SVTC-LHRC Minutes s1

Draft Southside Virginia Training Center-Local Human Rights Committee Minutes December 8, 2010 – 1:00 P.M. Building 1, Conference Room B

Attendance: Bobby Tuck, Reuel “Jean” Grim, Eddie Martin, Carol Gittman Absent: Rosezelia Roy Ramakrishnan Shenoy, James Pulliam, Bobby Tuck

Others: Beverly Garnes, Human Rights Advocate, Margaret Miller, SVTC Facility Liaison, Kathryn Rovinski, Director of Nursing, Scott Taylor, Psychologist Clinician, Lucy Coleman, Abuse Investigator, Christina Vernon, Risk Manager, George Pratsinak, Psychology Director, Amy Poe- Phillips, Psychology Clinician, Zachary Devore, VOPA Representative, Dr. Elizabeth Nance, Dental Director, HDMC

TOPIC/AGENDA DISCUSSION/MOTIONS RECOMMENDATION/ACTION FOLLOW-UP Call to Order: The meeting of the Local Human Rights Committee was called to order by Jean Grim, Chairperson at 1:00 p.m.

Minutes: A motion was made and properly seconded to approve the November 10, 2010 minutes. The motion passed.

Public Comments: Jean Grim announced the public comment period and invited individuals to come forward to address the committee.

“A motion was made and passed that the Local Human Rights Committee go into Closed Session pursuant to the Virginia Code 2.2-3711 -A.15 for the protection of the privacy of individuals and their records in personal matters not related to public business”.

Neuroleptic Drug The sub-committee reviewed 14 cases presented for neuroleptic Programs: review, no issues were identified. . 148 protective restraint cases were presented and reviewed by the sub-committee. Restrictive Programs: One Restrictive Program which contained an individualized Behavior Treatment Plan (BTP) did summary of the Behavior Treatment Plan (BTP) and a not receive approval. Psychology description of the individual’s behavior/management procedures staff inferred they still had changes. and target behaviors was presented to the committee for review Plan was deferred until January 2011. by Dr. George Pratsinak and Amy Poe Phillips. Abuse Allegations: The Facility Director reported on six abuse allegations for

1 SVTC. The findings and disposition were discussed.

TOPIC/AGENDA DISCUSSION/MOTIONS RECOMMENDATION/ACTION FOLLOW-UP Formal/Informal None Complaints: Serious Incidents The committee received a report of four reportable incidents, 38 Unknown Injuries unknown injuries, one death for SVTC and one death for and Deaths: HDMC. Data for reportable incidents was reviewed and presented by Chris Vernon, Quality Risk Manager.

Peer on Peer: The committee received a report of three peer to peer incidents for SVTC.

Roll Call: Return to Open Session

Upon reconvening into open session, the Local Human Bobby Tuck - yes certified Rights Committee certified that only public business matters James Pulliam – yes certified lawfully exempted from statutory open meeting Jean Grim – yes certified requirements and only public business matters identified in Carol Gittman – yes certified the motion to convene the Closed Session were discussed in Ramakrishnan Shenoy - yes certified Closed Session. Eddie Martin – yes certified

Summary: The following reports were heard and action taken.

Neuroleptic Drug Programs – A motion was made and Programs submitted for review were properly seconded to approve the neuroleptic drug approved. programs reviewed. The motion was passed.

Protective Restraint Programs – A motion was made and Programs were approved. properly seconded to approve the protective restraint programs reviewed. The motion was passed.

Restrictive Programs: - A motion was made and properly Program deferred. seconded to defer the restrictive program until the January 2011 meeting. The motion was passed.

Abuse/Neglect Allegations, Unknown Injuries, Serious Reports accepted Incidents, Deaths and Peer on Peers for SVTC and HDMC- A motion was made and properly second to accept the reports presented by the Facility Director. Motion was

2 carried.

TOPIC/AGENDA DISCUSSION/MOTIONS RECOMMENDATION/ACTION FOLLOW-UP Old Business: Dr. Elizabeth Nance presented the modified Consent documents Additional suggested revisions were (forms) for HWDMC Instruction # 5421.1G – Use of Medical offered by committee for clarity of Immobilization Devices in the Treatment of Dental Patients the consent forms. which was requested at the November 10th meeting.

New Business: Received the December 2010 SVTC Seizure Clinic Conference Schedule. Received SVTC Discharge Report for FY 2010-2011

Policy Review 1) Resident Affairs – Personal: No. 6 – Admission of Persons A motion was made and properly with Intellectual Disabilities second to accept all policies with 2) Resident Affairs – Personal: No. 7 – Individual Protections review of recommended changes. 3) Resident Affairs – Personal: No. 13 – Personal Support Motion was carried. Team Process for Individual Support Plan Development 4) Committees: No. 18 – Risk Management Committee 5) Committees: No. 22 – Regional Admissions Committee

Facility Update: The Facility reported:

 Facility Christmas Gala – December 16, 2010: 6-8:00 p.m.  Cook Chill System replaced  Director of Environment Affairs passed. Advocate’s Update: . The advocate announced the State Human Rights Committee (SHRC) will meet Friday, December 10, 2010 at the Piedmont Geriatric Center. Discussion will include the LHRC role and responsibilities process. Comments regarding the process will be addressed during the regular meeting. . Announced one advocate for Region 4 resigned and new advocate in Region 5 resigned. Position will be posted for Advocate to work half time at Eastern State and CSH. Adjournment: Having no further business to discuss, a motion was made and passed to adjourn. The next LHRC meeting will be held on Wednesday, January 12, 2011 in Building 1, Conference Room B.

3 Signature: SVTC-LHRC Chairperson: Date: SVTC-LHRC Secretary: Date: