Center Closing Procedures

END OF SCHOOL YEAR PROCEDURES GAS CARDS - Return unused gas cards/envelopes to your Site Supervisor by your last day of work. CREDIT CARDS- Submit the Key, Card, Technology Monitoring Form and all credit cards in the envelope provided by your Site Supervisor by your last day of work. SITE KEYS -Teachers will keep their keys. All other staff will store their keys in a locked cabinet at the site or return to the school office. RECEIPTS / INVOICES / PACKING SLIPS – All receipts, invoices and packing slips must be scanned and emailed to [email protected] attention Accounts Payable in the subject line, cc your supervisor. This needs to be completed by your last day of work. EXPENSE REPORTS – Expense Reports for all staff MUST be submitted by your last day of work. Any late submissions are not guaranteed payment. UNEMPLOYMENT - Each employee will receive a Lay Off Notice. You may refer to this notice when you apply for unemployment. The notice will indicate your expected return date. (This date is subject to change). The Michigan Unemployment Insurance Agency determines your eligibility. Contact the Michigan Unemployment Insurance Agency to answer any questions at www.michigan.gov\uia. SUMMER FACILITY MAINTENANCE - Consult and submit your facility needs to your Site Supervisor and/or school personnel to discuss summer maintenance and facility needs by your last day of work. COMPUTER / TABLET STORAGE - Lock IPads in the file cabinet at the center when not in use. Give laptop to your Site Supervisor for scheduled IT up-dates by your last day of work. Ensure your NMCAA Computer Log is enclosed in your laptop case with your name/Site Supervisor name and any concerns regarding your computer. SUMMER YARD SALES - Each classroom has a maximum of $20.00 to spend. Remember to get receipts for reimbursement. Discussion should occur among the team regarding who will make the purchases. CHILD FILES - Submit completed transition packets and child files to your Education Coach. Teachers keep the returning children’s files in a locked file cabinet. TRAINING LOGS - Submit any outstanding Training Logs to Program Support Staff in Traverse City. Ensure the Michigan Early Childhood Care and Education Professional Development Records are up-to-date. BUS INFORMATION -  Store the bus cell phone and vehicle fuel card in a locked file cabinet at the site.  Clean the inside and outside of the vehicle.  Accurately reflect the hours it takes to return the buses (not to exceed 8 hours).  Buses returning to Northern Michigan Diesel must be there by the end of May. Please coordinate returning the buses with other drivers in your area.  If you will be storing your vehicle at another location, contact your Site Supervisor and coordinate the drop off date and any required maintenance with the other facility. ITEMS TO LEAVE IN THE BUS - Leave the vehicle registration and insurance in the vehicle. Do not leave any other paperwork in the vehicle. ITEMS TO TURN IN AT THE SUMMER STORAGE FACILITY -  Vehicle keys.  A list of any vehicle concerns or problems.  Call the Director of Operations at 231-346-2114 or 1-800-632-7334 with any questions. 6/17 P:\Head Start Files\ADMIN\Procedures manual\Site\End of School Year Procedures