Annual Parish Financial Report to the Archbishop s1

ANNUAL FINANCIAL REPORT TO THE ARCHBISHOP of DENVER

FOR PARISHES LOCATED WITH THE TERRITORY OF THE ARCHDIOCESE OF DENVER

Fiscal Year Ended June 30, 2015

REPORT DUE DATE, AUGUST 31, 2015

Parish Name:

Pastor:

PREFACE: The Code of Canon Law1 requires parishes to annually report to their diocesan bishop. The Pastoral Handbook of the Archdiocese of Denver (the Archdiocese), which establishes particular law within the territory of the Archdiocese, requires parishes to report to the Archbishop or his designee. In addition, the Accounting Practices Committee (APC) of the United States Conference of Catholic Bishops (USCCB) has called for tighter internal controls over finances in parishes. On January 18, 2007 the APC issued specific recommendations regarding parishes reporting to their diocesan bishop and such recommendations have been incorporated into the particular law of the Archdiocese.

NOTE TO THE PASTOR AND PARISH FINANCE COUNCIL (the PFC): In addition to reporting to the Archbishop, a primary goal of this report is to assist the Pastor with monitoring the finances of the parish. This report and the exhibits have been developed to provide the pastor and the PFC a complete description of parish finances. Through studying this array of financial information, the pastor and PFC can identify any unexpected or unusual items

1 Canon 1287 and follow-up as needed. It is hoped that in reviewing this report the PFC and pastor will be better able to manage and plan for the financial future of the parish.

I. REQUIRED SUBMITTALS: Please Attach (for the fiscal year ended June 30, 2015 unless noted otherwise): Attached Exhibit The forms are available in Excel format and can be downloaded from the Archdiocese of Denver website. Statement of Financial Position w/prior year comparative (1)  1a Analysis of changes in unrestricted cash and investments  1b Statement of Activities w/prior year comparative(1)  2 Investment Report  3 Indebtedness Report  4 Disclosure of significant projects, capital expenditures or activities  5 (exceeding $50,000), subsequent events List of outstanding, unposted or past due obligations  6 (2) List of restricted gifts received in excess of $50,000  7 Deferred Maintenance Report  8 Catholic Foundation Endowment Disclosure  9 (1) The reports are to be pulled from ConnectNow Accounting. See the attached Exhibit 1, “Financial Report Directions” in EXCEL to ensure standard reporting consistent with other parishes. (2) Restricted gifts are donations in which a donor imposes a condition and/or restriction on the use of the gift for an identified purpose in writing. School tuition payments or internally designated funds are not included in Exhibit 8.

II. PARISH FINANCIAL REPORTING DISCLOSURES:

List the date(s) the financial stewardship report was distributed to the parishioners or, the Pastor discussed the status of parish finances with the parishioners:

III. PARISH FINANCE COUNCIL (the PFC) INFORMATION:

List the PFC meeting dates during July 1 – June 30 of the year of report

List the name and contact information of the PFC Chairperson appointed for the term July 1, 2015 through June 30, 2016 Name: Address:

Phone: Email:

Fiscal 2015 ANNUAL FINANCIAL REPORT TO THE ARCHBISHOP of DENVER for parishes within the territory of Northern Colorado Page 2 Minutes were taken at the PFC meetings and are on file in Yes  No  the parish office:

List the date the PFC approved the financial statements and this Annual Report: List the date the PFC reviewed the accrued vacation or PTO (Paid time off) time for parish employees. (Parish staff must provide the Pastor and PFC members a list of all eligible employees with the amount of accumulated vacation/PTO time and the value of that time.)

IV. PARISH FINANCIAL STATEMENTS: The individual responsible for assembling the financial statements as included in the Annual Report and presented to the Pastor and PFC is to sign and complete Section IV.

