Holton Le Clay Parish Council Full Meeting to Be Held on Monday 15Th September 2008 Council s1

HOLTON-LE-CLAY PARISH COUNCIL Village Hall, Pinfold Lane, Holton-le-Clay, GRIMSBY, Lincolnshire DN36 5DL Mrs B L Gash Clerk to the Council Telephone and Fax 01472 825467 E mail: [email protected] Website: http://parishes.lincolnshire.gov.uk/holtonleclay

FULL COUNCIL MEETING – MONDAY 19 TH NOVEMBER 2012

Members of the public are welcome to attend. Planning Applications can be viewed from 6.45 pm. There will be a 30 minute Public Forum between 7.05 pm and 7.35 pm when members of the public may ask questions or make short statements to the Council.

Signature…………………… Clerk to the Council Date………………….

AGENDA

12/329. CHAIRMAN’S OPENING REMARKS. TO ACCEPT THE RESIGNATION OF COUNCILLOR HILL. 12/330. APOLOGIES FOR ABSENCE AND REASONS GIVEN. 12/331. TO RECEIVE PECUNIARY INTERESTS. 12/332. NOTES OF THE LAST MEETING HELD ON MONDAY 15TH OCTOBER 2012 TO BE APPROVED AS MINUTES.

12/333. TO ADOPT THE RECOMMENDATIONS FROM THE MINUTES OFTHE JUNIOR PLAYING FIELD DATED MONDAY 8TH OCTOBER 2012.

12/334. TO ADOPT THE RECOMMENDATIONS FROM THE MINUTES OF THE CEMETERY AND PARISH GARDENS MEETING DATED MONDAY 8TH OCTOBER 2012.

12/335. TO ADJOURN THE MEETING FOR THE PUBLIC FORUM (Maximum 30 minutes)

12/336. TO RECEIVE REPORT FROM LINCOLNSHIRE POLICE.

12/337. PLANNING MATTERS EAST LINDSEY DISTRICT COUNCIL a. Planning Applications.

B. Planning Permissions and Refusals (for noting).

PLANNING APPLICATION NUMBER: N/085/01706/12 APPLICANT: Mrs R Graham PROPOSAL: Planning Permission – Rear extension and alterations to existing dwelling to provide a sun lounge. LOCATION: 122 LOUTH ROAD, HOLTON LE CLAY, GRIMSBY DN36 5AB DECISION BY EAST LINDSEY DISTRICT COUNCIL: FULL PLANNING PERMISSION

1 PLANNING APPLICATION NUMBER: N/085/01843/12 APPLICANT: Mr H & Mrs Robinson PROPOSAL: Planning Permission – Change of use of existing building and land previous used for motorcycle training to a wood storing facility with offices and mess facilities, to include the erection of a boundary wall and gates to a maximum height of 2.5 metres. LOCATION: LAND OFF CHEAPSIDE, HOTON-LE-CLAY DECISION BY EAST LINDSEY DISTRICT COUNCIL: FULL PLANNING PERMISSION

PLANNING APPLICATION NUMBER: N/085/01736/12 APPLICANT: Mr D Moss PROPOSAL: Planning Permission – Change of use of part of an existing garden area to provide a cattery and erection of 2 no. blocks of pens comprising of 12 no. pens in total, in accordance with amended plans received by the Local Planning Authority on 25th September 2012. LOCATION: 55 CHURCH LANE, HOLTON-LE-CLAY, GRIMSBY DN36 5AQ DECISION BY EAST LINDSEY DISTRICT COUNCIL: FULL PLANNING PERMISSION

c. Planning Correspondence. ELDC letter dated 8 October 2012 from Enforcement Department. LOCATION: CHEQUERED FLAG KARTING, CHEAPSIDE, HOLTON-LE-CLAY, GRIMSBY, DN37 0JE NATURE OF INVESTIGATION: 1. Erection of kennels. 2. Siting of a caravan and 3. Siting of a generator.

12/338. DONATION TOWARDS HOLTON NEWS AND CHRISTMAS LIGHTING OF £75.00 AS A 137 PAYMENT.

12/339. DONATION REQUEST BY EAST LINDSEY CITIZENS ADVICE BUREAU.

