Minutes of the Regular Meeeeting of the Board of Fire Commissioners

MINUTES OF THE REGULAR MEETING OF THE BOARD OF FIRE COMMISSIONERS March 7, 2016

Board meeting called to order by Deputy-Chairman A. Santamorena at 7:00PM. Along with Commissioner Santamorena, Commissioners John Soloman and Anthony LoConte were present. Also present were Asst. Chief A. Conte. Secretary J. Soloman recorded minutes. Commissioner Manfredi arrived at 7:10Pm. Commissioner Franzese arrived at 7:20PM.

Secretary John Soloman presented the following minutes: Regular meeting February 1, 2016 – Motion made by J. Soloman seconded by A. Santamorena. Voted and adopted 3-0.

Town Councilman B. DiGiacinto arrived at 7:35PM and discussed the old Handy-Rental building on Washington Place as well as the old Collector car building on North Broadway.

Communications: (new business, old business)

 Copy of Journal News meeting notice; regular meeting Mar. 7, 2016  Copy of annual PESH report posted  Rec’d annual maintenance contract for Dutchess Overhead Doors (apparatus doors)  Rec’d email from VERIZON; tax exempt status approved  Copy of letter to Commissioner Chong; Feb 24 meeting of Fire District Assn.  Copy of letter to Fire Company; Feb 24 meeting  Rec’d SVC Award bank statement  Copy of email response from VERIZON; past credit for taxes paid  Rec’d price quote for radio battery’s  Rec’d medical exam results for FF J. McGory  Copy of updated Fire District classifications  Copy of letter to FF A. Ramirez; medical due  Copy of letter to FF T. Goldstein; medical due  Rec’d receipt for training for FF P. Maida  Copy of letter to Hometown Firefighters; enrollment of new members (SVC Awards)  Rec’d billing information from Hometown Firefighters  Rec’d invoice from Max Sanchez; EMT manual  Rec’d information from Hometown Firefighters; move funds  Rec’d information from Genworth Insurance  Rec’d invoice from Hometown Firefighters; group term life insurance  Rec’d insurance cert. for ARDEE Electrical  Copy of letter sent to NYS Dept. Health; tuition re-imbursement  Rec’d email from Chief for additional CPR & First Aid instructors  Rec’d request from ex-commissioner J. Delano to use main hall  Copy of letter sent to FF K. Edelmann; medical due  Rec’d information from NYPD  Rec’d spring workshop information from NYS Assn. Fire Dist.  Rec’d information from West. Cnty. Dept. Human Resources  Copy of letter to FF M. Linnane; medical exam due  Copy of letter to FF S. Rossi; medical exam due  Copy of RFQ’s sent for janitorial service  Rec’d annual statement from Genworth Ins. Co.  Rec’d email from West. Cnty. Dept. Human Resources  Rec’d SVC Award bank statement  2015 Service Award totals sent to Hometown Firefighters

Amended: March 7, 2016

Chief’s Report: Chief submitted written report. Asst. Chief A. Conte discussed with Fire Commissioners. Chief requested an additional 2 LED hand lights to previous quote from September. Motion made by J. Soloman, seconded by A. Santamorena. Voted and adopted. Purchase will be delayed until receipt of funds from Town and made thru low bidder. Chief requested 5 Scott AV3000-HT face pieces for newest members (cost per unit is $138.50) these units are available on State contract. Motion made by J. Soloman, seconded by A. Santamorena, voted and adopted 5-0. Chief also requested one pro-tuff plastic storage bin (price not to exceed $80.00). Motion made by J. Soloman, seconded by A. Santamorena. Voted and adopted 5-0. Chief also submitted two S.O.P.’s for approval: 1. Working Fire Alarm assignment #200-12 2. Automatic Mutual Aid (from VFD) #500-11 Motion made by M. Manfredi, seconded by A. LoConte. Voted and adopted 5-0.

Committees:

 Alarms & Communications: Commissioner Manfredi reported progress on security system upgrade.

 Apparatus & Equipment: Commissioner Soloman reported that 2010 SEAGRAVE is out for repair. Problem with pump.

 Building & Grounds: Commissioner Santamorena reported progress. Motion made by M. Manfredi for permissive referendum allowing for upgrade to existing security system not to exceed $20,000.00 and for upstairs bathroom repairs not to exceed $30,000.00. Seconded by A. Santamorena, voted and adopted 5-0. Funds will come from building capital reserve account. The Fire Commissioners discussed the ongoing issue with regards to Wallauers use of Fire District property. Motion made by A. Santamorena, seconded by A. LoConte to send certified, return receipt letter to Wallauers stating that if the current chain link fence is not removed by May 1, 2016, the Fire District will have it removed by their contractor.

