RECORD OF BOARD PROCEEDINGS (MINUTES)

Georgetown, Ky., January 14, 20 14 The Scott County Board of Education met at Great Crossing Office Complex at 6:30 o'clock P.M. on the 14 th day of January , 20 14, with the following members present:

(1) Rebecca W. Sams (2) Dr. Roger A. Ward 3) Jo Anna Fryman (4) Jennifer Holbert (5) Robert H. Conway

REGULAR BOARD MEETING (Meeting #1)

1. CALL TO ORDER: The meeting was called to order by Chair Dr. Roger Ward.

2. WELCOME: Dr. Ward welcomed everyone.

3. VISION STATEMENT – Ms. Sams read, “We exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.

4. APPROVE AGENDA: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve the agenda as presented. Motion carried unanimously.

5. FINANCIAL STATEMENT: Randy Cutright gave a brief overview.

Summary of Cash Activity for November, 2013

Beginning Net Receivables/ Ending Balance Balance (Cash & Payables/ (Cash & Investments) Receipts Expenses Transfers Investments) General Fund $7,360,729.39 $3,142,282.63 $4,215,500.56 $3,713.37 $6,291,224.83 Special Revenue Fund $233,703.07 $360,014.60 $549,701.60 $0.00 $44,016.07 Capital Outlay Fund $382,201.63 $0.32 $0.00 $0.00 $382,201.95 Building Fund $1,366.98 $2.24 $0.00 $0.00 $1,369.22 Construction Fund $6,235,269.01 $2,231.95 $986,048.42 $0.00 $5,251,452.54 Debt Service Fund -$825,185.20 $0.00 $37,756.88 $0.00 -$862,942.08 Food Service Fund $1,013,396.24 $371,903.29 $396,724.91 $16,713.86 $1,005,288.48 Enterprise Fund $236,399.47 $126,036.97 $75,778.34 $0.00 $286,658.10 Fiduciary Fund $25,887.69 $46.55 $0.00 $0.00 $25,934.24 $14,663,768.28 $4,002,518.55 $6,261,510.71 $20,427.23 $12,425,203.35 Less Investments $10,411,783.98 Less Funds Held by Bond Paying Agent $55,167.52 Cash Balance $1,958,251.85

Schedule of Investments Certificates of Deposits with KENTUCKY BANK Investment Date Rate of Interest Investment Period Investment Amount 12/12/2012 0.74% 12 Months $2,500,000.00 6/28/2013 0.65% 12 Months $2,000,000.00 10/24/2013 0.32% 6 Months $1,500,000.00 Total Certificates of Deposits with Kentucky Bank $6,000,000.00

On March 22, 2013 proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds Series 2013 in the amount of $7,788,000 were invested with Branch Banking and Trust Company (BB&T) at a fixed rate of return of .17%. Funds invested in this account are collaterized by securities held by the Federal Reserve Bank of Boston.

Investment summary:

November 30, 2013 Branch Banking and Trust Company (BB&T) .17%/annum $ 4,411,783.98 6. APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the current bills be paid as listed below. Motion carried unanimously. Check #’s Amount 65304-65309 EFT’s 287.54 658736-658769 47,190.55 65310-65317 EFT’s 703.45 658770-658814 28,767.86 65318-65320 EFT’s 421.63 658816-658841 103,280.91 658842-658847 28,529.73 658848-658857 37,655.86 658858-658865 50,526.46 658886-658986 1,308,548.71 658987-659000 377,261.48

FOOD SERVICE Check #’s 658735 44,550.50 658815 73,704.06 658866-658885 163,878.70 659001-659003 119.05

VOIDED CHECKS Check #’s 658548 & 658730 2,062.50 658739 2.64

7. SPOTLIGHT: SCHS 2013 Championship Football Team and Madison Osborne presentation from Georgetown College: Madison Osborne, Admissions Counselor at Georgetown College, announced Georgetown College will give each Scott County graduate $2,000 toward their tuition at Georgetown College renewal for four years. Ms. Putty shared her appreciation and asked Ms. Osborne to express our appreciation to Dr. Greene.

