Anson County Board of Elections

ANSON COUNTY BOARD OF ELECTIONS

MEETING NOTES – FRIDAY OCTOBER 12TH @ 12:00 PM

ATTENDANCE

DIRECTOR STEVE ADAMS CHAIR SHAWNA LOFTIS SECRETARY BRIAN JOHNSON MEMBER JAMES PAXTON ASSISTANT DIRECTOR GENEVA TIMMONS

IN PUBLIC ATTENDENCE AREA: REPUBLICAN CHAIR DONNA WELLS JUDY LITTLE ANSON RECORD REPORTER AMARI SCARBOUROUGH ------

MEETING CALLED TO ORDER AT 12:02 PM

INVOCATION WAS GIVEN BY PASTOR BOB WELLS

APPROVAL OF SEPTEMBER 2013 MEETING MINUTES THE SEPTEMBER 2013 MINUTES WERE READ BY SECRETARY BRIAN JOHNSON. MINUTES WERE APPROVED BY CHAIR SHAWNA LOFTIS, SECONDED BY MEMBER PAXTON AND APPROVED UNANIMOUSLY BY BOARD MEMBERS.

TRAINING RECAP DIRECTOR ADAMS UPDATED THOSE IN ATTENDANCE THAT ALL TRAININGS FOR THE NOVEMBER 5TH, 2013 ELECTION HAVE BEEN COMPLETED AND EVERYONE HAS BEEN PROPERLY TRAINED FOR ELECTION DAY. ONE ELECTION WORKER ON THE DEMOCRATIC POLL WORKER LIST DID NOT SHOW UP FOR THE TRAININGS, THUS AN EMERGENCY WORKER HAS ALREADY BEEN ASSIGNED TO FILL THIS SPOT ( MORVEN PRECINCT ) DIRECTOR SHARED THAT THERE WERE NO ISSUES WITH TRAINING AND THAT ALL PARTY CHAIRS HAVE BEEN NOTIFIED THAT EVERYONE HAS BEEN TRAINED.

ONE-STOP EARLY VOTING UPDATE DIRECTOR ADAMS SHARED THAT EVERYTHING IS ON TRACK AND AS PLANNED FOR THE EARLY VOTING PERIOD WHICH WILL BEGIN ON THURSDAY OCTOBER 17TH AND CONTINUE UNTIL NOVEMBER 2ND AT THE ANSON COUNTY BOARD OF EDUCATION LOCATION AT 320 CAMDEN ROAD IN WADESBORO, NC . DIRECTOR DISTRIBUTED AND HAD BOARD MEMBERS REVIEW AND SIGN THE ONE STOP IMPLEMENTATION PLAN FOR THE ALTERNATE SITE (IN LEIU OF THE BOARD OF ELECTIONS OFFICE) SITE. IN REGARDS TO THE SECURITY OF THE EARLY VOTING LOCATION, DIRECTOR SHARED THAT COMMUNICATION WAS NOT MADE WITH RICHARD ALLEN IN REGARDS TO THE FEE OR COST OF HAVING SECURITY OVERNIGHT AT THE EARLY VOTING SITE. HOWEVER, ADAMS SHARED THAT THE WADESBORO POLICE DEPARTMENT WOULD PROVIDE DRIVE BY SECURITY EACH NIGHT MULTIPLE TIMES DURING THE OVE STOP PERIOD. THIS WOULD BE FREE AND WOULD SAVE THE BOARD OF ELECTIONS MONEY. DISCUSSION WAS GIVEN BY BOARD MEMBERS IN REGARDS TO SECURITY, AND WHICH OPTION WOULD BE THE BEST. SECRETARY JOHNSON SHARED THAT THE WADESBORO POLICE WOULD BE ADEQUATE SECURITY. CHAIRMAN LOFTIS ADDED THAT SHE WOULD ALSO DRIVE BY AND CHECK ON THE SITE. AUDIENCE MEMBER BOB WELLS ASKED IF THE NEED FOR SECURITY STEMMED FROM THE LAST EARLY VOTING AND THE VANDALISM OF THE AIR CONDITIONING UNITS. THE REPLY WAS YES, AND TO BE SURE WE DO DUE DILIGENCE TO BE GOOD NEIGHBORS IN USING THIS FACILITY.

