Agenda for the Annual Business Meeting Of s1

Meeting Minutes Spring Creek Model Railroad Club Meeting on October 15, 2012 Home of Shawn McCaffrey Club Attendance  Jack Aenchbacher, James (Bart) Askew, Deb Bartimus, Skip Bynum, Bob Coker, Pete Consigli, Mike Crawford, Glenn Diefenbach, Leo Gregg, Dave Griffith, Jim Hallmark, Jeff Liedl, Tom Matthews, Shawn McCaffrey, Dane Ridenour, Chris Siemantel, Leonard Siemantel, Bill Warner, Hank Whyte, Frank Wright Opening:  Leonard welcomed guest – Linn Garrison Reports of Officers:

Secretary - Pete  September minutes were approved without reading.

Treasurer – Jeff  There were expenses & income since September 17, 2012  Balance last month - $591.74  Balance this month - $547.28

VP Corner – Chris  Ft Worth work assignment list was passed around.  Next Club Setup  Location: Crosby Rec. Center October 26 – 28, 2012 Setup: Fri 26th, 4:00p-9:00p Sat: 27th, 9:00a-9:00p (Public Noon-5:00PM) Sun: 28th, 11:00a-8:00p (Public Noon-5:00PM) Teardown:Sun, 28th 5:00PM-8:00PM  Stanchions will be used and signs (No Touching / No Running) will be used.  No Club meeting will be held at this show  Things to look out for at future venues.  No platforms, chairs, baskets to stand on. Club liability and possibility of injury and damage to the layout.  Security on at least two corners to prevent theft and damage. Keep an eye on kids and adults.  Run sheets will be e-mailed before show.

New Member Recruitment – Tom  New member prospects - Linn Garrison and Alex Morrow. Committee and Project Reports:

North Texas Council – Dave  Status of upcoming Ft Worth Show – The club will have 7 hours to fill – volunteer sheet was passed around

 Status of upcoming Plano Show – the club will have 1 hours to fill plus the set-up taping.

DCC – Glenn  Operation of automated turnouts – still have a few more to put in.

HOn3 DCC – Leonard  Will test new DT402D throttles and the UR92 duplex transceiver at the Carrollton show.  Do survey of needed repairs for up-coming shows.  Run operations if time permits

Radio Committee Report – Jeff and Bill  We were shown a chart of battery life.  We were given the cost of new rechargeable batteries and a new charger.  The buying of the batteries & charger was approved.  We were shown new headsets if we wanted to individually purchase for those without headsets.

Operations – Jim  Plans at Carrollton are to do 2 hours before and after regular hours on Saturday.

Venues / Advertising – Tom  Confirmed show date for the WGH show (NG) at Will Rogers auditorium – Jan. 4 – 6  Confirmed show date for Garland NG Library, 2013 – Feb 21 - 23  Confirmed show date for Longview – Mar. 1 – 3  Confirmed show date for Richardson, 2013– June 7 – 9  Confirmed show dates for Garland, 2013 – Aug 21-23 for public

Project Status – Leonard  Tasks left to complete – Modules 13, 15 and 16 and remainder of LED installations.  Need fold up legs for module 20.  Introduce collapsible fold-up legs for module22.  All Turntable module mechanical and electrical repair work complete. Structures still need attention. Old Business:

Available modules – Transportation, Storage, Ownership

Available Modules Modules Storage Transportation Ownership

20 Consigli Consigli None

Upcoming Show Calendar:  We will do Frisco with some additional dates and receive $1000.

NMRA Lone Star Dallas Convention 2013 – Dave  The Lone Star Region decided our layout was too big for the show..  Go & join anyway!

Next Club Meetings:  Nov 12 Matthews  Dec 16 Frisco Teardown  Signup sheet for future meeting locations was passed around.

Trailer Status - Leo  New tires were purchased and installed  Floor will be repaired during Frisco.

DART Railfan Trip - Glenn  DART/DCTA trip to be Nov. 17. New Business:

 Bill, Bart & Bob volunteered to: Transport Glenn’s modules 18 & 19, DCC cable box, both DCC consoles and assorted scenery boxes to Carrollton.  Shawn will transport Dane’s modules to Carrollton

Frisco Show dates are:  Set up Sunday, Nov 18 at 2:00 PM.  Nov 23, Friday – Day after Thanksgiving  Nov 24, Saturday (NEW)  Nov 30, Friday (NEW)  Dec 1, Saturday - Merry Main Street  Dec 7, Friday - Christmas in the Square 6 -10  Dec 8, Saturday - Christmas in the Square 6 -10  Dec 14, Friday - Christmas in the Square 6 -10  Dec 15, Saturday - Christmas in the Square 6 –10  Tear down date – Sunday, Dec 16

 Leonard introduced the mentoring program and passed around sign-up sheet.  Club shirts that were ordered were passed out. Train Time:  Jeff showed his jig for making 3-rail turnouts.  Pete showed a video of Leo’s live steam club meet.

Closing:  Sign up sheet for Carrollton was passed out and the meeting ended.