12/340. TO APPROVE THE QUOTES FOR THE URGENT REPAIR TO EQUIPMENT IN THE JUNIOR PLAYING FIELD.

12/341. TO DISCUSS MEDIA REPORT - THE FREE WOODLAND TRUST COMMUNITY TREES DELIVERED ON 6 NOVEMBER 2012 TO MR S HEWSON AT MILLENIUM FARM.

12/342. PROPOSED BY COUNCILLOR BLACKLOCK THAT THE PARISH COUNCIL INVEST IN THE ITEMS LISTED ON UNITEC ELECTRICAL CONTRACTORS LIMITED QUOTATION, TO IMPROVE SECURITY AND FORM LIGHTING TO EXTERIOR GATED AREA WHERE IT IS PITCH BLACK ON EXIT FROM THE SITE ON WINTER EVENINGS.

13/343. PROPOSED BY COUNCILLOR BLACKLOCK THAT THE PARISH COUNCIL TO ACCEPT DELIVERY OF THE PHASE 1 NEW VILLAGE HALL FOLDER, AS THE PUBLIC RECORD OF TENDERS, ACCEPTANCE, ORDERS, INVOICES AND PAYMENTS - THIS BEING OPEN FOR INSPECTION AT REASONABLE REQUEST BY ANY PARISHIONER OR PERSONS HAVING REASONABLE AND JUSTIFIED REASONS FOR SAME.

2 12/344. REPORT BY COUNCILLOR BLACKLOCK ON STRIMMERS – HAND VIBRATION TESTS.

12/345. TO WRITE OFF PARISH COUNCIL OWNED EQUIPMENT – LIST ATTACHED.

12/346. SUCCESSFUL IN A SECOND BUS SHELTER FUNDING – TO REVIEW THE CURRENT BUS SHELTER AND DISCUSS THE TYPE AND LOCATION FOR A SECOND SHELTER.

12/347. LETTER FROM CHARLES NEWBY – CHILDREN’S CENTRE LEADER TO REQUEST UNDERTAKING SOME WORK TO REDUCE THE LEVEL OF UNDERGROWTH NEAR CENTRE.

12/348. TO APPOINT A PARISH COUNCILLOR TO HLC (MERC), VILLAGE HALL COMMITTEE.

12/349. TO APPOINT A PARISH COUNCILLOR TO THE JOINT MANAGEMENT COMMITTEE.

12/350. APPROVAL FOR TWO MEMBERS TO BECOME AUTHORISED SIGNATORIES IN THE CURRENT MANDATE, FOR THE CURRENT/TREASURER ACCOUNT AND BURAL BOARD ACCOUNT, BE CHANGED IN ACCORDANCE WITH THE DETAILS AT SECTION 5 OF THE ROYAL BANK OF SCOTLAND FORM, TO ADD OR REMOVE AN AUTHORISED SIGNATORY.

12/351. TO AGREE TO LIST THE ELDC CONSULTATIONS ON THE DRAFT CORE STRATEGY AND THE DRAFT HOUSING STRATEGY AS A DECEMBER AGENDA ITEM AND TO COMPLETE THE CONSULTATION QUESTIONNAIRES.

12/352. CONSULTATION – STRATEGIC HOUSING LAND AVAILABILITY ASSESSMENT -TO DISCUSS PUBLIC INVOLVEMENT AND QUESTIONNAIRES - ENDS 28TH FEBRUARY 2013.

12/353. NELC – CONSULTATION ON NEW LOCAL PLAN AND SHLAA BY 7TH DECEMBER 2012.

12/354. ELDC TREE PRESERVATION ORDER: 52A CHURCH LANE. OBJECTION OR COMMENTS BY 14TH DECEMBER 2012.

12/355. TO ADOPT THE SAFEGUARDING POLICY.

12/356. TO ADOPT THE MODEL STANDING ORDERS. 12/357. TO ADOPT THE RISK ASSESSMENT.

12/358. CLERKS REPORT ON MATTERS OUTSTANDING (Circulated with Agenda).