Superintendent Putty introduced each of the seniors on the 2013 SCHS Championship Football Team – Gene Barger, Daniel Berry, Tanner Blankenship, Cody Bowman, Walter Buffalo, Brad Caldwell, Dalton Christian, Kevin Claussen, Austin Crank, Scott Daniel, Thomas Daniel, Oliver Ebert, Austin Fletcher, Logan Hickey, Jordan McKeehan, Tristen Mosley, Ryan Neal, Ethan Sartin, Jake Sabol, Branson Scott, Jacob Van Meter, Palmer Ward, Travis Wright. Mrs. Putty added we are very proud of our team. We are thrilled for the championship and the undefeated season. Coach McKee added his praise for the team. Moments like this championship will stick with the boys for a lifetime. The team deserves recognition; they have had a successful four years in football. A lot of these boys have played multiple sports through their high school years. It is always about the complete person and being successful across the board. It has been an honor to represent our community.

8. PERSONNEL REPORT: EMPLOYED: (Certified): Substitute Teachers - Jean Gillespie, Cynthia Demos, Morgan Meyer, Natasha Conlee, Marsha Mattox; Pamela Hetzell, Substitute for Early Morning Programs at RSMS; Keith Griesser, RSMS Detention Supervisor; Victoria Leibeck, Academic Team Coach at 9th Grade; Travis Baney, Wrestling Assistant Coach at SCHS; Chris Marsh, Boys Tennis Head Coach at SCHS. (Classified): Substitute Aides – Morgan Meyer, Natasha Conlee, Marsha Mattox; Marla Dearinger, SBDM Secretary at SCHS; Shannon True, SBDM Secretary at SCHS; Tammy Vinegar-Ford, Substitute Custodian; Jane Wohn, Substitute School Nutrition Aide; James McGlone, Mechanic/Diesel Technician. TRANSFERS: (Certified) - Bobby Stopher, from Substitute Teacher to Special Ed Teacher at AME. (Classified) – Dottie Dawson, from Substitute Aide to Kindergarten Aide at Southern for remainder of year. RESIGNATIONS: (Certified) – Jack W. Bowman, Substitute Teacher (12- 20-13); (Classified) – Jennifer Dixon McKeown, Substitute Aide (12-18-13); Jeffrey True, Parts Clerk for Bus Garage, (1-7-14). DECEASED: Jackie Sefcovic, Food Service Manager at Northern (1-1-14). REQUESTED LEAVE OF ABSENCE: Heather Fugate, District Nurse (1- 27-14 through 2-4-14). APPROVED LEAVE OF ABSENCE: Elizabeth Bailey, 9-18-13 to 12- 11-13; Sheila Woodward, 8-1-13 to 10-31-13; Donna Mullikin, 9-3-13 to 12-6-13; Laura Oser, 10-14-13 to 12-18-13; Nellie Poe, 11-25-13 to 12-18-13; Ashley Tackett, 12-9-13 to 12-18-13; Dianne Lloyd, 12-9-13 to 12-18-13; Mary Jo M. Johnson; 11-4-13, 11-14-13 to 1-9-14; Sheila Jones, 12-9-13 to 1-9-14; Camellia Baxter, 11-8-13 to 12-18-13; Brittany Baxter, 10-28-13 to 12- 18-13.

9. SCOTT COUNTY EDUCATION ASSOCIATION (SCEA): Ms. Fran Rohlfing presented a summary of legislative information to board members. She explained her desire to attend KEA Learning Day February 4, 2014 in Frankfort. Her desire is to meet with our legislators and attend educational funding committee meetings.

10. PUBLIC COMMENT: a. Carole Landry – questions on items #18 & #26 - How are LPC members appointed? Mrs. Fryman said the process was discussed at length at a Work Session. Superintendent Putty said the board will name the facilitator. Attorney Grant Chenoweth said there is an online manual from KDE for facility planning process on the Scott County Schools website under “Departments” and “Facilities”.

b. Rick Thompson - #20 - First reading for policy – School Related Student Trips 09.36 – Rick Thompson expressed his concern over the frequent use of common carrier verses school buses and reiterated the regulation language of “case-by-case” basis.

