SHALLOTTE BOARD OF ALDERMEN MEETING JANUARY 11, 2011

PRE-AGENDA 5:15 P.M.

The Shallotte Board of Aldermen met for a pre-agenda and regular meeting on January 11, 2011 beginning at 5:15 p.m. in the meeting chambers located at 110 Cheers Street with Mayor Pro- tempore Alan Lewis presiding.

Aldermen present: Walt Eccard, Michael Pease and Jimmy Bellamy

Aldermen absent: Larry Harrelson

Staff present: Sandy Strickland, Albert Hughes, Attorney Laura Thompson, Allen Serkin, Rodney Gause and Paul Dunwell

Staff absent: Mimi Gaither

I. CALL TO ORDER

Mayor Pro-tempore Lewis called the meeting to order. A motion was made by Walt Eccard seconded by Jimmy Bellamy to open the meeting. Motion carried 4 yes 0 no.

II. INVOCATION & PLEDGE

Albert Hughes gave the Invocation followed by the Board and audience reciting the Pledge of Allegiance.

III. SCHEDULE VISION PLAN WORKSHOP

It was the consensus of the Board to coincide the Vision Plan Workshop with our annual Board retreat. The Town Clerk will e-mail everyone with several optional dates to hold the retreat to get this scheduled.

IV. DEPARTMENT REPORTS

a. Police Department – The Board congratulated Patrolman Chip McKeithan for being named “Officer of the Year”. Chief Gause also mentioned the County is looking into the new VIPER radio system; he will keep the board informed of any news regarding this change. b. Fire Department c. Planning Department d. Public Works e. Administration

V. REGULAR AGENDA QUESTIONS/DISCUSSION (recess @ 5:50 p.m.)

Alderman Eccard requested that the Downtown Shallotte Committee appointments be postponed until the February meeting.

VI. RE-CONVENE for REGULAR MEETING – 6:00 P.M.

REGULAR MEETING 6:00 P.M.

I. AGENDA AMENDMENTS & APPROVAL OF AGENDA

Appearance Committee Chairman Sara McCullough was in attendance to present certificates of appreciation to several citizens thanking them for their time and contributions made to the Appearance Committee throughout the years. Special plaques were awarded to Glenda Milliken for her assistance with all the flowers purchased from her nursery; Phyllis Kuhneman for donating Christmas Bows and Coastal Garden Club for their outstanding assistance with the Committee since its existence.

Alderman Eccard informed Ms. McCullough the Town of Shallotte wanted to recognize the many years of service and dedication to the Downtown Shallotte Committee and will be planting a tree in her honor. A plaque will be placed at the base of the tree in addition, thanking Ms. McCullough for all her hard work in the Town of Shallotte.

II. PUBLIC HEARING I

a. A motion was made by Jimmy Bellamy seconded by Mike Pease to open Public Hearing I. Motion carried 3 yes 0 no.

b. AMENDMENT TO THE 2007 TOWN OF SHALLOTTE CAMA LAND USE PLAN. The Board of Aldermen will consider adoption of an amendment to the 2007 Town of Shallotte Coastal Area Management Act (CAMA) Core Land Use Plan. The proposed amendment includes text updates to the Future Land Use section (Parts 3-4 of Section 6E; pages 136-141) and major revisions to the Future Land Use map (Map 19; page 134). The Town of Shallotte Planning Board recommended approval of the proposed amendment on November 9, 2010. Following the public hearing, the Board of Aldermen will consider adoption of the Land Use Plan amendment. If adopted, the amendment will be submitted to the NC Coastal Resources Commission for certification. Written objections, comments or statements of support shall be submitted to the NC Division of Coastal Management District Planner, Michael Christenbury, 127 Cardinal Drive Extension, Wilmington, NC 28405. Written comments must be received by Thursday, February 3, 2011. Copies of the proposed amendment, including the proposed Future Land Use map, are available for review by the public and for 24- hour check-out at the Town of Shallotte Administration Building at 106 Cheers Street during normal business hours. Copies are also available for download on the Town of Shallotte website, www.townofshallotte.org. The public is encouraged to review the Land Use Plan amendment and provide comments. No comments were made at this time.

c. A motion was made by Mike Pease seconded by Jimmy Bellamy to close public hearing I. Motion carried 3 yes 0 no.

d. A motion was made by Jimmy Bellamy seconded by Mike Pease to approve Resolution No. 11-01 authorizing an amendment to the CAMA Land Use Plan. Motion carried 3 yes 0 no.

