Minutes of the Regular Session Meeting

MINUTES OF THE REGULAR SESSION MEETING

BELLEVUE PRESBYTERIAN CHURCH January 27, 2014 1717 Bellevue Way Northeast Bellevue, WA 98004-2853

The Moderator Scott Dudley called the regular monthly meeting of the Session to order with prayer in room S-141 at Bellevue Presbyterian Church at 5:45 PM. The meeting had been preceded by a fast. A quorum was present.

Following prayer time and dinner, Chris Martenson gave an update on Table Time and the Faith & Work Initiative. Table Time is an invitation to build community in homes by inviting groups of people over for informal meals, dessert or coffee. Faith & Work Initiative includes a February 6 event with author and Executive Director, Katherine Leary Alsdorf, and the launching of Cascade Fellows, a partnership with Fuller Theological Seminary. The BelPres Executive Team supports Cascade Fellows, a nine- month young adult discipleship program connecting the gospel to vocations.

A study time led by Rev. Scott Mann focused on reflections on the Heidelberg Catechism, which Session continued to use as a devotional through January. Session thanked the Advent devotional team for their work writing and producing the booklet handed out this season.

Ruling Elders Present: Aeschbacher, Blake, Carpenter, de Vries, Garza, Lindgren, Los, Moselle, North, Satterlee, Spong, Storch and Taylor

Ruling Elders Absent/Excused: Bohling and Ylvisaker

Ministers Present: Beattie, Dudley, Easley, Leatherberry, Mann, Renshaw, Robeson, Rood, Smith Patman

Ministers Absent/Excused: VanHorn

Others Present: Linda Mauzy, Clerk; Jack Neumann, Treasurer; Nancy Eastham, Admin Assistant to Senior Pastor; Scott Burbank, Church Business Administrator; Chris Martenson, Director of Modern Worship; Travis Talbot, Director of Communications and Marketing; Becky Gonzalez, Director of Global Outreach; and Pastoral Residents Emily Mitchell, Daniel Triller and Rich Gingrich.

Lay Witness A Lay Witness was given by 3rd year elder Melissa Storch, after which Rosalind Renshaw prayed for her.

Pastor’s Report Word on the Street: Sunday, January 26 included a special honoring of Scott Dean’s 25 years of service and leadership as Director of Music and Worship.

Clerk of Session’s Report A motion was PASSED approving the Consent Agenda including the Session meeting M inutes of November 25, 2013 and the November and December, 2013 Statistical Reports. There was no Session meeting in December, 2013. BelPres Statistical Report for November 2013

Membership Total November 1, 2013 3184

Additions [G-10.0302a] New Members

Letter of Transfer Dorathea Teeter from University Presbyterian Church Mary Toy from University Presbyterian Church +2 Restored to Active Roll after being Removed (personal Request) Reactivate from Inactive Membership roll (By Activity/request) Reactivated from moved and unknown status [G-10.0302b (6)] Reactivate from nonresident Inactive Roll

Removals [G-10.0302b] Letters of Transfer (1) Dorothy C. Yule, RB# 1767 to First Presbyterian Church of Seattle -3 Charles W. & Colleen Orrestad, RB#s 6267 & 6268 to University Presbyterian Church Requests Termination (3) Joins another Church (4) Add to Nonresident Inactive Roll (5) Moved and Unknown (6) Add to Inactive Roll (7) Deaths (8) Theo Ziebart, RB# 7622, November 19, 2013 -1

Removals from the Inactive Rolls [G-10.0302b (7) Requests Joins another Church

Membership Total November 30, 2013 3182

People served communion in November 1st Sunday of month 1,807 6 PM Service each week 650 Special meetings First Time Visitors 22 Interested in Membership 28 Average Worship Attendance 2,487 (includes 427 average online)

Baptisms [G-10.0302c (2)] Approved Children Robert James Button, born 9/4/13, son of Thomas and Yelena Button Avery Madison Crandall, born 7/7/13, daughter of Bruce and Julia Crandall Hannah Tessa Marie Lindsey, born 4/25/13, daughter of Bryce and Erika Lindsey Adults Baptisms Performed Children Janet Blake Veeneman, born 12/5/12, daughter of James and Kallie Veeneman Macie Elizabeth Ward, born 9/1/12, daughter of Matthew and Mandy Ward Adalyn Grace Miller, born 6/18/13, daughter of Joshua and Mary Miller Benjamin Wyatt McKenzie, born 12/12/12, son of Steven and Jessica McKenzie Robert James Button, born 9/4/13, son of Tom and Yelena Button Adults Nathaniel Eric Breskin Auer Duane Richard Johnson

Weddings Performed [G-10.0302c (1) Scott Joseph Vetter and Kimberly Noel Champley, 11/23/13, Ryan Beattie

