Job Description and Standards of Performance of Programme Co-Ordinator

JOB DESCRIPTION AND STANDARDS OF PERFORMANCE FOR THE POSITION OF CENTRE MANAGER 1. 0 JOB DESCRIPTION 1.1 MAIN PURPOSES OF THE POST . To be responsible for the service provided at the day resource centre(s) in accordance with the aims and objectives, policies and philosophy of The Kent Autistic Trust. . To maintain standards of performance of staff and line manage as laid down in the quality assurance programme. . To provide on-call services at the resource centre. . To work as part of the team. . To fulfil and further the aims and objectives of the day service. 1.2 ACCOUNTABILITY The Centre Manager is accountable to an Operational Manager. 1.3 STATUTORY REQUIREMENTS To adhere to the Kent Autistic Trust Policies and procedures policies and to comply with the relevant legislation and guidelines, including the Health and Safety at Work Act 1974, Care Standards Act 2000,the Care Quality Commission Essential Standards and local authority contracts. 1.4 MAIN DUTIES & RESPONSIBILITIES . To understand and respond to the specific needs of individuals with Autism . To protect the rights and interests of service users by treating each person as individual, supporting their rights and respecting and promoting (where appropriate) their views and wishes. . To respect the rights and dignity of the people supported by the Trust while seeking to ensure that their behaviour does not harm themselves and other people. . To establish and maintain the trust and confidence of the people supported by the Trust and their families/carers. . To develop and maintain links with the local community and resources to the benefit of service users. . To report immediately any incidence, suspicion or sign of physical or verbal abuse, neglect or harm of a service user, as outlined in the Whistleblowing Policy and Procedure. . To line manage the staff at the day resources centre. . To be responsible for ensuring that all drugs and medicines are securely locked and out of reach of residents and that drugs administered are entered in the Drugs Book provided. . To deal with emergencies and administer first aid as necessary. . To participate in training in order to develop the skills necessary to provide the best support to service users, improve and maintain your knowledge and skills. To attend staff meetings and reviews sometimes outside your normal working hours. 2.0 STANDARDS OF PERFORMANCE 2.1 To create a therapeutic environment for all people attending the day service. To ensure that staff can explain what autism is To ensure that staff work positively with individuals To promote amongst staff a non-aversive approach towards service users To encourage interaction between staff and the people they support To ensure that individuals are informed of events, developments and any news that might affect them To offer and promote choice, through the delivery of clear information to individuals To ensure that individuals are adequately prepared and informed before taking part in new activities/attending new environments

Job Description & Standards of Performance – Centre Manager 1 April 2013 To ensure that TEACCH techniques and other relevant tools are utilised to contribute to a structured and predictable environment To ensure that staffing levels are maintained. 2.2 To be responsible for the individual support plans (ISP) of the people supported by the Trust To ensure key workers responsibilities are carried out To be a back-up key worker for all of the individuals you are responsible for To ensure ISP are available and acted upon through carrying at Quality Assurance with key worker To purchase internal and external resources as set out in individual support programmes To attend pre-review meetings as and when required To contribute to the formulation of the ISP prior the pre- review meeting To attend reviews as and when required To assess/record on daily basis information on all of the people using the service To establish Individual timetables To ensure each individual’s feedback is received at monthly evaluation and document is signed by them 2.3 To liaise with all parties concerned and promote effective communication To organise 4 weekly meetings with day service staff To organise the participation of day activity staff in 3 weekly General Staff Meetings To maintain a positive staff relationships and deal with issues/grievances within the timeframes given in the Grievance Policy and Procedure To ensure key workers take part in the review process as set out in the individual support plan guidelines

To liaise monthly with the deputy (Senior Programme Instructor)

