System References

Reports

Overview

System References

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Subledger Accounting Reports Overview Subledger Accounting provides the following reports: • Journal Entries Report • Account Analysis Report • Third Party Balances Report • Period Close Exceptions Report • Open Account Balances Listing BI Publisher (formerly known as XML Publisher) is a template-based publishing tool that is delivered with the Oracle E-Business suite that enables users to rapidly develop and maintain custom report formats. You can design and control how the reports are presented by using report templates. When generating a report, BI Publisher merges report template files with report data to create documents that support numerous formatting options, including colors, images, font styles, and headers and footers. System administrators can define new concurrent programs using any subset of the parameters. Users can create new BI Publisher templates using any subset of the data elements. The parameters in some of the following reports are categorized as follows:

Copyright © Oracle, 2004. All rights reserved. Reports 0bb2bdbebb7e0dc03c22fa560aae0877.doc Effective mm/dd/yy Page 5 of 32 Rev 1 Selection parameters: filter the information retrieved by the report Custom parameters: used to pass information to the template, such as boilerplate text or formatting options.

Custom Parameters Each report has five custom parameters which can be enabled via the Concurrent Program window using the Application Developer responsibility. Navigation Path Concurrent > Program These parameters enable you to pass custom information to be included in the report. The information can be entered by the user if you make the parameter enterable or via SQL statement if you keep the parameter hidden and define an appropriate statement.

Journal Entries Report Navigation paths for generating reports: Payables: Other > Requests > Run Receivables: (M) View > Requests (B) Submit a New Request

Journal Entries Report Parameters Important: Only selected report parameters are shown for each of the reports in this lesson. The report parameters may differ according to the product you are using. Please refer to the Subledger Accounting Implementation Guide and product user guides for a complete description.

Third Party Balances Report This report retrieves the following information: • Third party balances for third party control accounts • Subledger journal entry lines that add up to the total period activity for each control account, third party, and third party site • Third party and third party site information • User transaction identifiers for the associated event

Subledger Period Close Exceptions Report This report is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or untransferred journal entries. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: • For the application associated with the responsibility • For all applications that use Subledger Accounting if the report is run from a General Ledger responsibility

Open Account Balances Listing Overview You can create your own layout and publish your reports using Oracle BI Publisher. Create open account balance definitions in the Create Open Account Balances Listing Definition page. Optionally, to update Open Account Balances Listing processing options, navigate to the Update Open Account Balances Listing Processing Options page by clicking Processing Options in the Open Account Balances Listing Definition Search page. Create subledger journal entries and transfer them to General Ledger. Submit the Open Account Balances Listing. Subledger Accounting seeds the following templates for the display options of the report: • Group by Account, Applied Transaction Detail - This template groups the output by General Ledger account. For each account, the report shows the General Ledger balance and the transactions (grouped by third party) that contribute to the balance of that account. • Group by Account, Summarized - This template groups and summarizes the output by General Ledger account. • Group by Third Party, Applied Transaction Detail - This template groups output by third party. For each third party, the report displays the General Ledger accounts and transactions with outstanding balances. • Group by Third Party, Summarized

Copyright © Oracle, 2004. All rights reserved. Reports 0bb2bdbebb7e0dc03c22fa560aae0877.doc Effective mm/dd/yy Page 23 of 32 Rev 1 - This template groups the output by third party with one row summarizing each account. No transactions are displayed. For each third party, one row is displayed for every General Ledger account having an outstanding balance.

Open Account Balances Listing Overview The business flow feature is used to link transactions which is why the Open Account Balances Listing Data Manager is required to build these linkages in advance of running the report.

Creating and Updating Open Account Balances Listing Definitions You can define as many definitions as necessary. Prerequisites • Define a ledger. • Create journal entries and transfer to General Ledger using the Create Accounting program. 1. Define the accounts to be tracked in the Open Account Balances Listing in the Create Open Account Balances Listing Definition page. 2. Define the report definitions either by account combination or by account segments. 3. Associate each definition with a single ledger, which indicates the chart of accounts. The chart of accounts sets the context for the following information in the definition details region: - General Ledger accounts - General Ledger account segments 4. Define as many definitions as necessary. If defining a report definition by segment, indicate a single segment value, a range of segment values, or a combination of individual

Copyright © Oracle, 2004. All rights reserved. Reports 0bb2bdbebb7e0dc03c22fa560aae0877.doc Effective mm/dd/yy Page 26 of 32 Rev 1 values and ranges for different account segments. If defining a report by account combination, include one or more entire General Ledger accounts.

Open Account Balances Listing This report displays the actual accounted balance and does not include encumbrance or budgetary accounts in General Ledger. You can view the report in detail or summary mode. This report displays information that originates from subledger journal entries only. Journal entries created manually in General Ledger or anywhere outside of Subledger Accounting are not included. Only transactions with nonzero outstanding balances are displayed.

Refer to Practice - Generating the Journal Entries Report for Payables [LAB3F1EY] Refer to Practice - Generating the Journal Entries Report for Receivables [LAB410CY]