Name and Title: Signature: Date: Yes No 1. All bank accounts (checking, savings, for the church, school and auxiliary organizations) and investment accounts are reported on the Statement of Financial Position and are reconciled in ConnectNow Accounting. If No, explain:

Yes No 2. All income and expense activity is reported in the Statement of Activities only and no accounts on the Statement of Financial Position are being used for income and expense activity. If No, explain:

3. Does the parish have a loan? Yes  No If “Yes” complete the following: a. The parish is in compliance with all loan terms: Yes  No  If “no” add explanation to exhibit 4. b. Interest payments are recorded in the Statement of Activities: Yes  No  c. Principal payments on loans are recorded in the Statement of Activities (only)  Statement of Financial Position (only)  Both 

Fiscal 2015 ANNUAL FINANCIAL REPORT TO THE ARCHBISHOP of DENVER for parishes within the territory of Northern Colorado Page 3 V. REQUIRED COMMUNICATIONS/ATTESTATION TO THE ARCHBISHOP:

We, the undersigned (see page 5), are providing this document and its required submittals in fulfillment of the parish’s responsibility to report to the Archbishop of Denver. We represent and affirm that to the best of our knowledge and belief:

1. We have reviewed and approve this Annual Report and all attachments. This Annual Report for the year ended June 30, 2015 fairly represents the financial condition of the parish and includes all assets, liabilities and financial activity of the parish.

2. The attached financial statements were reviewed and approved by the PFC.

3. The budget, which was previously submitted to the Archdiocese of Denver to comply with the May 1 or June 1 budget reporting deadline, was reviewed and approved by the PFC.

4. We are not aware of any incidents of fraud, theft, embezzlement or misuse of parish funds or resources during the past fiscal year and through the date of this report which to the best of our knowledge has not already been reported to the Archdiocese of Denver, its Vicar for Clergy, or the Offices of Parish Finance and/or Internal Audit.

5. We have not received any communications from regulatory agencies concerning noncompliance with civil laws or requirements and we are not aware of any violations or possible violations of laws, regulations or provisions of contracts.

6. We are not aware of any conflict of interest that has not been reported to the pastor and reviewed during a PFC meeting.

7. We have signed a conflict of interest resolution for the year of this report and a copy is being maintained in the parish offices. (For an example, see Exhibit 11)

8. We are in compliance with the requirements of the current Pastoral Handbook of the Archdiocese of Denver, as promulgated on January 7, 2011 and amended February 23, 2013 and July 1, 2015 and specifically, the particular law relating to Parish Business Practices contained in Chapter 10.

9. If the parish has a loan, we have reviewed the loan documents and determined the parish is in compliance with all terms and conditions contained therein. If the parish is out of compliance, we have attached a memo to Exhibit 4 of this report identifying all out of compliance conditions.

10. There are no material changes in the parish financial condition subsequent to the reporting year that without their inclusion would cause the reader of this report to gain a misleading understanding of the parish finances. Any subsequent changes or events have been disclosed and summarized in an attachment to this report. (See Exhibit 5)

Fiscal 2015 ANNUAL FINANCIAL REPORT TO THE ARCHBISHOP of DENVER for parishes within the territory of Northern Colorado Page 4 VI. REQUIRED COMMUNICATIONS/ATTESTATION TO THE ARCHBISHOP (continued): SIGNATURES Position Name Signature

Pastor Parish business manager (if any)

Parish bookkeeper

Principal (if any) FINANCE COUNCIL MEMBERS Professional Title Name Signature

OTHERS Any other person(s) as determined by the pastor as having significant ability to control or influence the finances of the parish. Title or Position Name Signature

The pastor, parish business manager (and bookkeeper), principal (if any) and all members of the parish finance council must sign the attestation. If anyone refuses to sign, the objection and explanation is to be attached to this Report.

VII. OTHER INFORMATION: Once completed, reviewed, discussed and signed, please send to:

Archdiocese of Denver Management Corporation c/o Director of Parish Finance Archdiocese of Denver 1300 South Steele Street Denver, CO 80210

Fiscal 2015 ANNUAL FINANCIAL REPORT TO THE ARCHBISHOP of DENVER for parishes within the territory of Northern Colorado Page 5