12/359. FINANCIAL MATTERS.

a. To consider accounts for payment. b. To receive a report from the RFO on the PC finances, Income and Expenditure. c. LALC email – Local Government Finance report due Jan 13 – Precept delay. d. New PAYE RTI email of 11 Nov and form for guidance – due from April 2013. e. Receipt of 2 x £5,000 for Option agreement Optimus and Heron Wind

12/360.HIGHWAY/STREET LIGHTS/WASTE.

3 12/361. CONTRACTS FOR APPROVAL AND UPDATE.Cemetery Maintenance contract. Pending. 12/362.CLERKS CORRESPONDENCE. To note general correspondence (future events, publications and letters are available for viewing).

12/363. TO RECEIVE REPORTS ON OUTSIDE MEETINGS a. Joint Management Committee Meeting – 16 October 2012. b. Wind Farm Public meeting at Tetney Village Hall – Saturday 27th October 2012. c. HLC Youth Club filming on 30th October 2012 with viewing on 7th November 2012 as part of the Police & Crime Commissioners Elections. Ex Chairman of Parish Council - Councillor Jim Clarke was interviewed as part of the programme. d. Children’s Services Partnership Meeting – 8th November 2012.

12/364. TO RECEIVE REPORTS FROM COMMITTEES. a. Eight Acres Playing Field. b. Junior Playing Field. c. Cemetery/Burial Matters and Parish Gardens. d. Emergency Planning and Planning and Development. e. Personnel and Finance. The committee to set meeting in December 2012 to discuss the Precept. f. Highways and Environment Wards – area of responsibility of highways, street lighting and roads – All members. g. Press/Media representative (including Holton News). ELDC Development consultation. Christmas waste collections and Spring green bin collection.

12/365. REPORTS FROM REPRESENTATIVES AND OUTSIDE BODIES:

a. To receive a report from the County Councillor. b. To receive a report from the two District Councillors. c. To receive reports from Council representatives on other outside bodies: a). Neighbourhood Development Plan Steering Group. b). Joint Management Committee. Held 16th October 2012. c). HLC (MERC). e). North Rural Neighbourhood Police Panel. f). Northern Area Committee. 28th November 2012. g). Children and Young People’s Charter – Councillor Reynolds. h). ELDC Parish Carers Champion – Clerk to the Council.

12/366. MATTERS ARISING. 12/367. DATE, TIME AND VENUE OF NEXT MEETINGS: 10th Dec 12 and 21st Jan 13.

12/368. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) act 1960 and by reason of the Confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting. a. Application to become a councillor. b. Staff contracts. c. Burial Board meeting.

12/358. CLERK REPORT ON MATTERS OUTSTANDING.

a. Future Agenda item – Projector and laptop for use in meetings. d. Parish Council Newsletter – to review at future meeting. c. Louth Road/A16 junction review. d. Notice Boards of Parish Council and Burial Board and Parking Notice disclaimer and limitations. e. Pending until relocation - Direct Debit enquiries. (The payroll and utility bills). f. Paths for Communities – P4C – Councillor Rowntree project Leader. g. Letter to Great Northern and East Lincolnshire Railway PLC re: the former railway land and unregistered land dated 27 September 2012 – no reply yet. h. New signs requested for ‘The Crescent’ x 2, Church Walk, Louth Road opposite Sil- ver Street and Carmen Crescent x 2 dated 25 September 2012.’ i. Enquiry into adding Carmen Crescent to the Worsley Close sign with list of streets.

12/362. CLERKS CORRESPONDENCE.

