City of Wellston

Financial Plan is to eliminate all fiscal emergency On or before December 31st conditions which were of each year the City Council determined by the Auditor of shall adopt budget State pursuant to Sections appropriations for the 118.04. Ohio Revised Code. upcoming year that begins The Plan identifies the January 1st. Failure to do so actions to be taken by the is in violation of the financial City to restore the fiscal plan and the City shall be integrity of the City. It also subject to remedies and serves as a master plan by penalties as prescribed in which all future Chapter 118 of the Ohio appropriation measures Revised Code. City of Wellston must comply and directs the correction of issues essential In order to accomplish this, to financial recovery. The the following procedures Jackson County, Financial Plan may be shall be followed while the amended in the same City remains in fiscal Ohio manner as its initial passage. emergency:

The matters that need to be Financial addressed by the City of Format for Appropriations. Recovery Plan Wellston’s (“the City”) All fund appropriations will Financial Plan in order to be at a minimum passed at eliminate its fiscal the personal service and REVISED: _1-22-16 emergency conditions are set other object level. The City forth below: shall follow the budget PASSED: 1-22-16 process set forth in a The Budget Process – Resolution, and additional Appropriations: requirements as follows: City of Wellston Financial Plan By virtue of Ohio law, the a. On or before City of Wellston is required September 15th of each year to balance its annual all department heads and all operating budget. other branches Objectives of the Financial Accordingly, the City’s of Plan administration is committed government to address each of the shall submit In accordance with Section projected deficits through a their 118.06, Ohio Revised Code, series of demanding actions departmenta the Mayor must submit to designed to increase l budgets to the Financial Planning and operating revenues and/or the Mayor. Supervision Commission decrease operating (“Commission”) a Financial expenditures/expenses. The Elected Plan (“the Plan”) as approved annual appropriations officials not by ordinance or resolution of process shall be under the the Wellston City Council accomplished for the general Mayor may (“City Council”) within 120 fund and any deficit funds submit their days after the first meeting through the City’s rolling budgets to of the Commission. The five-year forecast. Council and main objective of the Page 1 of 7 copy to the budget Financial Reports: Mayor. The hearings on departmenta the City’s The City Auditor shall close l budgets Budget. the preceding month’s book shall provide and reconcile to the banks by a detailed c. The the 1st day of the following narrative Chairman of the Commission month. A copy of the explaining and/or the Financial financial information for the the need for Supervisor shall confer with preceding month shall be the the sent to the Mayor and monies mayor and Financial Supervisor. The requested. If any City Council prior to final Financial Supervisor will department budget includes budget approval. summarize the information appropriations from grant and present the summary to dollars d. The each member of the specific to Commission’s review of the Commission at the their department, the grant proposed appropriations Commission meeting. requirements, dollar ordinance before amount, and grant period December shall be 31st, City included with the Council shall City of documentation. adopt an Wellston appropriatio Financial Plan b. On or before ns ordinance the third for the Please find significant Monday in upcoming assumptions in the following November, fiscal year plan which is based on the City Council that is actions that are to be taken shall consistent by the City, legal authority complete its with all and the approximate dates budget modification of the commencement and hearings on s set forth by completion as indicated: the Mayor’s the Budget. Commission. Action: Within 7 Failure to do days from so is in Expenditure Reduction Actions: COMPLETED passage, the violation of Clerk of City the Financial Eliminate six full time equivalent (FTE) positions Council shall Plan and the throughout the Water, Sewer, Garbage, Street, and forward to City shall be Cemetery Funds, through layoffs or voluntary each subject to separations. This resulted in city-wide savings of member of remedies $284,249 in 2010, and $312,606 in subsequent the and years. Commission penalties as Eliminated one FTE position in the maintenance the proposed prescribed in department by not filling the position of a retiree. appropriatio Chapter 118 This resulted in a savings of $46,158 in 2010 and ns ordinance of the Ohio $36,457 in subsequent years. resulting Revised