Board members discussed the procedure of addressing the board under public comment or an agenda item. Attorney Grant Chenoweth offered his clarification/interpretation to the already adopted procedure.

11. CONSENT ITEMS FOR MINUTES: Upon the recommendation of the Superintendent, it was m oved by Ms. Sams and seconded by Mrs. Fryman that the Board approve Consent Items for Minut es A) & B) as submitted. Motion carried unanimously. A) APPROVAL OF MINUTES FOR BOARD MEETING #31 (12-10-13) B) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #32 (12-16-13)

12. CONSENT ITEMS FOR COMMON CARRIERS: Upon the recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Sams that the Board approve the Consent Items for Common Carriers A) & B) as submitted. Motion carried unanimously. A. APPROVE COMMON CARRIER TO TRANSPORT SCOTT COUNTY HIGH SCHOOL BOYS BASKETBALL TEAM TO LOUISVILLE, KY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for SCHS Boys Basketball team, to and from Louisville, KY, on February 18, 2014, due to the distance of the trip and necessary departure times. B. APPROVE COMMON CARRIER TO TRANSPORT SCOTT COUNTY HIGH SCHOOL GIRLS BASKETBALL TEAM TO LETCHER COUNTY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for SCHS Girls Basketball team, to and from Letcher County, on January 20, 2014, due to the distance of the trip and the departure and return times.

13. CONSENT ITEMS FOR DONATIONS: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve the Consent Items for Donations A) - J) as submitted. Motion carried unanimously. A) APPROVE DONATION OF TECHNOLOGY EQUIPMENT BY COMMONWEALTH OF KENTUCKY, FINANCE & ADMINISTRATION CABINET TO SCOTT COUNTY SCHOOLS – ROYAL SPRING MIDDLE: Recommendation: Board approve listed assets as donations for use in Scott County Public Schools. B) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from James & Linda Arehart to be used for the Garth Backpack Program. C) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Republic Bank to be used for the Garth Family Resource Center. D) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $190.75 from Chick-fil-A to be used toward student incentives. E) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $324.00 from Commonwealth Credit Union to be used toward the Family Resource Center Backpack Snack Program. F) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $4810.00 from Measured Progress, Inc. to be used to enhance education supplies and student incentives. G) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Ivon Mucio to be used toward SCHS faculty scholarship. H) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Global Supply & Equipment to be used toward SCHS Football State Championship rings. I) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Rebekah & Scott Caldwell to be used toward SCHS Football State Championship rings. J) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Leslie Aitken to be used toward SCHS Football State Championship rings. 14. CONSENT ITEMS FOR FUNDRAISERS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve the Consent Items for Fundraisers A) - D) as submitted. Motion carried unanimously. A) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Vendor & Craft Fair fundraiser to be conducted November 22, 2014 for the benefit of Royal Spring Middle School. B) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Sprit Card fundraiser to be conducted August 29, 2014 for the benefit of Royal Spring Middle School. C) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Block-In fundraiser to be conducted August 15, 2014 for the benefit of Royal Spring Middle School. D) APPROVE LEMONS MILL ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Jump Rope for Heart fundraiser to be conducted February 7-28, 2014 for the benefit of the American Heart Association.

15. CONSENT ITEM FOR GRANT: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Holbert that the Board approve the Consent Item for Grant A) as submitted. Motion carried unanimously. A) APPROVE THE CEC MINI GRANT FOR TECHNOLOGY AT SOUTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the CEC Mini Grant for Technology in the amount of $700.00 to the benefit of Southern Elementary School per the attached.

16. CONSENT ITEMS FOR SURPLUS: Upon the recommendation of the Superintendent, it was moved by Ms. Fryman and seconded by Mrs. Fryman that the Board approve the Consent Items for Surplus A) & B) as submitted. Motion carried unanimously. A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units. B) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.

