Reg Form for Sites for April 1

The Illinois Department of Human Services and the Springfield Urban League Community Health Training Center

Invite you to attend the upcoming webcast:

“Enhancing Referrals of High-Risk Pregnant Women: An Overview of Case Finding Changes” November 5, 2013 10:00 AM – 11:30 AM

What changes are planned for Cornerstone that will “flag” high-risk pregnant women for the Better Birth Outcomes program? How do the changes apply to Family Case Management? What will the Case Finding List look like and what should BBO and FCM agencies do differently when they receive the Medicaid Match? What other changes are forthcoming to assist BBO agencies with early identification and enrollment of high-risk pregnant women? IDHS program staff will answer these questions and more.

AUDIENCE: Better Birth Outcomes and Family Case Management agency staff

GOAL: Ensure all local providers are aware of the Cornerstone and program changes that will increase their ability to recruit high-risk pregnant clients.

OBJECTIVES: Following the satellite teleconference, participants will be able to:

1. Understand communication links between DHS and the Department of Healthcare and Family Services using HFS Medicaid claims data to identify pregnant women at high-risk 2. Describe how high-risk pregnant women are flagged on the Case Finding List 3. Utilize the Case Finding List to enroll high-risk clients into BBO or FCM earlier in their pregnancy 4. Describe a future change utilizing Cornerstone that will also allow for earlier identification and referral of high-risk clients

Presenters: Barbara Shipp, Illinois Department of Human Services, PSC Program Planner – Better Birth Outcomes, and Dean Conrad, Family Case Management Program Coordinator

** Registration is required to receive the link to view the webcast** Viewing IDHS Webcasts

Because the webcasts are viewed by accessing the Internet, please review the information below prior to the webcast date. This link to a an existing URL, http://multimedia.illinois.gov/test-video.asx, will allow your agency to test viewing capability. It is recommended that your agency’s Information System staff be consulted regarding your ability to participate in webcasts.

1. How does a webcast differ from a satellite broadcast? Staff will be able to view the webcast from their own workstation if a high speed internet connection and sound are available. In order to impact the agency’s Internet and server functionality in the smallest manner, it is recommended that viewers watch in a group setting as has historically been done with the satellite broadcasts. The requirement to view the webcast on the same equipment that has been used for satellite viewing is that it must be connected to a computer that has a high speed internet connection and have sound capability. Your agency’s information technology staff should be utilized to determine connectivity as well as the most appropriate viewing situation.

2. What software needs to be available to view the presentation? Each machine that is used to view the web cast will need to have “Windows Media Player” installed. Speakers or head phones will be needed for the audio portion of the web cast.

3. How will the live question and answer sessions work? Not all webcasts contain live question and answer segments. Information found on the flyer for each broadcast, will note whether the webcast will have a live question and answer session. Webcasts are not viewed in real time as are satellite broadcasts and regular television programming. There is a small delay in what is going on in the studio compared to what the audience is seeing. The delay will not be apparent until the live question and answer sessions begins. When staff at your location are calling in, we ask that while they are asking their question, they listen to the broadcast in the phone only and not the television or speakers at the site, and that they not try to view the presentation while asking their question. Phone access will remain in synch with the broadcast and will provide the best means of interaction. The use of email to send and receive questions is also being considered. If email becomes an option, the email address will be posted during the presentation for the audience to see.

4. Will the webcast be available for viewing after the original date? The link used to watch the broadcast will remain available indefinitely. DVD or VHS copies will be available after the fiscal year ends from the Training Center Library.

5. Will viewers need to register for the presentation? Yes. Viewers will need to register in order to receive the link to view the broadcast and a link needed to access the appropriate on-line evaluation. Accessing Training Materials

o Each viewer is responsible for printing their own handouts.

INSTRUCTIONS FOR PRINTING HANDOUTS

At the CHTC web site, http://www.springfieldul.org/page.aspx?item=10, you will find information about how to register for classes, future training schedules, and materials for webcast presentations. To access the webcast materials, click “Distance Learning” found near the top of the home page. The “Distance Learning” page will appear with information pertaining to the next webcast found under “Next Event.” All of the handouts for the upcoming webcast are available.

Information, including handouts, for previous webcasts and satellite presentations, can be accessed by selecting the “Past Satellite Teleconference Handouts and Videos’ link at the bottom of the page. Select a date and a list of handouts for the selected presentation will appear. Select an item (handout) and Adobe Acrobat Reader will appear in your browser with the requested information. From your browser menu, choose “File”, then “Print.” From this point, the printing process will function as it does for any other document. Each presentation may consist of multiple handouts. Please note that in order to have a complete set of handouts for the telecast, you will have to select and print each item listed. If necessary, click the “Back” button from the browser menu bar, repeat this process as needed to print all available documents.

Webcast Registration Form November 5, 2013 broadcast

Please return this form by October 29, 2013

Registration Instructions

1. Confirmation emails, including the link (URL) to view the presentation, will be sent after registrations are received. 2. Please complete this page using your agency’s word processing software and return it to the Training Center one of two ways: as an attachment to an email addressed to: [email protected] or [email protected] or by fax to: (217)753-8939 or (312)326-4704.

3. This form must be completed for each attendee. 4. Handout materials are available only at the Springfield Urban League Community Health Training Center’s web site: http://www.springfieldul.org/page.aspx?item=13

Agency: Name: Mailing Address (city, state, zip)

Phone number: Fax number: e-mail address

Anyone requiring an interpreter or other accommodation should notify Marlin Hollis at the Springfield Urban League Community Health Training Center at (217)753-4066 or by email at [email protected].