Eliminated the position of Sewer Supervisor, from City Code. Council’s Page 2 of 7 Reduced police force by four officers, collection.resulting in a enforcing the shut-off policy. As a result the utility savings of $145,477 in 2010 and $215,616 in revenue is already showing an increase. subsequent years The City is in the process of up-grading our meters Eliminated one position in the garbageWe Department have placed liens on property totalingto be $ radio-read. . . This will enable our meters to be by transferring an employee to the Water and read accurately and in a timely manner. This will Sewer Departments. The entire annual savings of also free up our readers to do work in other $54,277 for the Garbage Fund will be offset by departments of the city. The meter readers will be increases in the Water and Sewer Funds. classified as “floaters”, which will enable them to Close the City’s municipal swimming pool.Implement This is $5 Permissive Motor Vehiclebe Taxused per in other departments. eliminates the need for the General FundOhio to Revised provide Code. This will result in There$22,524 will be a 1 mill levy placed on the ballot in annual support of $16,500. annual revenue, to be credited to the MayStreet for Fund. the cemetery. This will generate Sale of surplus property has generatedapproximately $7,146 for 50,000.00. The cemetery will be the General Fund. mowed (seasonally) by part time workers. At the Aggressively sought out reduced Health Care We have changed our policy on impoundingrate of cars.$10 per If hour for three part time employees Insurance premiums. This resulted in city-wide the cars are going to come to us as an(or asset, the thenequivalent) at 32 hrs each per week for 24 savings of $63,196 in 2010 and an additional we have them parked on our own property.weeks. Before Plus PERS, FICA, WORKERS COMP. Any savings of $98,573 in 2011. we were being charged per day by therevenue tow truck left in this fund at the end of the year will Eliminate the Recreation Department. This owners for impounding the vehicles. Thisbe used has tosaved offset the deficit in the cemetery. ORC eliminates the need for the General Fund to provide hundreds during a year period. 118 annual support of $22,200. The City determined that servicing dumpstersThe WFD was is in the process of developing and establishing a FIRE and EMS Training Academy for Eliminate small maintenance contractno for longer upkeep cost of effective and the existing units should be sold. The sale generated $1010.the purpose of providing required certified training various City properties. This results in an annual for firefighters in our geographical area. It is savings of $2,550. Instead of mailing the Consumer Confidenceanticipated that area fire departments will elect to The City Engineer’s salary and benefits will be Report, the meter readers will be handparticipate delivering in the WFD Chartered Academy as distributed 40% Water Fund, 40% Sewer Fund, and them as they read. This will save us $928opposed in to longer commutes to other sites in the 20% Street Fund. This will result in a savings of postage. By choosing a different printingState source of Ohio. Based on the number of potential $74,316 in the General Fund, at a cost to the we are saving $347 in printing. participants, the fire chief estimates a net revenue others. The Auditor’s office revised the credit ofcard $8000 policy in 2014. This has been established and is Eliminated reimbursement for personal cell phone for security and limitation of usage. Quite successful. use to non-emergency personnel. This results in an When a customer applies for water all outstanding annual savings of $2,880 accounts must be paid in full. We are also cleaning Eliminate approximately half of the City’sCouncil street determined that the Water Reviewup the Board ones that have not been done to date. lights. This will generate annual savingswould of $47,700. the sole responsibility for adjustingThese any accounts total: $276,802.76. This includes Ohio Water Development Authority loanadjustments payments related to water, sewer, and2010, garbage. 2011 and 2012. Going back any further is will be allocated to the Sewer Capital futile. Fund, resulting in an annual savings toThe the WATER REVIEW BOARD was disbandedThe city by has filed charges for recovery of @ $6,685 Fund of $57,739 through 2016. council. All water issues are handled inas Clerk’s a result of theft in-office by a former clerk. This The Sewer Capital Fund has a healthy office.balance and amount has been paid and the accounts have been can withstand a planned decrease of 5%, (from 25% credited. to 20%) which is necessary to change theThe paymentOhio Public Works Commission loan payments source through 2016. will be made from the South Water Capital Fund, There is a need for an increase in the Northresulting Water in an annual savings to the WaterThe city Fund has of received $15,257.85 in payments on Capital Fund for future renovation projects.