The Rural Municipality of Armstrong

THE RURAL MUNICIPALITY OF ARMSTRONG MINUTES REGULAR COUNCIL MEETING March 8, 2011

The Council of The Rural Municipality of Armstrong held its regular monthly Council meeting on Tuesday, March 8, 2011 at 10:00 A.M. in the Council Chambers in the R.M. Office in Inwood, Manitoba.

Present: Garry Wasylowski Reeve Allen Pfrimmer Councillor, Ward 1 Carol Lavallee Councillor, Ward 2 Diane Woychyshyn Councillor, Ward 3 Allen Evanchyshin Councillor, Ward 5

Also Carol Oppermann, Chief Administrative Officer Present: CALL COUNCIL TO ORDER

With a quorum present, Reeve Wasylowski called the meeting to order at 10:00 A.M.

43/11 RESOLVED that the agenda for the regular meeting of March 8, 2011 be adopted as Evanchyshin amended. Woychyshyn Carried (5-0)

44/11 READ AND CONFIRM MINUTES Lavallee Pfrimmer RESOLVED that the minutes of the regular meeting of February 8, 2011, and the special meeting of March 1, 2011 be adopted as circulated to council.

Carried(5-0)

MONTHLY FINANCIAL STATEMENTS

45/11 WHEREAS THE Financial Statement for the two months ended February 28, 2011 Pfrimmer have been examined and found to be in order; Evanchyshin THEREFORE BE IT RESOLVED that the said Financial Statements be approved.

Carried(5-0)

ACCOUNTS APPROVED FOR PAYMENT

46/11 WHEREAS Members of Council have submitted accounts, verified by statutory Lavallee declaration, of the indemnities, travel and expenses for the period ending February 28, Woychyshyn 2011;

THEREFORE BE IT RESOLVED that payment be authorized in accordance with By- Law No. 3/08. Carried(5-0)

47/11 WHEREAS the accounts of the R.M. of Armstrong for the period ending February 28, Woychyshyn 2011 have been examined and found to be in order; Lavallee THEREFORE BE IT RESOLVED that cheque numbers 9200 to 9259, both inclusive, for the total amount of $76,963.12 be approved for payment. Carried(5-0) Regular Council Meeting March 8, 2011

BY-LAWS By-law 02/11 – Narcisse and Sandridge Area Dog Pound Area By-law 48/11 RESOLVED THAT By-law No. 02/11 being a by-law to establish regulations for the Pfrimmer control of dogs in the Narcisse and Sandridge Area as follows SE34, SW 35-18-1W, Woychyshyn NW 34-19-1W and SW 3-20-1W be read a first time.

Carried(4-1)

Clarification is required on the legal description. Council also discussed consolidation of all Animal Control By-laws of the municipality into one.

By-law 03/11 – Election Reserve By-law

49/11 RESOLVED THAT By-law No. 03/11 being a by-law to establish the Election Reserve Pfrimmer Fund be read a first time. Evanchyshin Carried(5-0)

WARD REPORTS

Ward 1 - Nil

Ward 2  RM of Fisher was not plowing E of 36-21-2W – referred to CAO  Dennis Martin – request for drainage – referred to Drainage Committee  Brian White – request out plow N of 27-20-1W. Property is coming up for auction on March 12th. Blahey Bros opened the road on March 4th. Ward 3  Camp Kan-Do has concerns regarding the turkey farm. The Reeve advised that all permits are in place and set backs are there.

Ward 4 - Nil

Ward 5  Monitoring Chic Canal – water is still flowing. South of Malonton – water is still flowing.

BUSINESS FROM PREVIOUS MINUTES a) Camp Kan-Do Board of Directors 50/11 RESOLVED THAT Reeve Garry Wasylowski be appointed as a representative of Woychyshyn Council to the Camp Kan-Do Board of Directors as an ex-officio member. Pfrimmer Carried(4-1) For: Against: Pfrimmer Evanchyshin Lavallee Woychyshyn Wasylowski

2 Regular Council Meeting March 8, 2011

BUSINESS FROM PREVIOUS MINUTES continued b) Forage Leases – Advise 2010 leaseholders that leases will be cancelled however, lease payments are still required as they had use of land until the end of 2010.