17. APPROVE FACILITATOR FOR THE LOCAL PLANNING COMMITTEE: Upon the recommendation of the Superintendent, it was move by Ms. Sams and seconded by Mrs. Fryman that the Board approve contracting with the Kentucky School Board’s Associatio n to provide a Facilitator for the Local Planning Committee process, at a base cost of $7, 000 plus travel expenses for up to 10 meetings. Additional meetings will be at a cost of $ 100 plus travel expenses; Authorize the Superintendent, or designee, to execute a contract and any other documents required; and Authorize staff to coordinate with the Facilitator to fully implement the Local Planning process to comply with 702 KAR 4:180. Motion carried 4/1 (Ward).

18. APPOINTMENT OF BOARD MEMBER TO SERVE AS BOARD REPRESENTATIVE ON THE LOCAL PLANNING COMMITTEE: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve Jennifer Holbert to serve on the Local Planning Co mmittee. Motion carried unanimously.

19. APPROVE BASS FISHING AS KHSAA SANCTIONED SPORT: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Holbert that the Board approve bass fishing as a KHSAA sanctioned sporting activity at Scott County High School. Motion carried unanimously.

20. FIRST READING OF PROPOSED CHANGES TO POLICY 09.36 - SCHOOL RELATED STUDENT TRIPS: No action taken with first reading but discussion on proposed policy changes and its implications occurred among board members, Rick Thompson and Attorney Grant Chenoweth.

BREAK AT 8:25- 8:35

21. APPROVE STILES, CARTER & ASSOCIATES, P.S.C. AS AUDITOR TO CONDUCT THE 2014 AUDIT: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mr. Conway that the Board approve the proposal from Stiles, Carter & Associates, P.S.C. to perform the district’s Fiscal 2014 Audit and authorize the Board Chair and Secretary to sign the “Independent Auditors Contract” as provided by the state committee for school district audits. Motion carried unanimously.

22. APPROVE JOB DESCRIPTION FOR NEW POSITION OF MIGRANT RECRUITER PROGRAM ASSISTANT: Upon the recommendation of the Superintendent, it was moved by Dr. Ward and seconded by Mrs. Fryman that the Board approve the position of migrant advocate and migrant recruiter be combined with this position reporting to the director of student services. This position will be paid entirely from Title I C funding. Motion carried unanimously.

23. APPROVE THE STUDENT FEE FOR SUMMER 2014 SCOTT TAHARA EXCHANG E PROGRAM UNITING PEOPLE (“STEP UP”): Upon the recommendation of the Superint endent, it was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve the i mplementation of a $3000.00 fee for Scott County High School students participating in t he Exchange Program trip to Japan. Motion carried unanimously.

24. APPROVE CHANGE ORDER(S) FOR NEW LEMONS MILL ELEMENTARY: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve the following change order(s) and amount(s). Auth orize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval. CO# Bid Pkg. Contractor Amount 96 030-10 BCD Inc. ($6,292.32)

Motion carried unanimously. 25. APPROVE BG# 4 FORMS – SCOTT COUNTY LEMONS MILL ELEMENTARY SCHOOL: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Ms. Holbert that the Board approve the BG# 4 form(s) for the following contracts and purchase orders, authorizing the Board’s designee to execute the documents and submitting t hem to the Kentucky Department of Education for approval: Bid Pkg Description Contractor Total Contract Amount 035 ICF Forms Gravesco, Inc $ 243,304.60 035(PO) Concrete Harrod Concrete $ 89,169.16 035(PO) Concrete Reinforcing Mills Supply $ 31,440.00 035(PO) Insulated Concrete Forms Reward Wall System $ 111,086.24 096 Rubber Tile, Carpet & Access. Carpet Decorators, Inc. $ 164,829.34 096(PO) Rubber Tile Flooring Kentucky Flooring Distributors $ 223,489.00 096(PO) Rubber Sheet Flooring Kentucky Flooring Distributors $ 2,357.00 096(PO) Resilient Flooring Kentucky Flooring Distributors $ 4,123.00 096(PO) Carpet Tiles Kentucky Flooring Distributors $ 14,205.00 097 Wood Athletic Flooring Martin Flooring $ 76,171.00 097(PO) Wood Flooring Conner Flooring $ 23,550.00 127 Telescoping Chairbacks Toadvine Enterprises $ 11,569.00 127(PO) Telescoping Risers Interkal $ 51,753.0

Motion carried unanimously.

