Americans with Disabilities Ace

RECRUITMENT AND SELECTION OF INTERNAL CANDIDATES

POLICY: UMOM notifies personnel of available positions before or concurrent with external recruitment efforts. Procedures are set forth for internal candidates to apply for available positions and for managers to select internal candidates.

PROCEDURE Posting of Open Positions: In order to post a position, either internally or externally, managers shall contact HR. All positions that are posted externally will be posted internally concurrently.

Employee applicant process: Employees will be notified of current job openings through the weekly email sent out by the Administrative Specialist. Employees apply for positions by completing an Internal Position Application, which are also located on the UMOM Policy and Procedure website. Employee completes form and obtains signature from their supervisor* then forwards the form to Human Resources. Human Resources screens applicants for education and experience requirements and forwards qualified candidates’ applications to the Hiring Manager.

*Supervisors may decline signature on an Internal Application if the applying employee is not meeting all requirements of his/her current job, is on written warning, has outstanding performance issues, or in the event the transfer would cause a hardship to employee’s current department. Employees must be in their present position for 90 days.

Selecting an Internal Applicant: Before you make a job offer to an employee, the following approval process shall be followed:

1. Hiring Manager shall receive an Internal Position Application, signed by employee’s supervisor. 2. Hiring Manager sets up interview and uses Interview Analysis Packet for interview questions and analysis. 3. Discuss the employee’s past performance with the employee’s current manager. 4. Complete Personnel Change Notice (PCN) and forward to Director for signature. Director will forward to HR. 5. HR will enter the adjustment, confirm the paycheck effective date for the salary change (if applicable), and will notify the Manager that the approval process is complete. HR will return the approved PCN to the Hiring Manager. 6. Hiring Manager offers the employee the job and obtains employee’s signature on the PCN. 7. Hiring Manager routes signed PCN to HR along with all interviewing materials (e.g. resumes, applications, interview notes) for all applicants. 8. HR provides copy of signed PCN to Accounting for required adjustments to payroll.

Approved: February 25, 2003 Page 1 of 2  2003 UMOM, Inc. INTERNAL POSITION APPLICATION

UMOM is An Equal Opportunity Employer

IT IS THE POLICY OF UMOM TO PROVIDE EQUAL OPPORTUNITY FOR ALL QUALIFIED PERSONS AND NOT TO DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF AGE, RACE, RELIGION, COLOR, SEX, NATIONAL ORIGIN OR DISABILITY.

DIRECTIONS: PLEASE COMPLETE FORM, SIGN, OBTAIN YOUR SUPERVISOR’S SIGNATURE, AND THEN SUBMIT TO HUMAN RESOURCES. ATTACHING A RESUME TO THIS FORM IS PREFERRED, BUT NOT REQUIRED. SUPPLY ALL INFORMATION ON THIS FORM WHETHER OR NOT A RESUME IS SUPPLIED.

APPLICANT INFORMATION

Name______Date______FIRST LAST

Current Position ______TITLE SUPERVISOR’S NAME LENGTH OF TIME IN CURRENT JOB

Education ______SCHOOL MAJOR MINOR ADDITONAL EDUCATION

Work Phone Number/Extension ______Home Phone Number ______

Position applying for ______TITLE DEPARTMENT

QUALIFYING EXPERIENCE

For the position in which you are applying, what special job skills / work experience do you have?______

______

SIGNATURE AND AGREEMENT

It is my understanding that UMOM, Inc. may make a thorough investigation of my entire work and personal history and may verify all data given in my original application for employment, related papers, or oral interviews. I authorize such investigation and the giving and receiving of any information requested by UMOM, Inc. and release from liability any person giving or receiving any such information. I understand that falsification of data so given or other derogatory information discovered as a result of this investigation may subject me to immediate dismissal.

I further understand that, if I am selected and accept a job transfer, UMOM is not offering an employment contract. I understand that my employment is for an indefinite period of time and that UMOM, Inc. can change wages, benefits and conditions of employment at any time. I further understand my employment can be terminated with or without cause and with or without notice at any time at the option of either UMOM, Inc. or myself.

I have read and understand the above.

Applicant Name (printed): ______Signature of Applicant ______Date______

Supervisor Name (printed): ______Signature of Supervisor______Date______

Approved: February 25, 2003 Page 2 of 2  2003 UMOM, Inc.