51/11 RESOLVED THAT Council authorize the advertising of the following Forage Lease Lavallee properties: Woychyshyn Land Description Acres Pt. SE 13-20-1E 157.46 NW 4-20-2E 160.00 Pt. SW 30-20-2E 155.80 SE 9-19-2W 149.00 SW 20-21-1W 161.00 NW 30-19-02 W 164.00 SW 30-19-02 W 165.00 NE 31-19-02 W 160.00 NW 31-19-02 W 164.00 NW 31-19-02 W 160.00 SW 31-19-02 W 164.00 NE 06-20-02 W 161.00 SE 06-20-02 W 160.00 SW 06-20-02 W 163.00 NW 07-20-02 W 153.00 SE 07-20-02 W 160.00 NE 08-20-02 W 160.00 SE 08-20-02 W 160.00 SW 08-20-02 W 160.00 NW 4-19-3E 152.48 Pt. SW 17-21-1W 157.77 SW 10-19-1W 160.00

Carried(5-0)

c) SW 11-20-2E – Crown Land Lease – the municipality to request that the land be returned to the RM of Armstrong for administration.

52/11 RESOLVED THAT Resolution 276/10 dated September 14, 2010 be added to the Pfrimmer next Regular Council meeting dated April 12, 2011 as a “Notice of Motion”. Woychyshyn Carried(5-0)

UNFINISHED BUSINESS

a) RCMP Priorities – reviewed. b) Subdivision 4602-10-5058 – Building Restrictions & Development Agreement - Resolution #53/11 c) Lease Agreement – SW 11-19-1W – Resolution #54/11 d) EICD – Icelandic River/Lower Interlake – Citizen Appointment – Resolution #55/11

53/11 RESOLVED THAT Council approve the Building Restrictions and Development Pfrimmer Agreement for subdivision 4602-10-5058 being Lot 1 Plan 14041 in Pt NW ¼ 35-17- Evanchyshin 1W;

AND FURTHER BE IT RESOLVED THAT the Reeve and Chief Administrative Officer be authorized to sign the Agreement on behalf of the RM of Armstrong. Carried(5-0)

54/11 RESOLVED THAT Council approve the Land Lease between the RM of Armstrong Lavallee and Manitoba Infrastructure and Transportation for the lease of a two (2) acre parcel of Woychyshyn land located at SW 11-19-1W;

AND FURTHER BE IT RESOLVED THAT the Reeve and Chief Administrative Officer be authorized to sign the Agreement on behalf of the RM of Armstrong. 3 Regular Council Meeting March 8, 2011 Carried(5-0) UNFINISHED BUSINESS - continued

55/11 RESOLVED THAT Council appoint Kevin Zazulinski as the citizen representative to Woychyshyn the East Interlake Conservation District, Icelandic River/Lower Interlake Sub- Pfrimmer Committee. Carried(5-0)

HEARING DELEGATIONS

1:00 P.M. – Ann Kishka, Evergreen Basic Needs – Ms. Kishka presented the 2011 request from funding for Evergreen Basic Needs.

1:15 P.M. – Warren Radbourne MIT – PR512 Drainage – discussed spot road improvements for PR512. Will recommend for the 2012 or 2013 budget, however will continue with maintenance to ensure road is passable. Will bring a proposal to Council for their input into what happens with the spot road improvements.

1:30 P.M. – Shawn Jacobucci - Krista P. Piche, Chapman Goddard Kagan attended the meeting to represent Mr. Jacobucci with respect to the road allowance at his property located at SW 30-18-1E. Council advised that they would discuss the concerns that Mr. Jacobucci had about access to his property via road allowance and would send a letter in the near future.

1:45 P.M. – Josef Kosinski – Drainage NE 25-20-2E – requested Council to have the water stopped at Hwy 7 do that his land doesn’t get flooded.

2:00 P.M. – Fred Paulson – Interlake Weed Control – presented Council with information regarding the following:  Brush Spraying Program  Thistle Spraying Program  Cattail Spraying Program  Red Bartsia Spraying Program  2011 Noxious Weed Program  2011 Weed Spraying Budget

2:15 P.M. – Inwood Hall Board – Joyce Chitz – letter of support/resolution – advised Council that the Inwood Hall Board is applying for a Hometown Grant for various interior renovations and exterior doors. They are requesting a letter of support and a $250.00 contribution.

RECEPTION OF PETITIONS Nil BUSINESS ARISING FROM DELEGATIONS Ann Kishka, Evergreen Basic Needs – deferred to 2011 budget

Warren Radbourne MIT – PR512 Drainage – received as information

Shawn Jacobucci – referred to municipal lawyer.

Josef Kosinski – Drainage NE 25-20-2E – deferred to Drainage Committee for review in the spring.