26. APPROVE ARCHITECT FOR THE LPC BUILDING EVALUATION AND INVENTO RY: RECOMMENDATION: Board approve the proposal from Sherman Carter Barnhart Architects, in the amount of $8,000, with the provision the fee be credited back to the Dis trict on the next major building project undertaken by SCBOE for which Sherman Carter Barnhart is selected as the architect, should this occur; Authorize the Board’s designee to issue a Purchase Order for the services; and Authorize staff to facilitate these services for coordination with the Local Planning Com mittee procedures.

After much discussion Ms. Holbert made a motion to table this item until the next board meeting on January 28, 2014. It was seconded by Mr. Conway. Motion carried 3/2 (Ward and Sams).

A concern expressed by Superintendent Putty with both proposals was the waiver of assessment fees if awarded the architectural bid for the second high school. She would like to see this removed from the both proposals. Board members felt it was a common practice among architectural firms and did not see the need to remove.

27. AFFORDABLE CARE ACT: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve initial mea surement period for the affordable care act be set for 10/3/13-10/2/14 as explained in the presentation and handouts. Additional dates will be recommended in the future. Motion carried unanimously.

28. SUPERINTENDENT’S REPORT: The Superintendent reported on the following: A. Update on Lemons Mill Elementary – Tim Geegan said everything is on schedule for the second phase of LME to be open in August. B. Mike Smith gave presentation on ball fields at Lemons Mill Elementary. Mr. Smith needs direction on how to proceed on the ball fields. Superintendent Putty reminded the Board, that per our land agreement with Anderson Development, Mr. Anderson would need to approve any modifications to previous approved plan. He had previously expressed concern over the positioning of the lights around the fields. Prior to the next Work Session we will seek his approval on the proposed modifications. Mike Smith and Tim Geegan will attend the Work Session. C. Director of Transportation Roy Prince gave an update on the transportation department. He assured the board that Scott County has an excellent transportation department but as with everything, there are areas we could improve. He explained we are cross-training our mechanics in the bus garage to be more efficient as well as seeking additional certification. He gave several illustrations of cost savings by having our own mechanics preform various detailed repairs. D. Superintendent Putty stated an area of concern on the TELL survey dealt with bandwidth. As a district we are are doing more and more online testing. Mrs. Putty praised the technology department for keeping everything up and going on a 45 mb. In order to meet our growing needs and population, KDE has now increased our bandwidth to 500 mb. This is huge and we appreciate KDE. E. Thursday’s board meeting will be dialogue with our secondary school principals starting at 5:30 p.m. This will be casual conversation where you see and hear from the individual schools and their progress. Elementary schools and preschool will share on a later date. F. We will not be in school on Monday, January 20th for MLK Jr. Day. We are not allowed to use the day for make-up day for students or staff. G. The Toyota Classic will start on Wednesday, January 22nd at SCHS. H. KSBA will be January 31 – February 2, 2014 in Louisville. I. We will have a board meeting on Tuesday, January 28th. Randy Cutright will present the Draft Budget. J. We need to finalize plans for NSBA soon.

29. REFLECTION: A. Ms. Sams shared that everyone must visit the preschool and see the murals on their walls. They bring the school to life! B. Ms. Holbert shared SCHS has 18 in the first process for the Governors Scholars Program.

30. ADJOURNMENT: There being no further business to discuss, it was moved by Dr. Ward and seconded by Ms. Sams that the meeting be adjourned. Motion carried unanimously.

Chairman, Board of Education

Secretary, Board of Education