Sasd Executive Board Meeting Minutes

SASD EXECUTIVE BOARD MEETING MINUTES

Sioux Falls Convention Center

Wednesday, August 9, 2017

President Gottlob called the meeting to order at 4:33pm

Executive Board Members Present: Joan Frevik, Trista Hedderman, Kevin Nelson, Lory DuFrain, Wendy Otheim, Tim Graf, Kym Johnston, Jerry Rasmussen

Staff Present: Executive Director Rob Monson, Adm. Asst. Kara Brandlee

Executive Board Members Absent: Jack Broome, Melody Schopp, Jill Thorngren, Brad Seamer, Joel Jorgenson, Anna Schwan, Pat Hubert

QUORUM ESTABLISHED

Motion: Agenda: Rasmussen moved, seconded by Hedderman approve the agenda [Carried Unanimously]

Motion: Minutes: DuFrain moved, seconded by Johnston to approve the April 21, 2017 minute (Conference Call). [Carried Unanimously]

Financial Report: Executive Director Monson reported that SASD is in solid shape and ended the fiscal year with a net income of $26,972.24. SASD made a profit of $7,129.00 from the “Wild West’ Leadership Conference which was held this past June.

Motion: Financial Reports: Nelson moved, seconded by Otheim to accept the April, May June and July 2017 SASD financial Reports. [Carried Unanimously].

Audit Report: Executive Director Monson reported on the SASD audit which was held this past July. He stated that the committee was impressed with the continued accuracy of SASD’s records. Kara reported that the only suggestion made by the audit committee was to see if the SASD loan program could be put on Quikbooks. Kara followed through with the suggestion and now has the loan program entered into the Quikbooks software.

Motion: Audit Report: Rasmussen moved, seconded by Hedderman to approve the SASD audit report. [carried unanimously] Conflict of Interest: Executive Director Monson reported that he is going to work with attorney Scott Swier on the wording and to get a conflict of interest statement in place to put into the SASD Policy Handbook.

COMMUNICATIONS

Recognition of Outgoing Board Members: Executive Director Monson presented outgoing board members: Jerry Rasmussen, Tim Graf, Lory DuFrain, Pat Hubert and Anna Schwan with granite paperweights and thanked them for their service to SASD.

President Gottlob officially passed the gavel to the 2017-2018 SASD President, Joan Frevik

Adjourned: Gottlob moved, seconded by DuFrain to adjourn the meeting at 5:02pm. [carried unanimously].

INCOMING BOARD MEETING

President Frevik called to order the meeting of the 2017-2018 Executive Board at 5:33pm

Executive Board Members Present: Kevin Pickner, Kathy Cleveland, Ethan Dschaak, Deborah Caskey, Joe Childs, Kevin Nelson, Nick Gottlob, Wendy Otheim, Kym Johnston, Trista Hedderman,

Executive Board Members Absent: Joel Jorgenson, Jack Broome, Melody Schopp, Jill Thorngren, Brad Seamer

Quorum Established

President Frevik had the 2017-18 Board go around the table and introduce themselves.

2017-2018 Budget: Executive Director Monson reported that the budget for 2017-2018 will almost mirror the fiscal year 2016-2017 budget with a total operating budget of $399,286.00 for 2017-2018.

Motion: 2017-2018 Budget: Hedderman moved, seconded by Pickner to accept the 2017- 2018 SASD budget. [carried-unanimously] Committee Assignments: Executive Director Monson appointed the following as chairs for the SASD Standing Committees: * Legislative Committee – Dan Leikvold * Professional Member Services Committee - Kevin Nelson * Preschool Committee – Rick Thaler Motion: Committee Assignments: Caskey, moved, seconded by Hedderman. [Carried unanimously]

* Also appointed Darla Mayer, John Wellhouse and Wade Pogany to continue as SASD check co-signers. Motion: Check Co-Signers: Gottlob moved, seconded by Pickner. [carried unanimously]

NEW BUSINESS

SASD Policy Handbook: Executive Director Monson asked the Executive Board to review the Policy Handbook that was sent to them via Dropbox. The Board will review and approve the handbook at the next Board Meeting. Monson stated that the Board did a thorough review of the handbook a couple of years ago.

President/VP Retreat: Executive Director Monson reported on the idea bringing in the president and vice president of each of the six parent groups for an overnight retreat. Tom Oster and Rick Melmer would be the facilitators for this event. Monson stated that SASD would pick up the total cost of this event and that he is looking at a September timeframe.

COMMUNICATIONS

President’s Remarks: President Frevik stated that it is an honor to serve and that she is looking forward to the upcoming year and hopes to make a difference.

Executive Director’s Report: Executive Director Monson reported on the following:

 SASD will be rescheduling the October Executive Board Meeting along with the Professional Services Committee meeting, due to these meetings being in conflict with the Systems Change Conference.

 Asked for the Board’s input on a SASD membership category for non-practicing administrators who are not retired and would like to keep their SASD membership.  Asked for input as to whether SASD should bring in an external group every so many years to conduct the yearly SASD audit. SASD currently has three business officials come in each year.

 Reported on the SASD loan program. Currently there are eight individuals requesting loans for the fall semester. Monson asked for volunteers to serve on a sub-committee to choose loan recipients as well as the loan amount. Nick Gottlob, Debi Caskey and Joe Childs were chosen to serve on this committee.

 Stated that he received a phone call from Rick Melmer with concerns about how the SASD membership felt about using his services for professional development activity with his name currently being in the news.

 Preschool Update – stated that SASD will be recognizing the first seven pilot schools at the Joint Convention Awards Banquet tomorrow.

 Working on a Ladies in Leadership for again this fall.

Parent Group Reports: parent group representatives gave brief updates on their respective parent groups.

ADJOURN: Cleveland moved, seconded by Johnston to adjourn the meeting at 6:29 pm. [carried unanimously]