HSP05 Accident Reporting

MRF Name / Logo

HSP05 – Accident reporting

1 Purpose

Where injury, damage or occurrence of an incident that could have resulted in injury or damage measures must be taken to prevent as far as is reasonably possible a reoccurence.

2 Definition

An “Accident” is an unplanned occurrence that may or potentially could have resulted in injury or material damage.

3 Responsibility

It is the responsibility of the departmental manages to ensure that all accidents within their department are reported and as appropriate investigated.

4 Scope

All accidents are to be reported including:

 All first aid incidents how ever trivial.  All incidents resulting in damage.  All incidents where serious injury or damage could have occurred.  All incidents that occur on visits to construction sites.  All road accidents whilst driving on company business.

Where an accident results in an injurred employee from carrying out their normal work for more than 3 days (including days that would normally not be worked) action is to be taken under the Reporting of Injuries Diseases and Dangerous Occurrences Regulations. (See section 7.0).

5 Reporting of First Aid incidents

All incidents where first aid is given must be recorded in the Accident Book (HSE BI 510) and the report is to be signed by the patient and the first aider.

The report is to be numbered on the top tab and on the form. When the form is completed it is to be removed from the book to be kept in the Accident Log that is held in a secure file by the Personnel Officer / HandS Representative.

6 Reporting of serious, damage only incidents and near miss accidents

Where there is a serious injury or damage accident or an incident that could have resulted in a serious injury or damage, the accident has to be investigated and as a result of the investigation measures taken to reduce the risk of reoccurrence. An Accident Report is to be raised and sent to the Personnel Officer / HandS Rep for consideration of preventitive and corrective action.

On receipt of an Accident Report, the responsible Manager / Director is to consider actions to be taken as a result of the report including professional Health & Safety consultation.

On completion of all actions all associated re[orts and ducument are to be filed in the Accident Log.

7 RIDDOR reporting

7.1 Reportable incidents

A reportable incident is defined in the RIDDOR Regulations but can be generally defined as: a) A fatal accident. b) A serious injury accident e.g. fracture of limb or skull or amputation. c) Electric shock resulting in tissue destruction. d) Any injury resulting in the loss of 3 or more working days. e) An occupational disease e.g. occupational asthma. HSP05 Accident Reporting MRF Name / Logo f) A dangerous occurrence that could have resulted in one of the above.

7.2 Reporting procedure

Any of the above occurrences are to be reported to the Personnel Officer who is to contact the Health & Safety Executive’s Incident Contact Centre immediately:

 Telephone.0845 300 9923  Fax 0845 300 9924  Email: [email protected]

Details are to be entered in the Incident Report Book F2509 or on the form that will be sent by the HSE.

Within 7 days a Report Form F2508 is to be posted to:

Health & Safety Executive Incident Contact Centre Caerphilly Business Park Caerphilly CF83 3GG

HSP05 Accident Reporting Issue 2 MRF Name / Logo

Appendix 1 - Accident report

No______

Associated First Aid Accident Report: Date: Description of Accident:

Location of Accident: Date of Accident: Resultant Injuries:

Resultant Damage:

Potential Injury/Damage

Cause and Contributory Factors:

Report Raised by: Signature:

Action Report Raised: Person Responsible for Actions: Y/N

HSP05 Accident Reporting Issue 3 MRF Name / Logo

Appendix 2 - Action report

Action Report No______

Accident Report No: First Aid Incident Report No: Date Initiated: Initiated By: Initial Action Taken to Limit Further Injury/Damage or Reoccurrence:

Date Action Taken______

Further Action(s) required: Target Date: Date Complete:

Date all Action Completed: Signature of Regional Manager/Director:

HSP05 Accident Reporting Issue 4