 Claims & Uniforms: The following claims were presented by the Treasurer: 14674 thru 14686 (includes EFTPS) for the sum of $8,038.25; motion for payment by J. Soloman, seconded by A. LoConte. Voted and adopted 5-0. 14673 for the sum of $394.00, motion for payment by M. Franzese, seconded by A. Santamorena. Voted and adopted 4-0. Commissioner Manfredi was in abstention. 14649 thru 14672 (includes electronic payments for Con Edison), for the sum of $23,086.83, motion for payment by A. Santamorena seconded by A. LoConte. Voted and adopted 5-0. Old Business:

 Position of Deputy Treasurer; no action.  Rec’d price quote from Hudson Valley Fire Eq.; hose bed covers for L-47.  EMT manual for M. Sanchez. No action.  Rec’d price quote from Fred Cook; Hall Ave. dry-hydrant flushing. No action.  Rec’d gym membership information from FF M. Sanchez. No action.  Rec’d information from Hometown Firefighters; transfer funds from Genworth Annuity to First Security. Motion made by J. Soloman, seconded by M. Manfredi. Voted and adopted 5-0.  Copy of letter to “MCI” long-distance carrier; for tax exemption status  Rec’d price quotes for hand-lights from Chief. Amended this date.

 Rec’d price quote from Anthony Bellantoni; upstairs bathroom  Rec’d price quote from Montero Constr.; upstairs bathroom (Updated as of June 1)  Rec’d price quote from ACB builders; upstairs bathroom  Information due from jr. corp.; training certificates & updated medical information, by-laws, & program.  Email from Town Board member Barbara DiGiacinto; use of firehouse during disaster (how many people).  Letter to West. Cnty. Emer. Svcs.; ambulance dispatch  Letter to Police Chief Peter Simonsen; EMS in NWP  Current agreement with Wallauer’s for use of property (amended under committees this date).  Disclaimer posted on web-site

 Rec’d price quote for front door recruitment advertisement  Rec’d copy of Operating procedures & guidelines from Chief Seicol; no action as yet. Fire Commissioners need to review.  Rec’d programming request from ex-Chief Brehmer (mayday button); Commissioner Manfredi will review

 Letter from CBE Group; collection agency for VERIZON  Equipment collection past members; Chief Seicol will follow up.  Pending policy’s; workplace violence  Town of North Castle; EMS discussion

Projected for 2016: Renovate upstairs bathroom Training prop rear yard Front apron re-seal Several asphalt re-paving areas Kitchen chairs Upgrade security cameras Siren pole Possible Health care 1st floor infrared heating

Amended: Mar. 7 to include New Business:

 Rec’d annual maintenance contract from Dutchess Overhead Door; garage doors. Motion made by M. Manfredi, seconded by A. Santamorena. Voted and adopted 5-0.  Rec’d price quote for portable radio batteries. No action.  Rec’d receipt for training for FF P. Maida.  Rec’d invoice from FF M. Sanchez; EMT manual.  Rec’d request from ex-commissioner J. Delano; hall use. Request has been cancelled.

Amended: Mar. 7 to include- Fire Commissioners discussed the need for two additional reserve funds. They would be designated as: 1. Contingency and Tax Stabilization Reserve Fund (GML Section 6-e) 2. Repair Reserve Fund (GML Section 6-d) A motion was made by A. Santamorena, seconded by M. Manfredi to procced as per Local Government Management Guide (Reserve Funds). Voted and adopted 5-0.

Fire & Drill Reports: Fire reports number 020-16 thru 113-16 were submitted. Motion to accept by M. Franzese, seconded by A. Santamorena. Voted and adopted 5-0.

Treasurer’s Report : Treasurer’s report was submitted for March 7, 2016. Fire Commissioners reviewed same. Motion made by A. Santamorena, seconded by A. LoConte. Voted and adopted 5-0.

Commissioner A. Santamorena motions for a permissive referendum to allow for the purchase of a new Chief’s car, not to exceed $60,000.00. Funds to be provided from the equipment and apparatus capital reserve account. Seconded by M. Franzese. Voted and adopted 5-0.

Motion to adjourn at 8:42PM by M. Franzese, seconded by A. Santamorena. Voted and adopted 5-0.

Submitted

John R. Soloman Secretary