Fred Paulson – Interlake Weed Control – deferred to 2011 budget

Inwood Hall Board – Joyce Chitz – Resolution #60/11

60/11 THAT Council support in principal the application submitted by Inwood Hall Board to a Pfrimmer Hometown Grant offered through Manitoba Agriculture, Food and Rural Initiatives. Evanchyshin Carried(5-0)

NEW BUSINESS a) Manitoba Agriculture, Food and Rural Initiatives - Hometown Grants – Received as information

b) Municipal Visa Card request

56/11 RESOLVED THAT Council authorize the CAO to apply for a Royal Bank Classic Visa. Pfrimmer Evanchyshin AND FURTHER BE IT RESOLVED THAT conditions of the use of the Visa Card be included in the Purchasing Policy of the RM of Armstrong. Carried(5-0)

c) Job Descriptions: CAO - JD-601 Assistant CAO - JD-602 Custodial Contract Employee - JD-603 Gravel Checker - Seasonal - JD 604 Casual Public Works Labourer - JD-605 Public Works Foreman - JD-606

57/11 RESOLVED THAT Council approve the following Job Descriptions: Woychyshyn  JD-601 – Chief Administrative Officer (CAO) Pfrimmer  JD-602 – Assistant Chief Administrative Officer (ACAO)  JD-603 – Custodial Contract Employee  JD-604 – Gravel Checker  JD-605 – Casual Public Works Labourer  JD-606 - Public Works Foreman Carried(4-1)

d) AMM - Municipal Officials Seminar - April 13 & 14, 2011

58/11 RESOLVED THAT Reeve Wasylowski and the CAO be authorized to attend the 2011 Lavallee Municipal Officials Seminar and MTCML Trade Show being held in Brandon on April Evanchyshin 13th and 14th, 2011. Carried(5-0)

d) Joint Drainage Meeting - RM of Gimli – Scheduled for March 16th, 2011 at 6:30 p.m. and to include the following topics:  East of Fraserwood  Willow Creek  NE 4-18-3E – pipe removal  Fish Lake  Meleb Drain  Silver - status

f) John Deere Repair

59/11 RESOLVED THAT Council authorize the repairs to the 2555 John Deere Tractor Pfrimmer exclusive of the housing to a maximum of $1211.86 plus taxes; Woychyshyn AND FURTHER BE IT RESOLVED THAT if required the housing be repaired at a cost of $2217.49 plus labour and taxes. Carried(5-0)

g) Complaint Form – revised to a Request Form. Form to be available on website for use of residents.

h) Public Works Truck – deferred to April meeting.

CORRESPONDENCE The following correspondence was presented to Council:

From Subject Disposition 1. Town of Arborg Lagoon Agreement Renewal Res. 61/11

2. Emergency Measures Organ. DFA Claim #2 Received as information 3. Manitoba Assessment 2012 Board of Revision Res. 62/11

4. Manitoba Infrastructure & 50/50 Grant Received as Trans. information

5. Ralph Eichler, MLA Lakeside Acknowledgement - request for funding Received as -Community diking information

6. Canadian Fallen Heroes Request for funding Received as Foundation information

7. Interlake Weed Control 2011 Budget Res. 63/11 District

8. RM of Coldwell Hatchery Drain Res. 64/11

9. Interlake Tourism Membership & AGM Res. 65/11 Association

10. Dennis Martin SE 28-21-1E - Culvert Referred to Drainage Committee 11. Blahey Bros Construction Road Grading & Snowplowing Agreement Referred to Roads Committee 12. Ron Trakalo Trakalo Road - naming Received as information 13. Manitoba Good Roads Annual Banquet and Awards Presentation Received as Assoc. information

14. EICD Willow Creek Watershed Received as information 15. Multi-Material Stewardship Municipal Funding Agreement Res. 66/11

16. Leroy Loewen Request for Landfill/gravel Res. 67/11

61/11 RESOLVED THAT the RM of Armstrong agree to pay the Town of Arborg the Woychyshyn amount of $3,448.90 for the use of the Arborg Lagoon in 2011. Lavallee AND FURTHER BE IT RESOLVED THAT the RM of Armstrong include the Town of Arborg in the negotiations for the Waste Management Sewage Hauling Agreements for the years 2012 to 2016 with the municipalities of RM of Coldwell RM of Gimli Town of Teulon Carried(5-0)

62/11 RESOLVED THAT the 2012 Board of Revision for the RM of Armstrong be set at Evanchyshin Wednesday, October 19th, 2011 at 10:00 a.m. Woychyshyn AND FURTHER BE IT RESOLVED THAT Carol Oppermann, CAO be appointed Secretary for the 2012 Board of Revision. Carried(5-0)

63/11 RESOLVED THAT Council authorize payment of the 2011 annual levy to the Pfrimmer Interlake Weed Control District as follows: Evanchyshin April 30, 2011 - $2,675.00 August 31, 2011 - $2,675.00 Total $5,350.00 6 Regular Council Meeting March 8, 2011 Carried(5-0) CORRESPONDENCE – continued

64/11 RESOLVED THAT the RM of Armstrong contribute $12,000.00 to the RM of Coldwell Lavallee towards the costs to improve culverts and drainage on Hatchery Drain from Goulet Pfrimmer Lake going west for approximately 2.5 km.

