Intro to Recordkeeping Practices - Agency Flyer 7 May 2013

Introduction to Recordkeeping Practices

A Program for Records Managers and Records Officers organised by the State Records Office of Western Australia

Presenters: Isabel Smith, Director State Information Management Services and Lena Stekl, Recordkeeping Consultant, State Records Office of Western Australia Date: Tuesday 7 May 2013 Venue: Great Southern Room, 4th Floor, Alexander Library Building, Perth Cultural Centre, Perth (between Francis Street and James Street Mall) Time: 9.15 am - 4.30 pm Cost: $300.00 (incl. GST) per person; $250.00 (incl. GST) additional agency attendees

Government organizations create and receive new records, documents and data every day. This information acts as evidence of organizational policies and activities as well as being an invaluable corporate asset. It is vital to each organization’s business functions that recorded information is properly managed and maintained. Good information management is becoming critically important as the volume of government information continues to grow in a variety of formats and business transactions become more numerous and complex.

Information management is being recognised as an important information profession with professional records managers having the skills required to control and manage large information systems.

Organizations need skilled officers with the expertise necessary to establish and maintain efficient and effective systems to manage business information in any format. Information is of no use to an organization unless it is properly maintained and accessible when required.

Program Aims The aim of this program is to introduce government personnel to the full range of modern records management concepts. It will review common strategies and practices associated with the efficient management of government information.

With the knowledge gained from this program, participants will be able to:  understand the importance of information management as a strategic corporate function,  manage their organization’s business information more effectively, and 1  assist in the development of improved management practices within their organization.

2 Specific Objectives At the completion of this program participants will be able to:

1* identify the legislative requirements affecting recordkeeping in the Western Australian government environment; 2* identify a government record; 3* establish requirements for creating and capturing hard copy and electronic records; 4* understand the importance of effective indexing and the principles of controlled file titling language; 5* evaluate physical storage requirements, including disaster recovery measures; and 6* understand the purpose of approved retention and disposal authorities and their use; and 7* appreciate the role of recorded information within society.

The Training Process The program will consist of lectures, group discussions, structured group and individual exercises, and handouts. The sessions will be interactive and every effort will be made to address specific problems experienced by participants in their own records management environment.

Please Note: This course will not attempt to prescribe hard and fast rules to follow but will focus on best practice information management techniques which participants may choose to adopt.

The Presenters Isabel Smith is the Director State Information Management Services at the State Records Office. Isabel has consulted extensively to State and local government agencies and private industry, advising on both large and small scale recordkeeping systems. Isabel has also presented lectures to records management students at TAFE, tutored Edith Cowan University students and has had extensive experience in day to day records management practices.

Lena Stekl has been on the staff of the State Records Office for 13 years. Her current role as Recordkeeping Consultant involves working closely with State and local government employees across WA to provide advice and assistance regarding best practice recordkeeping and the requirements of the State Records Act 2000.

Bookings Places are limited so it is essential that you telephone 9427 3663 to reserve a place on this program before returning your booking form.

3 Please return the completed booking form to the State Records Office by email to [email protected] or fax (9427 3638) by Friday 26 April 2013. An invoice will be issued following receipt of the form. State Records Office of Western Australia Training Booking Form

Places are limited so it is essential that you telephone to book a place. Please email or fax the completed form to: Amanda Casselton State Records Office of WA Alexander Library Building, Perth Cultural Centre, Perth WA 6000 Tel: (08) 9427 3663 Fax: (08) 9427 3638 Email: [email protected]

Course: Introduction to Recordkeeping Practices Date: Tuesday 7 May 2013 Venue: Great Southern Room, 4th Floor, Alexander Library Building, Perth Cultural Centre, Perth (between Francis Street and James Street Mall) Time: 9.15 am - 4.30 pm Cost: $300.00 (incl. GST) per person; $250.00 (incl. GST) additional agency attendees Please note that while the course includes morning and afternoon tea, lunch will not be provided.

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4 Booking and Payment Details: 1. Booking forms are to be returned by Friday 26 April 2013. 2. Do not send payment with booking form. An invoice will be issued. 3. Payment may be made by cheque or credit card. 4. No cancellations - Substitution acceptable.