Request for Certification and Release of Funds Form s8

Project Planning Request for Certification and Release of Funds Form

ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE

PROJECT GOVERNANCE

PROJECT NAME NEW MEXICO DEPARTMENT OF PUBLIC SAFETY SUPPORT FOR ADAM WALSH ACT IMPLEMENTATION GRANT PROGRAM

DATE April 9, 2012

LEAD AGENCY New Mexico Department of Public Safety

OTHER AGENCIES N/A Secretary Gorden Eden Jr. EXECUTIVE SPONSOR

AGENCY HEAD Secretary Gorden Eden Jr.

AGENCY CIO/IT LEAD Ron Burton, CIO

PROJECT MANAGER Teresa Hernandez LERB, John Oliver ITD

PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) The project described in this project plan reflects the next steps for The New Mexico Department of Public Safety (NMDPS) to implement The Adam Walsh Act. The Adam Walsh Child Protection and Safety Act is a federal statute that was signed into law by George W. Bush on July 27, 2006. The Walsh Act organizes sex offenders into three tiers and mandates lifetime and annual registration requirements. The Act also creates a national sex offender registry and instructs each state and territory to apply identical criteria for posting offender data on the Internet (i.e., offender's name, address, date of birth, place of employment, photograph, etc.). The Act was named for Adam Walsh, an American boy who was abducted from a Florida shopping mall and later found murdered.

The NM DPS received a grant that will address the improvements needed in the registration, data collection, inter-agency messaging, and information-sharing processes within the state, in order to meet requirements of SORNA (Sex Offender Registration and Notification Act).

Planned Start Date: May 1, 2012 Planned End Date: March 31, 2013 Amount Requested this Certification $ 367,387.00

Revision: 9/1/10 Page 1 Project Planning Request for Certification and Release of Funds Form

Amount Previously Certified $ 35,000.00 Remaining Appropriation not Certified $ 0 Total Appropriated Amount $ 402,387.00

CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS AND THIS REQUEST)

Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) March 28, 2012 $35,000.00 GRANT # 2011AW-BX-0007

APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)

Fiscal Year Amount Funding Source 2011 $400,000.00 GRANT # 2011AW-BX-0007 2012 $2,387.00 DPS Law Enforcement Records Bureau (LERB) Records Revenue

PROPOSED MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURE Major Project Deliverable and Performance Budget Due Date Project Phase Measure SOW definition; and vendor contract creation $0 June 30, Planning and ratification 2012 Initial set-up of 33 counties with Offender $115,129.00 60 days Implementa- Watch license, creation of personalized web ARO tion: Phase 1 pages, testing of NM data load, establishment of Implementation Steering Committee, set up of NM state-specific parameters and values – 24 month support program begins at end of this milestone. Complete load of final offender data, $115, 129.00 30 Implementatio completion of state and local training,

ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE counties “live”. days after n: Phase 2 Phase 1 Creation of and testing of NM OW; NSPOW, $115, 129.00 30-60 Implementatio Exchange Portal and NCIC updates functional days after n: Phase 3 and operable, establishment of continuing Phase 2 New Mexico Offender Watch user committee.

BUDGET Description FY09 & Prior FY10 FY11 FY12 FY13&After Staff - Grants Int Management 40,000.00 er Analyst na l Vendor & Watch Systems 345,387.00 Consulting Services Hardware Thirty-four (34) 17,000.00 Epson Workforce Pro GT S50 Document Scanners @ $500.00 per scanner Total 40,000.00 362,387.00

IT System Analysis (On this document, or as an attachment, provide a summary description of the technical architecture) Hosted COTS System, hosting exception being requested.

INDEPENDENT VERIFICATION & VALIDATION (INCLUDE STATUS OF IV & V PROCESS)

IV & V Waiver being requested

SIGNIFICANT RISKS AND MITIGATION STRATEGY

RISK 1: OFFENDER WATCH AVAILABILITY MITIGATION 1: MAINTAIN TIME LINE AND HOLD TO CONTRACT

RISK 2: COUNTIES NOT PARTICIPATING MITIGATION 2: MAINTAIN PROGRESS REPORTS AND COMMUNICATIONS

INTEROPERABILITY (DESCRIBE IF/HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS)

Offender Watch will provide interstate and intrastate connectivity among Offender Watch users. Offender Watch will interface with NCIC.

TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO MIGRATE PROJECT SOLUTION TO PRODUCTION. INCLUDE AGENCY PLANS TO FUND AND MAINTAIN THIS PROJECT AFTER DEPLOYMENT. )

The NM DPS will post on the new CJIS Web Portal (Law Enforcement Agencies only) the upcoming and implementation of Offender Watch. Information will include the requirements needed by the 33 counties, progress and information regarding the status of each county. The NM DPS will be working in collaboration with Offender Watch and other agencies throughout the state for the success of the program. Maintenance for the continued funding will fall onto the Steering Committee and the early legislative information passed on regarding the implementation and progression of Offender Watch throughout NM.

Revision: 9/1/10 Page 5