$1,881 An through 2030. liens placed for old accounts as of 8-2013. We are additional 5%, (from 5% to 10%), of the monthly still working on placing liens on accounts for past revenue shall be deposited into the NorthThe CityWater is in the process of identifyingdue all wateramounts. As of 11-1-13 all eligible liens have Capital account for water projects. accounts, installing new meters, completingbeen placed on old accounts. All old accounts will An additional 1 mill levy was placed onnecessary the ballot maintenance and reading allbe meters. reviewed every three months to keep this up to for the Fire Department. This will increaseThe City their has begun to hold all customersdate. revenue by approximately $52,900.00accountable, at 100% is correcting account errors, and is Page 3 of 7 COPS grant is not received, Will allow the fire the FT position would department to continue as it Water loss has been reduced, from 58%Only to be33%. kept if the Gen fund is could finance it, if not, Now. The fire levy passed by The officer’s position would 64%. The water and sewer fund will pay rentbe to eliminated. the It is ______general fund in the amount of $19,200.Also Per the year. intention of the ______The garbage fund will pay $25,200 perMayor year. to(This place a 2 mill ______was decided by the finance committee) Police This Levywill be on the ballot in ______reviewed each year. the fall of 2015 which, The City will be purchasing The city is looking into If Passed, would go into the house next to the buying a new ladder fire effect in 2016. 4th Quarter 2014 st truck. 1 quarter 2014 ______COMPLETED COMPLETED ______Office for $14,000. This will The first payment is not due ______come out of the until 2015. The first ______Kuppenheimer Cap payment would Be made The City has placed a 2 mill Improvement Fund. This from a carry Over in the FD. street levy on the ballot. Property will be used as a The subsequent Payments 1st quarter 2014 parking lot for the would be made from sales COMPLETED City building. tax for a period of Ten years. This Is in hopes of ______The payment is generating approximately ______approximately $20k $100K ______yrly. Which would be used ______to apply for a grant to The City has received the The COPS grant was applied Repave St Rt 327 in 2018. ownership known as for with the stipulation Also to help with the cost 4th quarter 2014 st 1 quarter 2015 Of maintaining the city COMPLETED ongoing streets. This would include The Frick Gallagher property, that local funding finance Cost of materials and a part the Depot property the fourth year. The results time worker. The city And other property adjacent of this application will be Has not had a street levy to the depot (railroad given in the month of Sept. since 2009. The street Tracks). At no cost to the 2014. The COPS GRANT was Levy passed by 64%. city. not funded for the year ______2015. The general fund will ______finance the pick up of ______That employee for the year ______2015. The COPS grant ______Will be applied for in 2015 to ______The city has contacted fund for the following ______Maximus for a cost allocation Three years, with local ______4th quarter 2014 th funding financing the 4 . If The city has placed a renewal IN PROCESS The COPS grants IS received, 3.5 Fire Levy on the System for all departments. the gen. fund would 1st quarter 2015. This will be started by Hold back $20,000 the first COMPLETED The end of the year….2014. three years to pay for Ballot in Nov. 2014. This levy ______The fourth year as stipulated has never failed. This ______in the grant. If the ______Page 4 of 7 The city has contacted 4TH quarter 2015 Us repair and install new Valuation Engineer ONGOING water lines, ada ramps 4th quarter 2014 Money in the long run, as And fire hydrants….which IN PROCESS opposed to pouring saves the city money. For an asset appraisal. This Money into repairs. Also will be started by some of the new equip- ______The end of the year 2014. Ment will allow us to do our ______jobs with less money ______In supplies and time spent ______on the job. Which is In 2009 our total sick leave ______A savings in both catagories. totaled $ 109,024.37. In The city has contacted ______Conway Green for an ______ONGOING 4th quarter 2014 ______2015 it totaled 33,771.11. IN PROCESS ______With a savings of Estimate for the codification We are doing safety $75,253.26. of ordinances. trainings, which will save ______1st quarter ______ONGOING ______Money in lost time and also ______BWC charges. The finance committee is ______In 2009 the total of requesting council ______overtime, sick leave, 4th quarter 2015 ______vacation, comp. COMPLETED ______To place $130,000. In the In 2011 the total revenue in ONGOING budget for the year the water dept was Time and personal time 2015 to pay off the cemetery 1st quart. 