadline for entering the Novice Double Quartet Contest is Tuesday, October 2, 2017. The Draw for Order of Appearance is Friday, October 5, 2017. The Novice Double Quartet Contest is Friday, November 3, 2017 at 7:30 p.m.
Entries will be limited to fifteen (15) so get your form in early! For this contest you can do an entertainment package; song(s) and MC work not to exceed 4-6 minutes. Late entries are no longer being accepted.
NOTE: Anyone competing in the Novice Double Quartet Contest must be registered for the seminar to be eligible to compete. We also encourage you to book a room on Thursday night so you’ll have a room during the day on Friday to warm up, change, and prepare for contest.
SATURDAY DINNER Again this year, we will be holding a dinner on Saturday night in the Ballroom of the DoubleTree followed by the YWIH Contest! The price for the dinner is – $35.00. Enjoy good food and a great contest as well as the videos our International competitors Santa Monica and Ringin’ Again and a performance by our STAR Chorus!
Meal choices are as follows: California Garden Salad (will be served with all Entrees) Mixed Greens with Cucumber, Cherry Tomato, Ranch and Italian Dressing on the side
Chicken Chardonnay Grilled Chicken Breast with a Chardonnay Sauce Served with Seasoned Red Potatoes, Seasonal Vegetables and Chef’s Choice of Dessert
Gluten Free Entrée Grilled Chicken Breast (no sauce) Served with Seasoned Red Potatoes, Seasonal Vegetables and Chef’s Choice of Dessert
Vegetarian Entrée Portobello Mushroom Stuffed with Vegetables Served with Seasoned Red Potatoes, Seasonal Vegetables and Chef’s Choice of Dessert
Per hotel policy, there will be an additional charge of $5.00 for dinner tickets sold on site. Make sure members know to sign up for the Saturday night dinner on the chorus Registration Form to avoid the additional charge. YWIH - CATCH A RISING STAR CLASS SCHEDULE & CONTEST To be Held on Saturday, November 4, 2017
Please be sure to encourage your younger members to participate. Even if they are not in a quartet, they can attend the afternoon sessions starting at 1pm.