Regular Board of Trustees Meeting

THE GULF COAST CENTER Regular Board of Trustees Meeting

The Board of Trustees of the Gulf Coast Center will have its regular monthly meeting at 6:30 p.m. on Wednesday, August 22, 2012 at the Mainland Community Service Center located at 7510 FM 1765 Texas City, TX. (409) 935-6083. A recognition and retirement celebration for three of our long-term board members will be held prior to the meeting from 5:00 p.m. – 6:00 p.m. If you need additional assistance to effectively participate in or observe this meeting please contact the Executive Director’s office at (409) 763-2373 at least 24 hours prior to the meeting so that reasonable accommodations can be made to assist you.

1. 5:00 P.M. Recognition & Retirement Celebration:  Gerald Mitchell (2000-2010)  James “Jim” Floyd (1984-2012)  David Walker (1988-2012)

2. 6:30 P.M. CALL TO ORDER: ………………………………. Gerald Mitchell, Board Chair 3. CITIZENS’ COMMENTS: 4. BOARD MEMBERS’ REPORTS: 5. PROGRAM PRESENTATION: - Medicaid Waiver 1115, Pat Wareing - ProfilerTM 2012 and CoCentrix EHR Presentation, MIS 6. ACTION ITEMS: a. Review and approval of previous meeting minutes: July 25, 2012. b. Consider the approval of the July 2012 check register. c. Consider approval of the appointment of members to the Nominating Committee for the FY13 Board Elections. d. Consider the approval of the revision to the Board of Trustees Bylaws specifically Section 4.e. The Chair and Vice-Chair shall not reside in the same county nor shall the Treasurer and the Secretary reside in the same County. Further, to the extent possible the Board of Trustees shall alternate successors of an officer position between Galveston County and Brazoria County Board members. In the event the timing of County reappointments conflicts with or there is not an eligible candidate to hold certain officer positions due to the County designation, the County designation language of this section (Section 4.e) shall be temporarily waived for that fiscal year. Every attempt will be made at the beginning of the subsequent fiscal year to resume the specified structure of the board officer positions with the identified County designations. e. Consider the approval of the Initial FY2013 Budget Recommendations. f. Consider the approval of the DSHS MH Performance Contract Amendment #001C. g. Consider approval of the DADS Performance Contract Amendment Packet #1. h. Consider approval of Center FY2012 Operational Budget Amendments. i. Consider approval of the Center’s Medicaid Waiver 1115 DSRIP Projects. Page 2 of 5 j. Consider approval of the new license agreement with CoCentrix, Inc. for the ProfilerTM 2012 and CoCentrix EHR application software and user licensing.  Initial purchase and installation fee = $174,624.52  First year ongoing expense = $36,219.20

CONNECT TRANSIT SERVICE ACTION ITEMS: k. Consider approval of the renewal agreement with Neon Electric Corporation dba NEC Signage and Architectural Products for Bus Shelters with Solar lights at locations designated by the Center. Term: September 1, 2012 – August 31, 2013 Service Area: Connect County of Service: Connect Description: In January 2011 NEC was the successful bidder to install bus shelters as designated by the Center. The project is still ongoing thus a request to extend the agreement through FY13 is being requested. The Center has no additional financial responsibility beyond those stated in 2011.

