Commissioners Meeting s4

COMMISSIONERS MEETING REGULAR SESSION APRIL 20, 2009 AT 6:00 P.M.

ATTENDANCE: COMMISSIONERS: Gene R. Beck, President Kristina Warren, Vice President James R. Baird ATTORNEY: Scott Hoff AUDITOR: Stephanie Campbell Evelyn Owens, Deputy Auditor COUNCIL: Opal Sutherlin AUDIENCE: 11 Individuals

The Putnam County Board of Commissioners met in regular session on April 20, 2009 at 6:00 p.m. at the Courthouse Annex. The pledge to the flag was given.

HERITAGE LAKE Dan Andico from Heritage Lake, stated they were in constant pursuit of the 30 miles of roads in Heritage Lake that were in need of repair. Mr. Andico asked the Commissioners to develop a plan and a time table to try and get things done. Mr. Andico introduced Ed Salm who presented a plan from the members of Heritage Lake to the Commissioners. Mr. Salm passed out a handout with information and asked that they contact Greg Guerrattaz who put the paperwork together.

Gene Beck asked about the whole 30 miles and Mr. Salm stated 8 miles or so was Heritage Drive. Commissioner Beck stated he would speak with Mr. Guerrattaz.

Commissioner Beck stated Heritage Lake is in his area but there is approximately 800 miles of county roads that the Board of Commissioners are responsible for. He could not spent all the road money on a portion of his district.

Mr. Andico stated with all do respect, he felt nothing had been done on their roads for 30 years. He said he was aware of a meeting that the Commissioners had and during the meeting it was decided they needed to look outside the box. That was all they were asking the Commissioners, to look outside the box and figure out a way to fix all of their roads in Heritage Lake.

Commissioner Beck stated the county had spent a lot of money through the years in and around Heritage Lake. Last year, Greeson Road, which is a road used by the residents to come in and out of Heritage Lake was paved. The county would be lucky to get the roads patched this year, let alone paving any.

Mr. Andico restated that they just wanted to let the Commissioner know how they felt and they hoped they would develop a plan to get their roads done. Mr. Salm informed the Commissioners they did not want chip and seal but asphalt put on the roads.

Commissioner Warren said she had read the information Mr. Salm had given them. In the letter there were examples given of where the county could get money to do the roads in Heritage Lake. She informed them that MVH, R&S, EDIT, Excise Surtax & Wheel Tax revenue already accounted and used for the 2009 budget. The CAGIT and COIT revenue is controlled by the County Council. The Highway Department used to receive $300,000 of CAGIT money to help repair roads; however, several years ago the Council cut that funding. Kim Hyten suggested that Heritage Lake POA look at the state to create a funding mechanism. That is what helps the rural counties like Putnam.

PLANNING/EMA - GRANT Kim Hyten, Planning and Zoning Director discussed a budget totaling $14,894.00 for the GIS to be used at the EOC with part of the equipment being used in the Plat office. Mr. Hyten stated he would like more then one person trained on this and there is training built into this proposal.

TRP SUBDIVISION This is a one lot subdivision in Clinton Township on County Road 825 West. It is a total of 5 acres owned by Robert D. Poynter. Kristina Warren made a motion to approve. Gene Beck seconded. The motion carried.

COURTHOUSE STEPS ON WEST SIDE Kim Hyten asked if there had been any decision made on the proposals that were submitted a few months ago regarding the West side courthouse steps. Super Crete Inc. submitted a bid of $10,750.00 with an optional $2,500.00. S & W Masonry LLP presented a bid of $29,871.00 with an optional $2,361.00. Mr. Hyten explained the details of the project, stating the hand rails would be internally restored and repainted by the custodians and hopefully trustees. Gene Beck made the motion to approve Super Crete’s bid of $10,750 plus additional work of $2,500. James Baird seconded. The motion carried.

APPLICATION FOR CULVERT INSTALLATION. Kim Hyten presented an application for culvert installation that has been on the books for over six years. He would like direction from the Commissioners where to go with it. Gene Beck stated Mr. Hyten should meet with Dave Sutherlin, Highway Director. Then bring it back to the next Commissioner meeting to discuss further.

