Henderson County Public Library

Meeting Room Reservation Form - Main Branch 301 N. Washington St. Hendersonville NC 28739 828.697.4725 www.henderson.lib.nc.us SUBMIT FORM to Jennifer Miller / fax 828.692.8449/ email [email protected]

DATE NEEDED: DAY OF THE WEEK:

Actual Time of the Program (shown on calendar) BEGIN: END:

Total Room Time (including set up/break down time) BEGIN: END:

NAME OF EVENT:

You MUST be a NON-PROFIT organization to be eligible to use the library’s meeting rooms.

REFRESHMENTS ARE NOT ALLOWED.

Contact Name: Preferred Contact Method: Organization:

Address:

Telephone: Email:

Website Address of Organization:

Purpose of Meeting: (Please describe in detail; attach agenda if available. If there is a speaker, subject of speech) Meeting Room Reservation Form - Main Branch 301 N. Washington St. Hendersonville NC 28739 828.697.4725 www.henderson.lib.nc.us SUBMIT FORM to Jennifer Miller / fax 828.692.8449/ email [email protected]

Anticipated Audience:

Will literature or press releases be distributed? Yes ☐ No ☐ If yes, please attach a copy.

(continued on other side) Meeting Room Reservation Form - Main Branch 301 N. Washington St. Hendersonville NC 28739 828.697.4725 www.henderson.lib.nc.us SUBMIT FORM to Jennifer Miller / fax 828.692.8449/ email [email protected]

Please check the appropriate room and check off any equipment needed. *

Main Library, Kaplan Auditorium ☐ Seated capacity-155, Standing only Capacity-215, Seated w/tables capacity- 72

Must Be a Public Meeting Microphone (on Podium) Ceiling Mounted Projector ☐ ☐ -for use with DVD player Microphone (Wireless) (Ear and ☐ -for use with your Laptop mouth piece, with clip on Mac or Windows (please specify) transmitter) Microphone (on Stand) Internet Access (provide own ☐ ☐ laptop) DVD/CD Player Stage (Limited Capacity – please Main Library, Children’s Auditorium☐ - Children’s Activities Only ☐ contact library for more details) Tables (kept in closet- group is (capacity : 50) ☐ ☐ responsible to set up/breakdown) *Please note that equipment cannot be moved from room to room. Any changes to equipment requests must be made 48 hours prior to the scheduled event. Only trained library personnel may operate auditorium equipment. In the event of equipment failure, the Library is not responsible for finding alternative equipment. Please contact Sarah Hudson, AV/Programming Librarian, prior to your scheduled event to discuss equipment needs and setup

I, the undersigned, being eighteen years of age or older, have read the Meeting Room Use Policy and regulations and agree to comply therewith. I understand that use of the library auditorium and equipment is a privilege, not a right, and that failure to abide by the regulations may result in the loss of that privilege. I agree to be responsible to the Public Library for the use and care of library property and facilities. I understand my responsibilities as the undersigned include:

1. Contacting the Library immediately if my meeting is canceled. 2. Confirming the Library will be open during inclement weather. 3. Enforcing the meeting room regulations. 4. Paying for any damages to library property occurring during or in connection with the meeting. 5. Cleaning up the room at the conclusion of the meeting. 6. Informing a library staff member that the meeting has ended. Meeting Room Reservation Form - Main Branch 301 N. Washington St. Hendersonville NC 28739 828.697.4725 www.henderson.lib.nc.us SUBMIT FORM to Jennifer Miller / fax 828.692.8449/ email [email protected] 7. Meeting room must be vacated 15 minutes before library is scheduled to close.

Applicant’s Signature: Date:

STAFF - APPROVED: DENIED: