CDISC Interchange 2008 Exhibitor Info
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CDISC Conference & Exhibition Days: 15 & 16 November Education Courses: 13, 14 & 17 November
EXHIBITOR INFORMATION LOCATION
Hyatt Regency Austin 208 Barton Springs Road Austin, TX.78704 Tel.: +1 (512) 477-1234
Web: https://www.austintexas.org/meet/hyatt-regency- austin/
Room Reservation: https://aws.passkey.com/go/KDIS
EXHIBITOR SCHEDULE
The exhibition area is located in Zilker Ballroom 3, between the main conference rooms and lunch room. There will be three coffee break stations located directly outside the exhibitor room. Additionally, bistro tables will be located in two rows between the four rows of exhibitor tables (please see floor plan and booth layout below for more information).
Exhibition Schedule: Exhibit Days: Wednesday (15 November) 8.00am- 5.00pm & Thursday (16 November) 8.00am-4.30pm Booth Setup: Tuesday (14 November) 6.00-10.00pm Booth Breakdown: Thursday (16 November) ONLY after 4.30pm
EXHIBITOR COST (EXHIBITOR COST INCLUDES PARTICIPATION IN THE BINGO GAME) 10’ x 8’ booth space :
Non-members $ 3,800 (non-member price + $45 Bingo game fee) Gold Members $ 3,040 (after 20% discount + $45 Bingo game fee) Platinum Members $ 2,280 (after 40% discount + $45 Bingo game fee) Government/Academic/Non-Profit $ 2,280 (after 40% discount + $45 Bingo game fee)
EXHIBITION COSTS INCLUDE
Clinical Data Interchange Standards Consortium 401 W 15th Str., Suite 800, Austin, TX 78701, USA 512.363.5826| www.cdisc.org . 2 full conference registrations . 2 evening reception registrations . One 10’ x 8’ booth space . One 6’ draped table . 2 chairs & wastebasket . Electrical supply . Exhibitor Ribbon (from CDISC Registration Booth) . Pre & post attendee list (name and company only) . Exhibitor company name on CDISC website . Exhibitor logo and company profile in the Interchange program . Exhibitor logo on the rolling slides and exhibitor signage
Additional items/services not included above can be arranged directly with the following and will be charged by the CD IS C E xvendorsh ib it H toal thel exhibitor accordingly: 2 0 17 -11-15 0 3 :.0 0 amPSAV Audio-Visual Rental Price Prin t D ate: 2 0 17 -0 6 -14 12 :5 8 :3 2 CD IS C Exh ib it H all Z ilk er B allroo2 0m17-1(1E-15n0t3i:r0 e0 )amCop y Prin t Dat e: 2 0 17 -0 6 -14 12 :5 8 :3 2 OURZ il kBOOTHer B allroom LAYOUT(E n tire) Cop y IN ZILKER BALLROOM 3 . Select 3 booth locations from the floor plan below . Complete the Exhibitor Registration Form on Page 5, and provide required logo and company profile
1 2 1 1 1 0 Conference Rooms 3 2 9 5 1 4 2 8 4 2 6 1 3 2 2 7
Meal Room 5 7 2 1 2 G e 1n2eral Se1s1 sio n/ T1r0ack s 2 6 6 1 8 1 2 3 2 9 2 7 5 5 1 4 0 9 1 2 2 1 8 4 9 0 1 3 8 4 2
Exhibitor Area 6 3 1
1 2 3 2 2 7
Meal Room 5 b uffe t b uffe t b uffe t 7 2 1
Registration 2 R E G R E G Coffee Stations G eneral Session/ Track s 2 6 6 1 8 1 2 2 7 5 0 9 1 2 1 8 4 9 0 1 3 Exhibitor Area 1 2 3
Registration b uffe t b uffe t b uffe t R E G R E G EXHIBITOR REGISTRATIONCoffee Sta tiFORMons Booths will be assigned on a first-come, first-served basis (priority will be given to interchange sponsors). Once an
Clinical Data Interchange Standards Consortium 401 W 15th Str., Suite 800, Austin, TX 78701, USA 512.363.5826| www.cdisc.org exhibitor application has been received, an electronic invoice (or receipt/confirmation if credit card is submitted) will be sent via email within 5 business days, confirming your space. Your booth selection will be confirmed at a later date.