FACILITY & ASSET SERVICE ACTION ITEMS: l. Consider approval of the revenue renewal lease with TWG Investments, LTD dba The Wood Group for the Center premises located at 5825 E.F. Lowry Expressway, Texas City, TX 77591, County of Galveston. Term: September 1, 2012 – August 31, 2013 Service Area: MH Adult County of Service: Galveston Total Amount of Lease FY13: $19,710.00 (no change from FY12) Description: The Wood Group has operated a 10 bed crisis respite facility at the specified premises since Hurricane Ike. The lease up for renewal is directly related to the crisis respite services being performed by The Wood Group under contract. m. Consider approval of the renewal lease agreement with Shearn Moody Plaza for Administration, Recovery Services and Galveston Island Community Service Center office space. Term: September 1, 2012 – August 31, 2013. Service Area: Admin.; Recovery; & Adult MH Services County of Service: Galveston Total Amount of Lease FY13: a “base rent” for leased premises (determined by reimbursement of utilization coast) and building improvement payments. Specifically, the “base rent” shall be that pro rata cost of all expenses incurred for operation and maintenance of the building, including but not limited to heating, air conditioning, mechanical work and general upkeep of the complex. (no change from FY12) n. Consider the approval of the new Agreement with IQS, Inc. for janitorial services at designated Center facilities. Term: September 1, 2012-August 31, 2013 Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13: $70,900.00 Description: Public notice for janitorial services RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with Center, customer satisfaction and HUB status were considered. After reviewing the six responses it is recommended that we contract with IQS. o. Consider the approval of the new Agreement with GoStephens for office supplies and furniture as requested/ordered by the Center. Term: September 1, 2012-August 31, 2014. Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13-14: Amount and pricing as indicated in Bid Specifications sheet of RFP submission. Page 3 of 5

Description: Public notice for office supplies and furniture services RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with the Center, customer satisfaction and HUB status were considered. After reviewing the ten responses, GoStephens is the recommended bidder from the July 2012 RFP for office supplies and furniture. p. Consider the approval of the new Agreement with MMS Medical for medical supplies for the Center. Term: September 1, 2012-August 31, 2014 Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13-14: Amount as indicated in Bid Specifications sheet of RFP submission. Description: Public notice for medical supplies RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with the Center, customer satisfaction and HUB status were considered. After reviewing the ten responses, MMS Medical is the recommended bidder from the July 2012 RFP for office supplies and furniture. q. Consider the approval of the new Agreement with Dreyfus Printing for printing services for the Center. Term: September 1, 2012-August 31, 2014 Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13-14: Amount as indicated in Bid Specifications sheet of RFP submission. Description: Public notice for printing services RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with the Center, customer satisfaction and HUB status were considered. After reviewing the ten responses, Dreyfus Printing, a local business out of Alvin, Texas is the recommended bidder from the July 2012 RFP for printing services. r. Consider the approval of the new Agreement with Kleen Supply Company to provide janitorial paper goods for the Center. Term: September 1, 2012-August 31, 2014 Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13-14: Amount as indicated in Bid Specifications sheet of RFP submission. Description: Public notice for janitorial services RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with the Center, customer satisfaction and HUB status were considered. After reviewing the ten responses, Kleen Supply Company, a local business in Galveston, Texas is the recommended bidder from the July 2012 RFP for janitorial paper goods. s. Consider the approval of the new Agreement with Dolphin to provide cleaning supplies and goods for the Center. Term: September 1, 2012-August 31, 2014 Service Area: Centerwide County of Service: Galveston and Brazoria Total Amount not to Exceed for FY13-14: Amount as indicated in Bid Specifications sheet of RFP submission. Description: Public notice for janitorial services RFP was posted for 2 weeks in five local publications. Factors of best value including price, past performance with the Center, customer satisfaction and HUB status were considered. After reviewing the ten responses, Dolphin, a local business in League City is the recommended bidder from the July 2012 RFP for cleaning supplies and goods.

IDD ADULT SERVICE ACTION ITEMS: t. Consider the ratification of the new agreement with Brittany Koenig a non-traditional provider of respite and/or community support services. Term: September 1, 2012 – August 31, 2013. Service Area: IDD County of Service: Brazoria County Reimbursement rate: Standard base level - $10/hr; Medical/Behavioral need = $15/hr. Description: The non-traditional providers (NTP) are part of the open enrollment network for IDD Services. NTP is made up of individual family members, friends, neighbors and others who provide respite and/or community support services for families or consumers. u. Consider the approval of the FY13 1st Amendment to the IDD Provider Network Agreement with Behavior TLC to add a provision of GR behavioral therapy. Term: September 1, 2012 – August 31, 2013. Page 4 of 5

