Draft of the Minutes of the Faculty Senate Meeting of September 19, 2012

Paul Lococo, Chair Susan Lum, Vice-Chair Eileen Cain, Secretary

Senators Present: William Albritton, Yumiko Asai-Lim, Paula Asamoto, Michael Bauer, Eileen Cain, Christian Ganne, Candy Hochstein, Helmut Kae, Eiko Kosasa, Michael Lane, Paul Lococo, Susan Lum, David Millen, Kay Ono, Blanca Polo, Tara Rojas, Michael Scully, Christy Takamure, Greg Walker, James West, Irwin Yamamoto

Senators Absent: Eunice Brekke, Erin Loo

Guests: Vice-Chancellor/Chief Academic Officer Mike Pecsok Student Government President Tracy Imper

Additional Documents and Links:

1. Agenda (Lococo) 2. DE Committee Proposal Draft 3. Disenrollment Comments – Student Services (Hochstein) 4. Elections Committee Report (Takamure) 5. Minutes of the Meeting of August 29, 2012 6. Student Government googledocs form response plagiarism (9.16.12) (Imper) 7. Student Government Letter to Faculty Senate (disenrollment policies) (Imper) 8. Student Government Letter to Faculty Senate (plagiarism 9.18.12) (Imper) 9. Student Government Sept 2012 Facebook poll results (Imper) 10. Student Government Sept 2012 Poll view-plagiarism (Imper)

I. Call to Order

The meeting was called to order at 3:15 pm with a quorum.

II. Faculty Senate Reports

A. Chair’s Report (Lococo)

1. Chair Lococo reported that there was an error in denoting motions from the 2011-2012 Senate. There were two Motions numbered 11-49. Therefore, he requested a motion to renumber the second of the two as 11-49b. In the discussion the following information was provided:

The second 11-49 was passed at the 11/30/11 Senate meeting and concerned a Curriculum Committee matter, modification of the ASC in Writing.

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Motion 12-37 (Lum/Hochstein)

To change the numbering of Motions to 11-49 and 11-49b.

Motion was approved with 21 Approvals, 0 Disapprovals

III. Campus Report

A. Visit by Vice-Chancellor/Chief Academic Officer Mike Pecsok

VC Pecsok mentioned that he has been at Leeward CC for 35 years; two-thirds of that time, he was a faculty member.

Chair Lococo had asked VC Pecsok to address two items: the timely availability of the final exam schedule and the budget process.

VC Pecsok indicated that the responsibility for the final exam schedule has been re-assigned to the Office of Planning and Office of Planning, Policy and Assessment (OPPA), and it should be available in a timely manner.

In regard to the budget process, VC Pecsok mentioned that the annual budget cycle starts at the beginning of the academic year. Budget requests are prioritized. In the planning process in the past, instructional units did their annual review first, then support units did theirs. Now support units do their annual review at the same time as instructional units. Division Chairs meet and decide on priorities for instruction.

In response to a recommendation to make the process more formal, there is now a rubric for evaluating and prioritizing projects. (there is a link)

Some have felt that this process is too cumbersome and has had to be done too often. It has been suggested that it be done every two years. There is currently a group working on assessing and revising the budget and planning process.

The college's operating budget is about $30 million/year. About $26 million of that is spent on salaries and other fixed costs like utilities, so the college only has discretion over $4 million. $800,000 of our revenue is based on enrollment. If we offer more classes and fill them, we get more money. Another $800-900,000 comes from hitting performance benchmarks. This drives budget and decision-making.

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There are a lot of budget-related documents online now – Vice Chancellor for Administrative Services Mark Lane has made them available.

Each instructional division has monies received during summer session. Other Summer Session money is spent primarily on the Student Success Committee.

VC Pecsok also discussed the accreditation visit coming up. The accreditation team comes to see if our self-evaluation jives with what they see on campus. They may come to classes. Their report will be available in January. What will happen after the visit? They may reaffirm our accreditation. Or they may reaffirm accreditation and ask us to report on a specific item of concern in a year. This year that may not happen because they raised the standards on some items. The worst outcome is to go on warning because the institution cannot move forward until that has been resolved.

VC Pecsok mention another matter that will probably come up concerns space. We do have a new building in the works, and UH-West O’ahu has vacated their buildings, so more space will become available. Our long-term planning needs to look at how we will go about assigning classroom space; we need to be more systematic about this. Space is also involved in short-term planning: we had to turn away some remedial/developmental students, and they went to UH- West O’ahu. We cannot afford to do that.