III. PUBLIC HEARING II

a. A motion was made by Mike Pease seconded by Jimmy Bellamy to open public hearing II. Motion carried 3 yes 0 no.

b. TERMINATION OF PARTF GRANT. The Board of Aldermen will solicit public comments concerning the termination of a Parks and Recreation Trust Fund in the amount of $407,133.00 for the Wildwood Park project (PARTF Project No. 2009-607; Contract No. 002645). The park site is no longer available and a suitable alternate site cannot be found. The Board of Aldermen seeks public comment before adoption of a formal resolution to terminate the grant. A copy of the grant agreement and draft resolution are available for review at the Town of Shallotte Administration Building. No comments were made at this time.

c. A motion was made by Jimmy Bellamy seconded by Mike Pease to close public hearing II. Motion carried 3 yes 0 no. d. A motion was made by Mike Pease seconded by Jimmy Bellamy to approve Resolution 11-02 authorizing the Town of Shallotte to request termination/withdrawal of a North Carolina parks and recreation trust fund grant. Motion carried 3 yes 0 no.

IV. PUBLIC HEARING III

a. A motion was made by Jimmy Bellamy seconded by Mike Pease to open public hearing III. Motion carried 3 yes 0 no.

b. UNIFIED DEVELOPMENT ORDINANCE TEXT AMENDMENT. The Board of Aldermen will consider a request by Barrett McMullan of McMullan Properties to amend to the Town of Shallotte Unified Development Ordinance (UDO) to reduce the minimum lot width in the Commercial Waterfront (CW) zoning district. The current minimum lot width is 100 feet. The applicant has requested a minimum lot width of 75 feet. On December 14, 2010, the Town of Shallotte Planning Board recommended reducing the minimum lot width to 80 feet. No comments were made at this time.

c. A motion was made by Jimmy Bellamy seconded by Mike Pease to close public hearing III. Motion carried 3 yes 0 no.

d. A motion was made by Mike Pease seconded by Jimmy Bellamy to approve Ordinance No. 11-01 amending the minimum lot width in the commercial waterfront zoning district in the Town of Shallotte Unified Development Ordinance by reducing the minimum lot width in the Commercial Waterfront zoning to 80 feet. Motion carried 3 yes 0 no.

V. PUBLIC COMMENTS

Mr. Clifford Massey, resident in Sanders Court, expressed concern about the First Tee of Brunswick County requesting easements in order to tie onto the Town’s sewer system. He stated their development has covenants in place and this would be in total violation of those rules. He feels First Tee needs to have another entrance; they have ingress but no egress. The Board thanked Mr. Massey for his comments.

VI. CONSENT AGENDA

A motion was made by Jimmy Bellamy seconded by Mike Pease to approve the following consent agenda items:

 December 7, 2010 minutes.  Officially appoint Debra White and Andy Thompson as Zoning Officials.  Instruct Clerk/Attorney to certify annexation petition by Rick James Benton (Blacks Tire) and set public hearing for February 1, 2011. Motion carried 3 yes 0 no.

VII. DISCUSSION ITEMS

1. The First Tee of Brunswick County – Seeking permission to use utilities right-of-way from 711 Jura Court to 713 Jura Court as well as connecting to the Town sewer line which terminates in the driveway at 713 Jura Court. Mr. Jim Braddock was present to discuss the First Tee of Brunswick County and their request as stated above. Mr. Braddock stated the organization realized they would be charged double fees for this service if approved and it would be their responsibility to seek easements, etc. from property owners. He stated no survey work has been performed as of yet, but that is their intent soon. Mr. Massey spoke up and stated this is going again all of the covenants in his development. Mayor Pro-Tempore Alan Lewis said the covenants have nothing to do with the Town. Mr. Massey asked how was this going to affect his property, the Board stated this would be a private line owned and maintained by The First Tee of Brunswick County. A motion was made by Mike Pease seconded by Jimmy Bellamy to approve the request from The First Tee of Brunswick County to use the utilities right-of-way from 711 Jura Court to 713 Jura Court and to connect to the Towns sewer line which currently terminates in the driveway at 713 Jura Court. Motion carried 3 yes 0 no. The development approval falls within Brunswick County’s jurisdiction.

2. Board Appointments – Alderman Eccard had requested earlier the Downtown Shallotte Committee appointments be deferred until the February meeting. Planning Board Chairman Dennis Winters stated the Planning Board was in the same position and would not be able to make any recommendations until the February meeting. A motion was made by Mike Pease seconded by Jimmy Bellamy to move Planning Board Alternate Member #1, Ted Narazinski to Post #1, which will replace Ray Lyles. It was also included in the motion that Planner Allen Serkin draft an ordinance that would eliminate the two (2) alternate positions on the Planning Board. Motion carried 3 yes 0 no.

VIII. ADJOURN

A motion was made by Mike Pease seconded by Jimmy Bellamy to adjourn the meeting at 7:00 p.m. Motion carried 3 yes 0 no. Respectfully submitted,

______Town Clerk Date