2012 totaled $541,136.37. In debt. This would ONGOING 2015 Only be transferred IF it is $2,441,360.56, as of Dec. The total was $236,321.93. not needed to fund 31st, 2015 the total rev. The savings to the city The general fund. This would Was $3,125,847.67 which Was $304,814.44. . not be transferred shows an increase of Until the end of the year. $684,487.11. This increase ______will continue as we ______Replace around 100 meters ______that require digging. ______We have scrapped several ______By purchasing new vehicles old vehicles amounting ______in many departments 4th quarter 2015 ______COMPLETED ______ONGOING To $2,952.00 We are applying for our the city has saved ______second $350,000.00 $29,200.00 ______1st quarter 2014 ______ONGOING In vehicle repairs since 2012. ______Neighborhood revitalization ______We have purchased new grant. These grants are ______equipment that will save helping ______Page 5 of 7 their Review, the proposal 1. The City will conform By purchasing new vehicles to implement a base to statutes with respect to in many departments, the rate for water, sewer and tax budgets and ONGOING garbage. Which will appropriation measures. City has saved $16,187.34 in enable the city to replace fuel costs. the needed 2. The amount and ______infrastructure of water and purpose of any issue of debt ______sewer lines. obligations will not exceed ______debt limits supported ______An overtime log was developed to track time, By appropriate materials, and personnel costs. certification by the City Fiscal In 2016 the following loans ****** Officer and County Auditor. will be paid off: Revisited North Water………… In 2009 overtime totaled $237,503.85.3. In 2015The it City will prepare $32,500.00 totaled $72,237.91. Savings of $165,175.94a financial forecast for a five- South Water………… year period in accordance $94,675.02 The city is currently determining if it haswith excess the standards Sewer Cap …………… real property that can be sold to generate As established by the $57,739.52 revenue. The financial impact cannotAuditor be of State. ______determined until the research on available ______property ids completed. 4. The City will address ______The Frick-Gallagher property will be addedand implement to the Auditor of ____ list of surplus properties to liquidate.State comments from the garage on Broadway has been addedReport to this oflist Accounting of The city clerk has worked at properties to be sold. Methods. finding old accounts and 1ST QUARTER 5. The City will adhere 2016 ONGOING to staffing levels as Those that we could not put defined below. The a lien on are being actual number of Turned over to the Law fulltime employees Director to inquire about may be less than Wage garnishments. These stated whenever are accounts that part time employees Total $500 or more. She has are utilized to fill a turned over all of vacancy. In the Those beginning with the Cit event that part time letter “A” in the y employees are Amount of $4, 244.27, and of added to a will continue through W department, the The alphabet. ell total expense shall ______sto not exceed the cost ______n of the maximum ______staffing level. Part ____ Financial Plan time employees will be based on “as The administration will be needed” and also as bringing to council for Assurances of the Financial money is available. ST 1 QUARTER 2016 Plan It does not ONGOING guarantee the part Page 6 of 7 time employees 32 Police Chief Council-General hrs a week. Dispatch Council-General Dispatch Law Director-General PT Dispatch Service Director-General PT Dispatch PT Dispatch FT Officer FT Officer Respectfully submitted, FT Officer FT Officer Connie Pelletier FT Officer FT Officer Mayor, City of Wellston PT Officer PT Officer PT Officer PT Officer Financial Plan Approvals on: Janitor-General By City of Wellston Council Fire Chief on: ___1-22-16 Fire 1st Asst. By Financial Planning and Fire 2nd Asst. Supervision Commission on: FT 75% N Water Supv-25%1-22-16 S Water SUPERVISOR 45% N Water-45% Sewer Dist-10% Garb (CITY CLERK) 45% N Water-45% Sewer Dist-10% Garb (ASST. CITY CLERK) PT N Water PT N Water PT N Water N Water N Water 50% N Water-50% S Water 40% N Water-40% N Sewer-20% Street (CITY ENGINEER) South Water 50% Water Dist Supv-50% Sewer Dist SUPERVISOR 50% Water Dist-50% Sewer Dist 50% Water Dist-50% Sewer Dist 3 PT in water, sewer and street 50% Meter-25% Water Dist-25% Sewer Dist North Sewer SUPERVISOR North Sewer Employee North Sewer Employee 25% Sewer Dist-25% Clerk N Water-10% Garb-20% Mayor Sec-20% Law Dir (SECRETARY) 50% Water Dist-50% Sewer Dist Garbage Garbage Street 50% Street Supv-50% Garbage Mayor-General Auditor-General Auditor-General Auditor-General Treasurer-General Council-General Council-General Council-General Page 7 of 7