The meeting about the Long-range Development Plan is coming up, which will address space issues beyond classroom utilization.

UHCC Teaching Equivalencies: Another issue that will not hit us this year because it is not signed policy yet is that the community colleges are in the process of adopting a new policy on teaching equivalencies. This is a complex process. Equivalences are based upon teaching time and how classes are being taught: a lecture, a shop, a studio course. It weights contact hours faculty have with students.

The new policy limits the amount of assigned time for Faculty Senate. Senate will decide how to use that assigned time.

VC Pecsok is not enforcing the policy this year. The policy for Teaching Equivalencies for discipline coordinators is not as detailed. There is a need to make sure that the policy is fair. DC’s are tackling this.

Faculty should be given overloads in the Fall semester if they are teaching more than 15 credits.

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People on different campuses should not have different teaching loads if they are teaching the same thing.

A report has been made regarding assigned time on all the campuses. The process of obtaining assigned time is more transparent but less flexible.

VC Pecsok's main concern is how they are classifying teaching: is there a difference in the workload of faculty teaching a lab vs. a lecture? People who are teaching lab, shop, and studio courses may find that their teaching load changes. In Curriculum Central, how you describe how you teach the classes is now more important.

IV. Old Business

A. Common Course Numbering – Fast Track Process (West)

Motion 12-42 (West/Lum )

In order to facilitate implementation of the ACCFSC Common Course Numbering proposal (Leeward CC Faculty Senate Motion 12-25, approved 3/21/12), the Leeward CC Faculty Senate supports use of a fast-track process to ensure common course alpha- number-title for all Foundations courses..

Question: Would this be for all classes? Answer: No, it only affects Foundations courses.

Senator Hochstein expressed objections to this proposal for two reasons:

1. There would be no record of such changes. On the other hand, to go through the Curriculum approval process would not take long because they only look at a modification, so there is no need to fast-track this process.

2. In last year’s Faculty Senate, the Foundations Committee reviewed this proposal and had many concerns, including the following: What is the process for these changes? How would these decisions be made? Furthermore, this will ultimately go beyond Foundations.

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Chair Lococo: What was approved last time and what this addresses is if the majority of campuses agree, the minority (meaning 3 or fewer campuses) would be required to change. This is the simplest, most straightforward way to do this.

Senator Hochstein: One problem is that GEOG 102 is a social science here. At the other campuses, it is an FG.

Senator West: The proposed change here changes only course number and title.

Senator Hochstein: We would have to change the course alpha of our Geog 102.

Senator West: The justification for the proposed change would be “changing item to conform to system;” it would not go through Curriculum Committee.

Senator Hochstein: Such changes should go through Faculty Senate. It would not be in Curriculum Committee or Faculty Senate minutes.

Senator West: The changes would be recorded in Curriculum Central. The Curriculum Committee Chair can report it to Senate.

Senator Lane agreed that the Curriculum Committee Chair can put it in the minutes and report it to Senate.

Senator Bauer asked if UH-Mānoa will conform to Community College course-numbering changes.

Chair Lococo responded that all of the Faculty Senates have agreed to this change.

Senator Bauer expressed concerned about this proposal because it could creep into Diversification after it goes through Foundations. He asked if we will be forced to unbundle a lab from a lecture course to which it is bundled.

Chair Lococo responded that this motion stresses that the change is for Foundations courses only.

Senator West: We would have a say if any issue came up.

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B. Disenrollment Policy (West)

Motion 12-38 (West/Hochstein)

Students who do not meet prerequisites should not be allowed to take the course unless they have a counselor or instructor overload.

The faculty senate requests that the administration establish and implement an automatic disenrollment policy of students who do not meet prerequisites. The policy should provide prior notice to students whenever possible and contain remedies such as reinstatement for students who are mistakenly disenrolled.

Motion was approved with 21 Approvals, 1 Disapproval

Senator West indicated that the current practice is that students are not automatically disenrolled; their names are sent to Division Chairs (DC’s) who have to decide whether to disenroll. DC’s want to be taken out of this process.

Senator Hochstein: Student Services submitted a report. They think this proposal will have a big impact.

Senator West: We automatically disenroll students who do not meet prerequisites.

Motion 12-39 (West/Ono)

Students who fail to attend the first two classes of the semester should be automatically disenrolled.

The faculty senate requests that the administration establish and implement an automatic disenrollment policy of students who do not attend the first two classes of the semester. The policy should provide prior notice to students whenever possible and contain remedies such as reinstatement for students who are mistakenly disenrolled.

