Job Title: Health, Safety and Compliance Manager

Job Description

Job title: Health, Safety and Compliance Manager

Department: Department of Estates

Grade: 7

Responsible to: Director of Estates

Location: University of Bath

Purpose of the job:

To manage all aspects of health and safety in the Estates Department in connection with University of Bath operations, and ensure legal compliance with key health, safety, environmental and other Estates related legislation.

Duties and Responsibilities:

1. To apply their excellent knowledge and experience of all relevant legislation and guidance to ensure that the Department of Estates is fully compliant in the following and other areas of health & safety practice:

 L8 - the control of Legionella which is managed through the Estates Department and SLA’s to external departments;  Electrical safety, including LV systems and Estates PAT testing;  Fire risk assessments and fire safety;  Asbestos, and asbestos management;  Scaffolding, LOLER, PUWER;  Permits to work, the post holder will be responsible for issuing permit to works on some occasions.

2. The post holder will work closely with the Head of the Safety Health and Environment Unit (SH&E) in connection with training requirements. The post holder will ensure Estates staff are adequately trained in respect of health and safety legislation and regulations, relevant to core duties and activities either through training delivered by the SH&E Unit, arranging with specialist trainers, or delivering training in house. The post holder will maintain adequate records of estates staff training in connection with H&S.

3. The post holder will work with SH&E to ensure that all staff, students, are suitably inducted on H&S issues relevant to the campus relating to Estates matters. (H&S relating to non Estates issues and accommodation, etc is not included)

4. The post holder will input into the selection of frameworks consultants and contractors in respect of health and safety matters, and ensure they

D:\Docs\2017-12-07\0478b0f5452124504c011bd491bf702c.doc comply with health and safety and all other relevant legislation so far as our legal obligations are concerned.

5. The post holder will manage the University’s retained Asbestos and Environmental consultants and ensure that they are competent and that works undertaken on the campus are fully compliant. The post holder will not be expected to issue final stage clearances, supervise or access enclosures etc.

6. The post holder with be the named university Asbestos Manager and be responsible for implementation of the university’s Asbestos Management Plan on a day to day basis. The post holder will ensure asbestos related issues are adequately managed through Estates staff, our consultants and contractors.

7. The post holder will ensure that records relating to asbestos and condition surveys are maintained, and updated as necessary in conjunction with the department Records and Planning Team.

8. The post holder will undertake regular reviews of compliance through audits and inspections of Estates’ activities and provide reports to Estates and the University’s Senior Management Team.

9. The post holder will monitor and plan for changes in H&S legislation that will effect the Department of Estates and the operations associated with our activities and remit.

10. The post holder will ensure that advice in respect of fire safety provided by the SH&E units is implemented through the Department of Estates, fire strategy drawings are managed by SH&E.

11. Produce monthly and annual progress reports and statistics related to Health, Safety and Compliance, with KPI’s where relevant.

12. Candidates with a blend of QM Auditor qualifications would be advantageous; H&S (NEBOSH) part 1 & part 2 diploma is essential.

13. The post holder will also ensure the department maintains required standards:

 Ensuring systems and procedures relating to H&S are maintained  Developing and issuing department specific Quality, Environmental and Health & Safety procedures  Issuing and updating an Internal Audit Programme  Planning and carrying out internal audits, taking a lead role in the management of external Environmental and H& S audits, identifying any qualification gaps concerning Environmental and Health & Safety and initiating/evaluating any necessary education and training

14. The University is actively pursuing a reduction in our carbon emissions, the post holder will have a clear understanding of how his role can assist in our objectives.

15. BOHS P405 qualification is considered essential for this role. Post holders who do not have this particular qualification will be given training and expected to achieve this qualification within 6 months of appointment.

D:\Docs\2017-12-07\0478b0f5452124504c011bd491bf702c.doc Person Specification

Criteria Essential Desirable Assessed by A/F I T Qualifications

Educated to degree level   

Educated to degree level in health, safety, environmental management or    equivalent/associated discipline related to the role i.e. construction or management based

Appropriate experience in corporate    setting sufficient to demonstrate competency and ability

Diploma in Health and safety   

BOHS P405 qualification 

Experience/Knowledge

Excellent knowledge of all legal and     practical aspects of Estates-related health & safety including the management of asbestos, construction and Legionella within an organisation.

Good understanding of the built    environment based on significant experience from an estates, contractor or consultant role.

Experience of supervising and mentoring     staff, including allocating / managing workloads

Experience of managing and monitoring    external consultants and contra tractors

Experience of delivering training   /awareness-raising

Experience of working in a large, multi-    site organisation

D:\Docs\2017-12-07\0478b0f5452124504c011bd491bf702c.doc Skills

Very good verbal, written and numerical   skills

Computer literate – including experience    of email and spreadsheet packages

Ability to promote a culture of health ands safety through face-to-face     engagement and presentations

Ability to liaise confidently with staff and third parties (stakeholders/ students/     contractors/ consultants) at a variety of levels across the University and externally

Excellent time management and   organisational skills

Attributes

Leadership qualities   

Motivational qualities    

A good communicator    

A good team player   

Code: A/F – Application form, I – Interview, T – Test

D:\Docs\2017-12-07\0478b0f5452124504c011bd491bf702c.doc Further Information:

This is an important and exciting role, newly created within the Department of Estates to complement the University’s Safety, Health and Environment Unit (SH&E) which acts in an advisory capacity. The post holder will work closely with the SH&E Unit but will have a management role within Estates reporting directly to the Director of Estates.

The Department of Estates is a multi-disciplinary team with construction and engineering professionals, a workshop, on-call engineers and support staff. We are responsible for delivering services either through in-house labour or through external contractors. The main campus covers some 200 acres, with 1.5M sq. ft of accommodation, 2,500 bedrooms on campus, 1,000 beds off site and a Sports Training Village facility (STV). The insured value for buildings is circa £600M.

The University employs both Asbestos and Environmental consultants under a framework arrangement and retain CDM-C services through our consultant frameworks. Service departments such as the Sports Training Village and Accommodation/Hospitality have their own H&S arrangements.

The post of Health, Safety and Compliance Manager is a part time role, dedicated to the Department of Estates, initially on a 2 year fixed term contract. The role is envisaged to be one which would require at least attendance on site 4 days a week and may require the individual to be on-call.

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