a. LCC letter dated 6 Nov 12 – Grit bin request accepted at Langton Road. b. ELDC Licensing correspondence by email 8 Nov. Re: Review of License - The Lounge, a hearing in January 2013. c. ELDC letter dated 10 Oct 12 – a reminder about completing an Emergency Plan and issue of sand bags – if required. d. ELDC New Release – Help shape 2013/14 District Council spending priorities. e. Hornsea Offshore Wind Farm – Project Two: 22.10.12. Consultation – no comments from Parish Council. f. Many residents collecting bus application renewal forms early - as requested by LCC. g. Children’s Centre – draft detailed Operational Improvement Plan. h. Children’s Centre – November 2012 timetable for events. i. Tudor Grounds Maintenance letter promoting business. J. Burdens Group Groundscare – Winter Service Promotion – mowers. k. Howarth Timber & Supplies letter of Nov 12 – sale leaflet. l. Gas smell in Electric and Gas building. New Regulator fitted on meter and cap on flue replaced m. BT letter advising the BT Business One Plan contract has ended dated 24.10.12. n. Complaint of a caravan tailgate over footpath in Holton Mount. o. Correspondence and visits by Dog Wardens and new stencils in place with ELDC logo. p. Local Government Boundary Commission letter of 7 Sept 12 – Electoral Review of East Lindsey – no comments from Parish Council by 15 October 2012. q. Letter to Tollbar Academy with thanks on the Lifestyle 2012 project. r. Letter to residents of 2, 4 and 6 Tetney Lane re: Overhanging trees in rear of Village Hall. s. Letter to Mr Vincent – land owner near RAF memorial re: Overhanging trees. t. letter to Ms B J Owen LCC re: the Tourist Attraction/Facility signing – Norburns Cof- fee shop. u. Thank you letter to Erica Gibson re: info on Library Services. v. letter to Ex Councillor Lyons on resignation.

5 w. Letter to MKM for services with move to Council Offices. y. Email from LCVS requesting update of contact details. z. East Lindsey Citizens Advice Bureau letter Nov 12 requesting a donation. aa. LCC Technical Services Partnership Acnowledged Norburns Coffee shop letter and forwarded a copy of the ‘Signposting for Tourist Attractions and Facilities’ Policy document.

Publications (Can be booked out of main office).

Email with details of the Joint Health and Wellbeing Strategy for Lincolnshire 2013 – 2018 publication. No hard copies are available, only online. Stray Dogs – Out of Hours poster on Notice Board Lincolnshire Rural & Community Touring – Diary of events Autumn 2012 to Spring 2013 Louth Rural – Neighbourhood Policing Team Area Update – October 2012. Furniture at Work November 2012 issue.

Events

ELDC – Police & Crime Commissioners Elections – Thursday 15 November 2012 with poster for Notice Boards.

Northern Area Committee meeting – 28th November 2012 HLC (MERC) AGM – Wednesday 28th November 2012.

Parish Council - Bulb planting

6 12/359a. AUTHORISATION OF CHEQUE PAYMENTS – NOVEMBER 2012 - DRAFT

Payer/Payee Details Income Expend

General Account Total £ Out of Committee

Burial Board – Signs Wall of Remembrance Application – Mrs Pauline 60.00 Express Hogg

General Account

Staff Salary Oct Salary (Month 8) £tbc

HRMC Tax £ and NI contributions Employee £ Employer £tbc £ (Month 8)

Mrs B L Gash Reimbursement of photocopying and stamps £tbc

Petty Cash - Float November Float – Month 8 £50.00

Councillor Rowntree Reimbursement for purchase of bulbs (£100) £tbc)

Veolia ES (UK) Ltd Amenity Grass Cutting W/E 12/10 & 26/10 £1,000.20

Veolia ES (UK) Ltd 8 Acres Playing Field Cut & Strim W/E 12/10 & £166.56 26/10

Veolia ES (UK) Ltd Junior Playing Field Cut & Strim W/E 12/10 & £52.80 26/10

C Wright Cemetery Caretaking and Maintenance £140.00

ICO Annual Data Protection register fee. £35.00

RBS Software Solutions Main (S) OMEGA – Accounts Software Maint £264.00

Unitec Electrical New Village Hall Order Number £624.00 Contractors Ltd HLC/P2a/0022/2012

J.Byatt Joinery Contractors Work on the new canopy approx £8,000 plus £9,100.00 Ltd extra work on the drains, camera, brick in windows

7 British Gas Electric Bill – Village Hall £120.74

Expenditure Total tbc

Income Total Option Agreement with Heron and Optimus Wind £10,000.00 Wilkin Chapman Grange - 2 x £5,000.00

East Lindsey District Council towards the £700.00 counters in meeting room (not yet received)

Expenditure due Hedley’s Solicitors fee – lease £550 approx Wilson Plant Services (WPS) – 8 Acres contract £1,320.00

BURIAL BOARD Wall of Remembrance plague and fix £46.80 Expenditure

Income