Senator West explained that, instead of giving names of students who are no-shows to counselors, students will be disenrolled automatically.

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The question arose as to how students re-enroll. What if they want to re-enroll in a class from which they were disenrolled, but the class is full?

Senator West: The number of students affected by this proposed change is small.

Chair Lococo pointed out that Hawaii CC has this policy, and Maui College disenrolls students if they miss the first day.

Student Government President Imper indicated that Student Government wants a grace period of a week to allow students to get in touch with the instructor.

Senator Scully: If we give the student another week, they have missed a lot.

Senator West: There must be a process in case of mistakes.

Senator Walker: How would this work with online classes?

Senator Ono: Did students say anything about if they are on a waiting list?

SG President Imper: Student Government did not come to consensus. Some thought student should get in touch with the professor.

Senator Ono expressed concern that students could be disenrolled by accident.

Senator Hochstein pointed out that, since the first week is the add/drop period, if one student is disenrolled after two days, another student could add that class and yet that person would have missed the first two days of classes, too. She said that we should push the Administration to hold to the application deadline.

Chair Lococo will take these two Motions to the Administration and ask for a response.

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C. Plagiarism

Motion 12-40 (West/Albritton)

Issues of academic dishonesty and/or plagiarism are primarily a matter of grading.

The faculty senate deplores academic dishonesty, including plagiarism. Student dishonesty issues are primarily grading issues solved within the grading system, which affords students the right to appeal decisions through the academic grievance process.

SG President Imper: Student Government agrees with this proposal; plagiarism should be reported to the DC and the Dean because it is happening in more than one class. 84% believe that there should be a reporting procedure in place,

Senator Knuuti observed that some students are penalized more by one faculty member than another.

Motion 12-41 (Lane/Kae)

The faculty senate deplores academic dishonesty, including plagiarism. Faculty can report acts of dishonesty or plagiarism to the Dean of Students, who will maintain a list of repeat offenders.

Senator Hochstein: Why should faculty want access to such a list? They should have the conviction of what they are doing.

Senator Lane: Some people feel that students should have a second chance.

Student Government suggested community service and thinks that all acts of plagiarism should be reported to the dean.

Senator West said he is not comfortable with lists.

SG President Imper noted that there are multiple repeat offenders, and it is not fair to students who work hard.

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Senator Hochstein: A list is need in order to justify taking disciplinary action.

V. Campus Report (cont.)

B. Accreditation update (Lococo)

The Accreditation Team will be here during our next Senate meeting.

C. Campus Council Meeting of 9/10/12 (Lococo)

1. An ad hoc Planning Process Review Committee was formed; its purpose is to review the annual program review process on our campus. Membership on this committee includes the Senate Chair.

2. The Council determined that its members will regularly report council actions to the various constituencies. Campus Council’s main job is to vote on the budget.

3. Disposition of added space from the departing UH West- O‛ahu was discussed. Leeward CC is supposed to receive at least the quad buildings by the end of this month. Some of the buildings are in poor condition and will need work. There has been no resolution yet on the disposition of the “E” building classrooms, though UH-West O‛ahu has indicated it wishes to use those for storage.

VI. Faculty Senate Reports (cont.)

B. Chair’s Report (Lococo)

Chair Lococo reported on the meeting of the Community College Council of Faculty Senate Chairs (CCCFSC) of 9/10/12.

1. There is continuing concern about whether our AAS degrees meet accreditation requirements. Accreditors are concerned that they don’t have the proper GenEd requirements. Some courses we presently use may not qualify. Curriculum Committee is working on GenEd requirements in AAS degrees. Senate Chair Lococo will work with Curriculum Chair Michael Lane to ensure that we are in compliance.

2. Accreditors are concerned about courses being taught by instructors who do not meet the minimum qualifications. Divisions and disciplines need to be aware and be on top of this.

3. The state DOE wants to stop teaching adult basic education. The Community Colleges may take over some aspects of adult education from the DOE.

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4. Statistics on part-time students at the UHCC’s show that they have poor success rates. Some research is ongoing at the UHCC System level to determine why that might be and what might be done to help those students succeed.

VII. New Business

A. Math & Science Division Parking Concern (Lane)

An issue has come up regarding the loading zone by the Math & Science building. Faculty members have in the past been able to pull in to the reserved spot to load equipment for field trips. Faculty have suddenly been told they cannot pull in there anymore. People can only pull in if they are driving a State vehicle.

One proposed solution is that campus security issue temporary parking passes.

Senator Bauer: Anyone can legally use the loading zone as long as they are actively loading and unloading.