Carried(5-0)

65/11 RESOLVED THAT the RM of Armstrong renew their membership in the Interlake Pfrimmer Tourism Association at a cost of $575.70. Woychyshyn AND FURTHER BE IT RESOLVED THAT Councillor Lavallee be authorized to attend the Annual General Meeting on March 24th, 2011.

Carried(5-0)

66/11 RESOLVED THAT Council approve the Municipal Funding Agreement between the Lavallee Multi-Material Stewardship Manitoba Inc. and the RM of Armstrong; Pfrimmer AND FURTHER BE IT RESOLVED THAT the Reeve and Chief Administrative Officer be authorized to sign the agreement on behalf of the municipality. Carried(5-0)

67/11 RESOLVED THAT Council authorize Leroy Loewen to extract 200 cubic yards of Woychyshyn gravel from the Ridge (Rembrandt) Gravel Pit. Pfrimmer Carried(5-0)

NOTICE OF MOTION

Resolution 272/10 – did not proceed with rescinding of motion

COMMITTEE REPORTS

a. Roads –  the CAO advised Council that the municipal act does not regulate tendering of works and the municipality does not have a by-law or policy addressing tendering.  Roads Committee meeting scheduled for Wednesday, March 30th, 2011 at 7:00 p.m.

b. Drainage – LiDAR presentation – RM of Bifrost –  Reeve Wasylowski gave an update on LiDAR. Council is encouraged to attend the EICD meetings where further presentations will be given on the mapping application on March 14th and 23rd.  Flood Protection to be discussed at Drainage Committee meeting of March 15th.

c. Protective –  Protective Services Committee – Minutes – February 15, 2011 – Councillor Woychyshyn reviewed the minutes.

7 Regular Council Meeting March 8, 2011 d. Waste Management – Councillor Lavallee requested that Council contribute some funds towards the cost of fuel as Dwayne Cheadle uses his vehicle for shelter at the Inwood Transfer Station.

68/11 RESOLVED THAT Council authorize payment of $200.00 contribution towards fuel Lavallee for use of Dwayne Cheadle’s vehicle as shelter at the Inwood Transfer Station. Pfrimmer Carried(5-0)

e. Other Committees -  Councillor Pfrimmer reported on a meeting of the Western Interlake Water Management Association – an emergency flood line to be set up in Arborg.  Councillor Lavallee reported on a meeting of the South Interlake Emergency Measures Board on March 1, 2011. Discussed preparedness for spring flooding. The Emergency Plan has been completed and submitted to Manitoba Emergency Measures Organization for approval. Reviewed applications for the coordinator position.  Councillor Lavallee reported on a meeting of the Western Interlake Water Management Association – Water Stewardship Report – changes coming to minor works licenses for culverts and existing profile clean-outs.  Councillor Lavallee reported on a seminar she attended with Councillor Woychyshyn and on Disaster Financial Assistance on March 3, 2011. Councillor Woychyshyn advised Council that sites have to be numbered, pictures taken and keep track of the project. A detailed copy of the report is on file in the municipal office.  Councillor Woychyshyn attended a meeting of the Interlake Development Corporation and they are looking for special projects. Discussed housing, lakeline railway updates and Economic Development.  Reeve Wasylowski - had a meeting regarding Willow Creek with the RM of Gimli and then Councillor Bjornason, MLA for Gimli. Met with Shoal Lakes Group and gave a report on where the municipalities are in their discussions.

IN CAMERA 69/11 RESOLVED THAT the Council meeting be closed to the public and that the matter Pfrimmer discussed be kept confidential until it is dealt with in open session. Evanchyshin Carried(5-0)

70/11 RESOLVED THAT the Council meeting be re-opened to the public. Evanchyshin Pfrimmer Carried(5-0)

71/11 ADJOURNMENT Pfrimmer Evanchyshin RESOLVED that the meeting be adjourned to meet again on April 12, 2011. . Carried(5-0)

The meeting adjourned at 3:55 P.M.

______Garry Wasylowski, Reeve

______Carol Oppermann, CAO