To ensure availability of up to date information on available resources in the community and with the day service is available To complete adequately each person’s ISP with regard to the number of hours of teaching time per year 2.4 To line manage day centre staff To conduct performance appraisals within the first 6 months of start of employment and annually thereafter To hold PDR sessions every three months To set out a written action plan as a result of the PDR Session and place it on Quality Assurance of the people supported in the service To utilise The Standards of Performance forms while conducting yearly performance appraisal To ensure that each member of staff is an identified key worker To encourage the professional development of staff. To use Skills Matrix to identify training needs during PDR and performance appraisals sessions Job Description & Standards of Performance – Centre Manager 2 April 2013 To ensure that individual profiles of the people supported by the Trust are made available and discussed with staff within one week of starting service. To ensure that each member of staff has specific responsibilities/expertise in order to carry out Halton College modules and that this is recorded in PDR Sessions. To ensure that all staff are trained in Health & Safety requirements and adhere to the KAT policy To liaise with the Operational Manager and Human Resources Manager with all issues relating to the discipline. To maintain duplicates of the personal files of the permanent staff which are held on the premises. To ensure safe storage of the files in the lockable cabinet To participate in the process of staff recruitment and selection, including interviewing, in order to ensure agreed staffing levels. 2.5 To implement KAT policy, aims and objectives To maintain record system pertaining the running of the service in line with the KAT policies and procedures and the NCSC requirements To ensure building and equipment are maintained to a high standard To ensure that receipts and payments of monies are maintained To familiarise yourself with all the Trust’s policies and procedures. To ensure that the day resource staff understand and adhere to the Trust’s policies and procedures To ensure that a copy of the Trust’s polices and procedures are available on the premises at all times To report breaches of the Trust’s polices and procedures to an Operational Manager Manager 2.6 To adhere to the reporting requirements To carry out Quality Assurance of service users with key worker 3 monthly and report action plan an Operational Manager To report to an Operational Manager Manager within 2 days anything that would have a negative effect on the physical and/or emotional development of service user To report within 1 month to the Residential Home Manager/Operational Manager all needs for specialist resources To report within one week to the Behaviour Support Manager/Operational Manager the need for behavioural support To report major accidents within 1 hour to Operational Manager/Behavioural Support Manager/Chief Executive To report minor accidents within 2 days to Operational Manager/Behavioural Support Manager/Chief Executive To report problems with minibus within 1 hour To report all issues posing Health and Safety risk immediately to Operational Manager/Behavioural Support Manager/Chief Executive 2.7 To be responsible for repairs/renewals

Job Description & Standards of Performance – Centre Manager 3 April 2013 To maintain current inventory of establishment resources To check monthly the fabric decoration and appliances To refer urgent repairs to appropriate source within 1 hour To deal with non-urgent repairs within 48 hours To manage redecoration as and when required 2.8 To be responsible for Health and Safety To ensure that Health and Safety policy is adhered to and that copies are available at establishment. To conduct Health and Safety check 6 monthly and report to Operational Manager. To ensure that 5 step risk assessments are up to date for building, hazardous products, equipment, activities and behaviour. To ensure that the procedure for safe keeping and administrating of medication is displayed on medication cupboard. To record fire safety checks and guidelines and to report failures. 2.9 Other duties To maintain clear and accurate records pertaining the running of the day service as required by the Trust’s procedures and the requirements of the Care Standards Act 2000. To ensure that all reports from service support committee inspection visits are followed up and any outstanding issues addressed To be responsible for carrying out tasks as set out in the MSD Sessions with your Line Manager To maintain confidentiality, within the service, regarding all residents and staff To participate in the process of supervision and performance appraisal To drive the Trust’s vehicles if required To undertake such other duties as are required and appropriate to the professional task

This Job Description and Standards of Performance are not necessarily an exhaustive reflection of Centre Manager duties. It will be reviewed periodically and changes to its contents may be made at the discretion of the General Manager, in conjunction with the post holder. This Job Description and Standards of Performance form an integral part of your Terms and Conditions of Employment.

To be signed by the member of staff on appointment

I have read, understood and will comply with an above Job Description and Standards of Performance.

______Signed

______Print name

______Date

Job Description & Standards of Performance – Centre Manager 4 April 2013