Melrose High School Bandaiders, Inc. Board Meeting Minutes Band Room Wednesday, June 10, 2015

In attendance: J Wiesen, B Corvene, N Ingram, M Repucci, T Rubbins, R Hecht, K Peterson, D Heislein, K Russett, L Bulman, C Melville, C O’Brien, A Ross Shu, L Foulser, J Zimmerman, S Brown- Zimmerman, P Broderick P, T Broderick, G Rowe

Call to Order: 7:10 pm Routine Business Recording Secretary’s Report –Apr 29, 2015 Minutes – Reviewed and approved. Treasurer’s Report – status quo, still some items to finalize by August. Requested grant reimbursement for POPS concert. In August will need new co-presidents to go to the bank to change signatures on account. Band Director’s Report – POPS was great, May was busy. Currently doing seating auditions and gearing up for Marching band. Starting move to middle school, it will be easier to get on and off the field, easier for MS student to get to band class, symphony orchestra will still run. School is addressing scheduling issues with students on an individual basis. New staff for next year which may have budget implications. -Sam and Julie retired, Roger B-new pit instructor will cost more but is worth the expertise he will bring to the band. Andrea Hogan-instructor, Ed Devlin-drill writer. Rich is not coming back, Lenny offered position in NY, so Luke Miller will be the new asst coach for marching band. Kendra not coming back, LeAnn Hogan (learning choreography), will need 1 additional person. Josh-percussion. Winter guard-not sure how it will run. Washington DC trip- sent in application to participate, odds are good that we will be selected as we were nominated by Representative Clark. This will be the band trip for next year, we should know soon. Corresponding Secretary’s Report – will remove seniors and add new students into the email distribution list this summer. Publicity Report – no new items. Liberty Bell fundraiser next Wednesday. Will ask to have this go out on the MHS PTO email distribution and put in the morning school announcements. Uniform Committee Report-No updates. Consider moisture absorbing packets in hat boxes Old Business Banquet Recap – group would consider returning next year at this venue, we came in under budget, next year need more beverages on table (assortment) and more desserts. POPS concert recap- no complaints voiced re: the $10 ticket price. Bake sale was good-adequate amount of desserts. Jane has the poster for the kiosk for next year. Just will need to change the date. Will need to explore the calendar dates for POPS next year if we go to DC. Memorial Day Parade and BBQ Recap Parade went well, BBQ went well, space was good, plenty of food New Business Several thank you cards from seniors were shared with the group. Need photographer and web master for next year-can be a shared role Fundraising Schedule 2015-16 Sunday after band camp is the car wash 8/30/15. Nancy will reserve the school lot for the car wash. Band book ads-lot of work for little return. Small sales last year-will not do this fundraiser. No Fruit or cookie sale Yankee Candle-did not do this last year. This should run Sept/Oct-contact Martina T for details Poinsettia sale in November Tree Sale in December No spring plant sale Ice cream Social- Sept 16th Saugus Parade-Sept 13th Victorian Fair was good publicity but conflicts with Parade on the the 13th. Scholarship Budget Class of 2016 currently have 13 rising seniors, average per student over the years suggests that we should budget $7500 for next year. This year we increased the budget to $8000 given the number of seniors. Lesson reimbursement-will send out reminder this week, signed forms to Matt by June 19th. NESBA Competition Joel Z will organize, Sept 26th. This is the first major NESBA competition of the season.

Meeting adjourned at 8:50pm