Minutes of Meeting Held on Monday 8Th November 2010 in the Port Seton Centre Following the AGM

ADVISORY COMMITTEE Port Seton Centre, South Seton Park, Port Seton EH32 0BQ  01875 815 815

Minutes of Meeting held on Monday 8th November 2010 in the Port Seton Centre following the AGM

Present Marlene Love (in the Chair) Bruce Smith Helen Johnstone Mike Whitton Sandra King Wendy Edmond Helen Bathgate Sheila Chambers Gordon Horsburgh Robert Bryson Moira Gilfillan Cllr. Stuart Currie + 7 members of the public

1. Apologies Received from Aileen Lothian Bob Glasgow Cllr. Peter McKenzie

2. Minutes of previous meeting With the addition of Cllr. S. Currie to the list of apologies received, the minutes were adopted as a correct record Proposed Wendy Edmond Seconded Helen Johnstone

3. Matters arising from the minutes

Item 6. Coastal Regeneration Forum update. An environmental sub-group is making plans to improve the bunds on Power Station land east of Prestonpans. Macplants ara advising on suitable plants, Cockenzie Power Station has given a promise of money, ‘In Bloom’ have a large stack of plants which they are willing to donate and the group is applying for funding through ELC’s Civic Pride Fund. A Fun Day involving children will be organised in Spring 2011 when the planting will be undertaken.

4. Treasurer’s Report Helen reported:

Funshine Club £1303.00

Café 112.15

Feasibility Study 1022.68

Sports Hall 147.00

Website 1500.00

Youth Club 1732.29

Youth Gym 2268.57

Advisory Committee 6294.22

5. Correspondence

Port Seton Centre Advisory Committee is a Registered Charity No. SCO41476 ADVISORY COMMITTEE Port Seton Centre, South Seton Park, Port Seton EH32 0BQ  01875 815 815 1. Letter of thanks from Liz Beckley

2. From Community Council enclosing a letter from a young person. He has requested new equipment for the gym and also the formation of a graffiti club. Sandra indicated that the gym equipment will be replaced by the end of December. She is currently seeking funding for a graffiti club. Reply to be sent to the young person.

3. From the Resource Centre, thanking for the use of the Main Hall for the Fashion Show and also giving a £50 donation to the Advisory Committee. The Resource Centre was congratulated on the success of the evening which raised £1000 for charity.

4. From East Lothian Gymnastics Academy asking for £2000 towards new mats. It was agreed that Hayley should meet with members of the committee to discuss this further.

6. Reports Previously distributed.

Mike reported that in addition to the points mentioned in his report, maintenance work on the outside of the building was progressing. He anticipated that the automated barrier would be delivered this week. A technician was examining the feasibility of creating a wireless link between here and Tranent to improve internet access. This is to be funded by the IT Department.

7. Celebration Event Marlene thanked Sandra, Mike and the staff for their hard work in preparation for this event, but regretted that CDO’s from other areas in the cluster had not done more to encourage their volunteers along, thus missing an opportunity to maximise resources and share ideas.

8. Lease. Further information from the Legal Department is awaited.

9. Fund Raising Group 1. Craft Fair 20th November. 28 tables in the Main Hall and 11 in the Youth Activities Room have been booked. Publicity is forthcoming.

2. Christmas Raffle Marlene requested everyone to make an effort to sell tickets. Cllr. S. Currie offered a voucher for a day at Musselburgh races as a prize. He was thanked for this. The draw will take place on Tuesday 21st December at an event which will include Christmas music and carol singing.

10. Sports Hall for all No further progress. Work to re-start in the New Year.

11. Balustrade. To be installed on 10th, 11th and 12th December. These dates will cause minimum disruption to Centre activities. The plans are on show on the upstairs landing.

12. Car Park. All felt that the new footpath was a big improvement. It was noted that the barrier (supposedly vandal-proof) had been vandalised within an hour. Cllr. Currie advised that the Legal Department will be dealing with the suppliers. The Police are following this matter up. There followed some discussion about the CCTV which is now monitored at Macmerry.

Port Seton Centre Advisory Committee is a Registered Charity No. SCO41476 ADVISORY COMMITTEE Port Seton Centre, South Seton Park, Port Seton EH32 0BQ  01875 815 815 It was noted that one of the lights in the park is frequently not lit.

It was thought by some that the surface matting of the overflow car park was still liable to flooding. Also, the signage at the entrance was not clear, as some cars were still exiting there.

13. 3 Harbours Festival will take place from 28 May to 5 June 2011. Sandra reported on a meeting she had attended and was asked to help bring people together from across the cluster (ELC Centres/Libraries/Museum) to plan activities. It was agreed that this should be discussed fully at the next meeting but given the timescale for the registration of events the group would have to meet soon.

14 A.O.C.B. 1. The young people present said that they would like some activity for older teenagers and asked if a pool table could be put in the café

2. Future Meetings It was agreed that open meetings should be held every 2 months on a Thursday evening. The Committee would meet at other times if necessary.

15. Date of next meeting Thursday 3rd February 2011 at 7pm

Port Seton Centre Advisory Committee is a Registered Charity No. SCO41476