REZONING ORDINANCE 2009-4-20 Kim Hyten presented a Rezoning Ordinance for 54.9 acres in Warren Township on County Road 250 West. The property was just north of County Road 900 South and North of I-70. It was owned by Eric Hayman and the Planning Board heard it in March. James Baird asked if the Planning Board approved it and Mr. Hyten stated yes. James Baird made a motion to approve the ordinance. Kristina Warren seconded. The motion carried.

2008 HOMELAND SECURITY GRANT PROGRAM SUB-GRANT REIMBURSEMENT Kim Hyten stated this grant was a yearly reimbursement for the employees’ salaries and benefits. The reimbursement would be in the amount of $8,520.20. Gene Beck made the motion to approve. Kristina Warren seconded. The motion carried.

2010 CENSUS Kim Hyten discussed the 2010 Census Complete Count Committee and anyone who is interested in helping needs to contact him.

COURTHOUSE TOWER H.O.P. finished installing the tower on the courthouse and said it would become the property of the Putnam County Commissioners if the company would happen to liquidate in the future. H.O.P. drew up an agreement to that effect and would like the Commissioners to review it and let him know if they would like anything added to it.

COURTHOUSE ROOF PROGRESS REPORT Discussion was made on the Courthouse roof and repair of the floor, ceiling and walls in some of the fourth floor offices. Mr. Hyten stated if the weather cooperates the project would be complete in about two weeks.

BUILDING SUB-COMMITTEE Kim Hyten asked about the building sub committee and what they would like for him to do next. Was there a desire to move forward? Mr. Hyten thought this was the best time to do this with costs down. There were several projects that have taken place in Hendricks county that have come in quite a bit under anticipated expense. Kristina Warren felt it would be a good idea to meet with the committee. She asked Council member Opal Sutherlin if she would have any problem attending their next meeting. Ms. Sutherlin said she could attend. Gene Beck stated they would like for the committee to come to the next Commissioner meeting on May 4th.

COURTHOUSE FIREWALL PROTECTION It was asked that H.O.P. give the county a quote on a firewall. The Commissioners asked that a memo be sent to each department to see if they had a firewall. If they do, what type do they have installed.

PHONE SYSTEM FOR COURTHOUSE Auditor Stephanie Campbell asked about the phone system in the Courthouse. The phone system was struck by lightening two weeks ago. The system was still not fully operational. James Baird asked if they were covered by insurance. Gene Beck stated that should be researched and discussed at their next meeting.

LEASE BETWEEN SHERIFF DEPT. AND VAN BIBBER Scott Hoff discussed a lease between the Sheriff Department and Van Bibber. He stated there were Sheriff Deputies that work out there part time. Years ago the Sheriff’s Department gave Van Bibber a vehicle. Van Bibber would now like to lease the vehicle back to the Sheriff’s Department for $1 a year to use when the deputies work out there. James Baird made a motion to approve the lease agreement. Gene Beck seconded. The motion carried. Charlene Davis stated they were part of the county and when they call the Sheriff they felt that they should get representation also.

WCSW RESOLUTION Gene Beck stated that this resolution had been signed.

MINUTES Gene Beck stated they would post pone until the next meeting.

PAYROLL Kristina Warren made a motion to approve April 17, 2009 payroll. Gene Beck seconded. The motion carried.

STOP SIGN PROPOSAL Gene Beck read a letter from Thomas Helmer in regards to the county putting up stop signs just outside of Fillmore Town for safety reasons. This recommendation comes from the Sheriff’s Department due to accidents that have happened at these locations. Gene Beck made a motion to draw up a resolution to put stop signs up at the proposed locations. Kristina Warren seconded. The motion carried.

MAIL Kristina Warren made a motion to acknowledge the mail. Gene Beck seconded. The motion carried. 1. GIE – Rob Hale 2. IDEM – Rex A. Parker/Manure Management Plan 3. Sycamore Trails – Board of Directors Meeting Minutes 4. Floyd Twp. Fire District – Meeting Minutes

ADJOURN Kristina Warren made the motion to adjourn. James Baird seconded. The motion carried.

______Gene R. Beck, President Kristina Warren, V. President ______James R. Baird Attest: Stephanie Campbell, Auditor