Booth Size: 10’ x 8’ space Please make three booth selections: (1) (2) (3) Company:
Mailing Address:
City: State/Province: Zip/Postal Code: Country:
Phone: Email Address for Invoice:
Lst Exhibit Staff Name: Exhibit Staff Email:
2nd Exhibit Staff Name: Exhibit Staff Email:
Authorized Signature: Date:
Complete, scan and send the Exhibitor Registration Form to: [email protected]
You will receive an electronic invoice within five business days which you can securely pay by credit card, check or wire transfer.
*All exhibitor registration/booth selection forms must be received by Friday, 20 October 2017. **NEW: It is required that you send both your 50-word company profile AND 300-dpi company logo for the 2017 CDISC International Interchange. We will no longer use the previous year’s information for the Final Program, as we desire to have the most updated information for your benefit.
EXHIBITOR BINGO
Exhibitor Bingo: CDISC will organize the popular Exhibitor Bingo game to drive more traffic to the exhibitors. The goal is to encourage our attendees to visit each exhibitor table to increase the amount of contacts you make at our event.
How it works: Each conference attendee will receive a bingo card at registration. Attendees must visit all exhibitors listed on the Bingo Card. Exhibitors will be given a self-inking CDISC stamp OR stickers which must be put on your company’s square on the Bingo Card. Once registrants have a stamp on every square they can then submit their cards to the CDISC registration desk (by lunch time on the second day of the conference) to be entered into a drawing for three gift cards.
After the Drawing: Exhibitors, please return the stamps to the Registration Desk so we can play the Bingo game again next year. Thank you.
SHIPPING INFORMATION
Clinical Data Interchange Standards Consortium 401 W 15th Str., Suite 800, Austin, TX 78701, USA 512.363.5826| www.cdisc.org Incoming Shipment: Shipment should not arrive earlier than Sunday, 12 November 2017 and be labeled as follows:
If you are sending more than one package within a single shipment, please be sure to number in sequence (i.e. 1 of 3, 2 of 3, etc.) Due to storage, please do not send packages more than (3) days prior to the event. Deliveries that arrive prior to this will be sujec to a $50.00 storage fee per day. Should assistance in moving deliveries to and from receiving to the exhibit/meeting area be required, the following charges shall apply:
Box Delivery Price Breakdown(inclusive of ingress and egress): Boxes 50 lbs. or less $5.00 each Boxes 50 lbs. or more $15.00 each Pallets/similar size $100.00 each Pallets over 500 lbs. $125.00 each
Outgoing Shipments: Your organization is responsible for properly sealing and labeling outgoing packages with a return address, deliver address and a contact phone number for the sender. An account number for the delivery service of choice or the sender’s credit card number and expiration date must be included to ensure proper charges by the shipping company.
CANCELLATION & GENERAL INFORMATION
Refund Policy : . More than 40 days in advance: 75% refund, . 25-40 days in advance: 50% refund, . Less than 25 days notice: no refund.
CDISC reserves the right to deny access to any individual or organization it deems to be inconsistent with the goals of the organization and its members.
Security: Exhibitors are responsible for security of their exhibit and its content. Protection, both security and insurance coverage, of exhibitors’ property is the sole responsibility of the exhibitor.
Indemnity: The Exhibitor agrees to indemnify and hold harmless CDISC, its employees and members from any and all liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment and other property brought on the premises of the hotel by Exhibitor and for losses, damages and claims caused by Exhibitor to the hotel. Exhibitor further agrees to indemnify and hold harmless CDISC, its employees and members from any and all liability to any person or persons for or by reason of any act or omission of said Exhibitor or any of its employees, agents or servants. Exhibitor, by signing the Application, expressly releases the foregoing named association and individuals from any and all liability for losses, claims, damages and injury.
QUESTIONS: If you have any concerns or questions, please send an email to: [email protected]
Clinical Data Interchange Standards Consortium 401 W 15th Str., Suite 800, Austin, TX 78701, USA 512.363.5826| www.cdisc.org