BelPres Statistical Report for December 2013

Membership Total December 1, 2013 3182

Additions [G-10.0302a] New Members

Restored to Active Roll after being Removed (personal Request) Reactivate from Inactive Membership roll (By Activity/request) Reactivated from moved and unknown status [G-10.0302b (6)] Reactivate from nonresident Inactive Roll

Removals [G-10.0302b] Letters of Transfer (1) Requests Termination (3) Joins another Church (4) Add to Nonresident Inactive Roll (5) Moved and Unknown (6) Add to Inactive Roll (7) Deaths (8) Gregory L. Metcalf, RB# 4678, December 18, 2013 -1

Removals from the Inactive Rolls [G-10.0302b (7) Requests Joins another Church

Membership Total December 31, 2013 3181

People served communion in December 1st Sunday of month 2,001 6 PM Service each week 924 Special meetings First Time Visitors 49 Interested in Membership 19 Average Worship Attendance 2,722 (includes 494 average online)

Baptisms [G-10.0302c (2)] Approved

Baptisms Performed (None in December) Weddings Performed [G-10.0302c (1) Chad Christian Bergevin and Kelly Nicole Merriman, 12/1/13, Rev. Rich Leatherberry

Presbytery Report: Steve Aeschbacher highlighted that Rich Stearns of World Vision will speak at the next Presbytery Meeting to be held on February 8, 2014 at Mercer Island Presbyterian Church. A motion was PASSED electing all session ruling elders as alternative commissioners to presbytery for 2014.

Deacons Report: Rosalind Renshaw shared that the nominations for deacons is underway. Nominations should be sent to Debi Gordon.

Treasurer’s Report Treasurer Jack Neumann reported the November and December 2013 totals.

Actual income for December was $1,611,351. Actual expenses for December were $891,847 creating an excess of $719,504 for the month. Actual income for the year-to- date is $3,455,357 (93% of budget) and actual expenses are $2,549,615 (83% of budget) creating an excess of $905,742 for the year. Giving is up despite not meeting the budget target. Actions were taken to lower expenses including deferral of the loan pay down (did not pay amounts in excess of normal amortization) and deferral of facilities interior project.

Focus Items 1. Kendy Easley reviewed the Management Roadmap highlighting the edits recommended at the January session retreat when, among other items, session spent time on updating the Values portion of the Roadmap. BelPres Values are: Faith in Jesus, Authority of Scripture, Caring Community, Missional Living, Partnerships for Revival, Prayer, Transformation and Worship. These updates, and others relating to Key Goals and Outcomes on the Management Roadmap, were approved by session. 2. Scott Burbank led session through a ministry evaluation tool exercise, which will help measure how well a ministry or initiative is aligned with Key Goals and Values established on the Roadmap for the fiscal year. Scott will report back in February with an average weighting scheme for each of the 5 Key Goals and group of core Values based on how session members chose to weight them in the exercise. The goal of the tool is to be better at evaluating programs and priorities and to adapt if needed. 3. Travis Talbot presented the AV Department Roadmap, drawing attention to the many behind the scenes activities always present, and the Communications Department Roadmap, whose focus for this year is on the website redesign project. Noteworthy upgrades are the ability of the website images and menus to support multiple devices of different screen sizes. The new website launches in spring, 2014. 4. Becky Gonzales gave highlights of the Missions Roadmap, sharing the perspective that the missional movement is part of all else going on at BelPres through equipping and preparing people to serve in the name of Jesus wherever they may be. Department Check-Ins and What’s the Big Thing Caring Ministries No action. Immerse: Fill up with God Weekend, March 28-30.

Communications No action. Full-time design position posted.

Christian Growth No action. Small group leader training Saturday, February 1.

Family Life Ministries No action. Coordinating family time during Immerse Weekend. Building up intergenerational volunteer teams.

Finance, Facilities and Stewardship Motion PASSED to approve updated roster of members of the Legacy Foundation Board of Trustees.

Human Resources No action.

Leadership Development No action. Scott Mann started term as Vice-Moderator for Seattle Presbytery and secretary of the corporation. Global Leadership Summit will be held here in August.

Missions Movement No action. Justice Conference February 21-22. Jen Paddock is leaving to direct Acres of Diamonds and her position will be posted soon in Community Outreach.

Music & Worship No action. Choir involved in Immerse Weekend.

Re:New Homes; School of Ministry No action. Four Center House positions are posted.

Young Adult Ministry No action. Women’s mentoring continues to expand. Cambodia mission trip Mar 13-25.

New Business Nominating committee report: Elder Ken Carpenter reported that discernment and discovery is continuing over the individuals interviewed as the committee seeks to follow God’s will through their selection process.

The next Regular Meeting of Session will be Monday, February 24, 2014 in room S141 at 5:45 PM.

The meeting was closed in prayer at 9:10 PM by Reverend Emily Mitchell.

Scott Dudley, Moderator Linda Mauzy, Clerk