Service Area: IDD County of Service: Brazoria Added Service Reimbursement: $45/hr for the General Revenue Behavioral Therapy Clinic hourly rate Description: The original agreement with Behavior TLC is being amended to add GR behavioral therapy reimbursement for the clinic hourly rate which was not in the original agreement. v. Consider the approval of the renewal agreement with The ARC of the Gulf Coast to provide intellectual and developmental disability family education and training services for individuals in the local communities. Term: September 1, 2012 – August 31, 2013. Service Area: IDD County of Service: Galveston and Brazoria Total Amount not to exceed for FY13: $16,000 (same as FY12) Description: The ARC has been providing IDD family education and training for a number of years. They also provide referrals as well as financial assistance to individuals with IDD. w. Consider the approval of the renewal revenue lease agreement with Educare Community Living Corporation-Gulf Coast for office and workshop space located at 4650 Dixie Farm Road in Pearland. Term: September 1, 2012 – August 31, 2013. Service Area: IDD County of Service: Brazoria Annual Revenue: $67,484 per term of the lease agreement (Increase of $3,213 from FY12) Description: Educare provides work training, extended day care and/or adult activity services or other age-appropriate day services to “individuals with mental retardation and dual diagnosis of mental retardation and mental health.” This lease is for 11,000 sf of the Jones County of Service: County of Service: County of Service: Building. Galveston Brazoria other x. Consider the approval of the Zoie Hypolite Abdullah Martha Aguilar Pamela Foote (Harris) renewal agreements with the Mandy Arvidson Stephanie Allison Wilma Garraway (Fort Bend) below listed non- traditional providers Margaret Bjerke Maria Dejulian Sharonda Lamb (Harris) for the provision of respite and/or Quintina Block Stephen Edwards Sandra Perkins (Harris) community support services. LaNeche Chatman Sandra Gonzales Term: September 1, 2012 – Ulynda Davison Patrice Harris August 31, 2013. Lindsay Henry Marie Jimenez Reimbursement Rate: Standard base level = Dorothy Hughes Sharon Keithline $10/hr; Caroline James Sherrah Nicole Marshall Medical/Behavioral need = Tamika Janice Brittany Mitchell $15/hr. Randy Jones Cindy Morris Description: The Non- Kathey Kelley Wesley Mullenhour Traditional Providers (NTP) are part of the Open Cheryl Kennard Lisa Petrosky Enrollment Network for IDD Lydia Mendez Karen Renfro Services. NTP is made up of Rosa Ortiz Kimberly Riggins individual family Shandrekh Purdy Ann Robinson members, friends, neighbors and others who Frederica Ray Minnie Pearl Rollens provide respite and/or County of Service: County of Service: County of Service: community support Galveston Brazoria other services for families or Deanna Richardson Amber Sheppard consumers. Samantha Rios Dominique Simmons Adriana Robbins Brenda Fox Stacy Smith Vicki Torres Felicia Ward Armanda Warren Kimberly Woods Page 5 of 5

MH ADULT SERVICE ACTION ITEMS: y. Consider approval of the renewal agreement with NAMI Gulf Coast to provide MH family and consumer education, support and training services; and community education, training and partnerships. Term: September 1, 2012 – August 31, 2013 Service Area: MH Services County of Service: Galveston & Brazoria Amount not to exceed for FY13: $28,000 (decrease of $12,000 from FY12) Description: NAMI is a long time contractor of the Center providing advocacy and training for those we serve, their families and the community. The contract decreased from the previous year due to NAMI no longer providing peer support groups and associated data collection.

7. PENDING ACTION ITEMS: a. Consider the acceptance of the Audit Engagement letter with McConnell and Jones of Houston for the completion of the FY2013 Financial and Compliance audit. b. Ratify the action of the Executive Director and his designee on the purchase acquisition of two parcels of property on Brown Drive (1.763 acres – 3361-0000-0001-00 and 1 acre – 3361-0000-0002-00) directly adjacent to the Mainland Community Service Center for $40,000.00

8. EXECUTIVE DIRECTOR’S CALENDAR: Mike Winburn a. Review of the financial report b. Grant activity update. c. Presentation and review of state comparative reports. d. Review and discussion of ETBHN activities and updates. e. Review of Texas Council Community MHMR Center Activities and Updates. f. TCRMF Board of Directors Quarterly update. g. Executive Director’s Legislative Committee update. h. Presentation of calendar of upcoming events.

9. ADJOURN