Senator West: Arts and Humanities has the same problem when loading or unloading clay. A&H has asked for a parking stall or pass.

Chair Lococo offered to approach VC Mark Lane informally about a solution and report back to the Senate next month.

B. Formal Faculty Involvement in Campus Distance Education (DE) Policies

A proposal has been made and will be discussed at the next Senate meeting and brought for a vote.

C. Space Concern and The New Education (AAT) Building and the Vacated UH-West O‛ahu Buildings (West)

Senator West believes that those involved with instruction should be charged with this space issue, not Campus Council.

Motion 12-43 (West/Lane)

Space issues involving faculty offices and classrooms should be primarily decided by a committee consisting of faculty involved in instruction, DC’s and Faculty Senate OneLeadership. concern is the use of UH-West O‛ahu’s Building E. UH-West O‛ahu may wish to move it.

Motion was approved with 19 Approval, 0 Disapprovals. 10/15/12 10 DRAFT

Senator Ono: UH-West O‛ahu purchased the building and has the right to move it.

Chair Lococo: They only have that right if the President of the university allows them to; that right can be revoked.

Senator West: The new Associate of Arts in Teaching (AAT) building will have six classrooms; AAT does not need that many classrooms. Social Science does not want them. Kay Caldwell may need to be involved in decisions-making and also Math and Science.

VIII. Faculty Senate Reports (cont.)

C. Curriculum Committee Report (Lane)

The Curriculum Committee will only review modified fields for course outlines approved since Fall 2010.

The Committee recommends putting the Academic Year in Field # 42: Review Date.

Field #37 refers to the Mission Statement, which has changed. The Committee made a suggestion for wording the information in this field.

When ENG 24 was approved last year, the prerequisite field said ENG 18/19. The English Discipline in the Language Arts Division wants that to be clarified by changing the slash to “and” (i.e., ENG 18 and 19).

D. The new Leeward CC Teaching Excellence Program (Lococo)

The Senate Executive Committee would like to make inquiries about this program and report back to the Senate, perhaps with recommendations. Concerns have been expressed about this program being required of new faculty without their receiving a course reduction.

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E. Elections Committee Report (Takamure)

The Committee developed a timeline for nominations and elections and asked that Senators encourage others to run. We may submit a statement about what we have gotten out of serving on the Senate. The election will be conducted online again this year.

Senator Hochstein suggested notifying those whose terms are about to expire in case they want to run again.

IX Announcements

A. UHPA Update (Cain)

The UHPA Board of Directors was given a copy of the proposed Teaching Equivalency Policy and was asked for feedback. UHPA was allowed to consult with the Administration on this proposed policy but could not bargain on it with management. A committee did work on the proposal. However, at the Board of Directors meeting on September 8, 2012, concern was expressed by several Directors about the proposal for “fractional teaching equivalency” based on the number of students in a coop education or internship course in Item IV of the policy. This could set a bad precedent. Do we want a system for computing teaching load based on head counts? Also, if a course needs to have five students, does that mean five students at the beginning of the semester or at the end? Some feel that teaching equivalencies should be based on the number of credits for the course listed in Curriculum Central, not on head counts.

Another concern is that such a policy could have an unintended consequence: it could lead to a situation in which a faculty member does not have enough students to meet the twenty-seven- credit workload requirement for the academic year and may then be forced to teach an overload later to make up the deficit.

The Faculty Senate at Kapi‛olani Community College may consider a resolution asking the Administration to delay implementation of this policy until concerns have been addressed.

Senator Yamamoto pointed out that the proposed policy affects Career and Technical Education (CTE) course more than others, yet CTE faculty were not represented on this committee.

Motion 12-44 (West/Ono)

Ask UHPA to ask the Administration to defer acting on the UH Community College Policy Relating to Teaching Equivalencies until the information is widely distributed and discussed by the faculty.

Motion was approved with 19 Approvals, 0 Disapprovals 10/15/12 12 DRAFT

X. Approval of the Minutes

The minutes of the meeting of August 29, 2012 were unanimously approved as amended.

XI. Announcements (cont.)

B. Chair Lococo expressed appreciation to the Student Government on their work.

C. Chair Lococo asked Senators to send an email to him about any non-Senate committees we are serving on so that he can refer various matters that come up to Senators who are serving on relevant committees.

XII. Adjournment: 5:40 pm.

The next meeting will be held October 17, 2012 in BE-104.

Respectfully submitted,

Eileen Cain, Faculty Senate Secretary

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