A MOTION WAS MADE BY SECRETARY JOHNSON TO USE THE WADESBORO POLICE AS SECURITY DURING THE EARLY VOTING TIME PERIOD FOR THIS ELECTION. MOTION WAS SECONDED BY CHAIR SHAWNA LOFTIS AND MADE UNANIMOUS BY MEMBER JAMES PAXTON.

BOE OFFICE HOURS, OPERATION, DURING EARLY VOTING DISCUSSION WAS MADE TO PLACE ASSISTANT GENEVA TIMMONS AT THE EARLY VOTING SITE THIS ELECTION TO BE PROPERLY TRAINED AND TO KNOW THE OPERATIONS OF THE EARLY VOTING IN THE ABSENCE OF DIRECTOR STEVE ADAMS. MOTION WAS MADE BY CHAIR SHAWNA LOFTIS TO PLACE ASSISTANT DIRECTOR GENEVA TIMMONS AT THE EARLY VOTING SITE. SECOND WAS MADE BY MEMBER PAXTON AND MADE UNANIMOUS BY SECRETARY BRIAN JOHNSON. BOARD AGREED TO PLACE A POLL WORKER AT THE ELECTIONS OFFICE TO ASSIST VOTERS AND OPERTE THE OFFICE. *AT THIS TIME MEMBER JAMES PAXTON EXCUSED HIMSELF FROM THE MEETING DUE TO A PREVIOUS APPOINTMENT*

AMENDMENT OF COUNTY BOARD OF ELECTIONS RETENTION SCHEDULED DIRECTOR SHARED OF THE FEDERALLY CHANGED SCHEDULE FOR SOME ELECTIONS RECORDS. BOARD MEMBERS REVIEWED THE CHANGE, AND CHAIRMAN LOFTIS SIGNED THE ACKNOWLEDGEMENT TO VERIFY THE CHANGE.

DIRECTORS MONTHLY REPORT DIRECTOR ADAMS SHARED TH E MONTHLY REPORT OF REGISTRATIONS, CHANGES, AND REMOVALS THAT WERE RECEIVED IN THE BOARD OF ELECTIONS OFFICE. OLD BUSINESS DIRECTOR UPDATED THAT WE NOW HAVE ACCESS TO OUR WEBSITE FOR CHANGES, TO UPGRADE, UPDATE, ADD DATES AND INFORMATION ETC.

QUESTIONS AND COMMENTS MR. BOB WELLS MENTIONED AGAIN ABOUT WORKING TO DO A BETTER JOB NOTIFYING OUR VETERANS AND MILITARY PERSONELL ABOUT ELECTIONS, WAYS TO VOTE, ABSENTEE OPTIONS, ETC. DISCUSSION WAS BEGAN ABOUT DOING WHAT WE COULD TO TRY AND GET MORE INFORMATION OUT.

ADJOURNED MOTION WAS MADE TO ADJOURN MEETING AT 12:52 PM BY CHAIRMAN LOFTIS AND SECONDED BY SECRETARY BRIAN JOHNSON.

NOTED SUBMITTED BY DIRECTOR STEVE ADAMS 10-28-2013

WE THE SIGNED BELOW HAVE REVIEWED AND APPROVE THE MINUTES AS READ OF THE OCTOBER 12TH, 2013 MEETING OF THE ANSON COUNTY BOARD OF ELECTIONS.

THIS THE DAY OF IN THE YEAR

SHAWNA LOFTIS, CHAIRMAN

BRIAN JOHNSON, BOARD SECRETARY

JAMES PAXTON, BOARD MEMBER

STEVE ADAMS, DIRECTOR OF ELECTIONS