University of West Alabama Alumni Chapter CHARTER AND BY-LAWS 2008

Article I. Name and Purpose The name of the chapter is the Chapter. The objectives of this organization shall be to promote and encourage interest in The University of West Alabama, and to bring together the alumni in Counties.

Article II. Officers Officers of the Chapter shall consist of a President, a Vice President (who shall serve as President-Elect), a Secretary, and a Treasurer who shall be elected for a two-year term by the membership at a meeting prior to the end of the fiscal year of the Chapter. The fiscal year will coincide with the fiscal year of The University of West Alabama National Alumni Association. Section A. Executive Council The Executive Council shall consist of the President, Vice- President, Secretary, and Treasurer. (You could add other, such as: the Executive Council would be able to make emergency decisions and report such action to the Chapter membership at its next meeting. Section B. President The President shall be the chief officer of the chapter; shall preside at all meetings of the Executive Committee; shall assist in the formulation and promoting of the Chapter; and shall preside at all meetings of the members of the Chapter. The President shall also serve as an officer on the National Alumni Association Executive Council. Section C. Vice President The Vice-President shall serve as President-Elect of the chapter and shall work with the President to become familiar with the duties of that office, and will succeed the President at the end of the term for which the President has been elected. The Vice-President shall perform the duties of the President in the absence of the President from the Executive Committee or a Chapter

1 membership meeting. The Vice-President shall succeed to the presidency upon the death, resignation or removal of the President and shall serve in the capacity through the remainder of the term for which the President was elected. The Vice-President will serve as the Parliamentarian for the Chapter. Section C. Secretary The Secretary shall record the proceedings of the meetings of the Chapter, compile and preserve records for the Chapter such as membership attendance and payment of dues, assist the Treasurer in receipt of any monies received by the Chapter, such as: dues, fundraising events, etc. Section D. Treasurer The Treasurer shall supervise and receipt all monies received by the Chapter and deposit same into the Chapter's account set up in The University of West Alabama Foundation Account. For disbursement of funds in the Chapter's account, the Treasurer will complete and sign an Expenditure Request Form and forward it to the Alumni Office at the University of West Alabama for payment. Section E. Parliamentarian The Vice President will serve as the Parliamentarian for the Chapter and will ensure that all meetings are conducted according to Roberts Rules of Order.

Article III. Membership An alumni chapter may be chartered in any area where alumni population dictates a reasonable membership and where a group of alumni have elected officers and established goals and/or mission that reflects the objectives of the National Alumni Association. Section A. Active Membership All persons who have matriculated through The University of West Alabama or its predecessor colleges, persons who have served as members of the faculty, staff, or board of trustees of The University of West Alabama or its predecessor colleges are considered to be eligible for membership. Section B. Honorary Membership Any person who has rendered distinctive service to The University of West Alabama or the Chapter may be elected to become an honorary alumnus upon recommendation by at least two members of the Chapter.

2 Persons holding honorary membership do not vote or hold any office in the Chapter.

Article IV. Elections The Executive Committee will serve as the Nominating Committee and provide a slate of officers for consideration by the membership. Election of officers will be held biennially at a regular scheduled meeting prior to the end of the Chapter's fiscal year. All members of the Chapter may offer nominations from the floor of the Chapter meeting. All nominees must have given prior approval for their names to be placed on the ballot and have expressed their willingness to serve in such capacity.

Article V. Committees The Chapter shall authorize and define the powers and duties of all standing committees. Members of the standing committees shall be appointed and/or voted on by the voting body. The standing committees are as follows: Membership, Scholarship, and Hospitality (possibly others as determined by the By-laws).

Article VI. Meetings Section A. Regular meetings shall be held on and the Secretary must notify the membership at least two weeks prior to a scheduled meeting. Section B. Special meetings may be called by notification to the Chapter members at least two weeks prior to a scheduled meeting. Section C. By a majority vote of members present, the Chapter shall have the authority to approve, disapprove, or modify all actions previously taken by the Executive Council.

Article VII. Amendment to By-laws Section A. The By-laws for the Chapter may be amended at any regular meeting of its membership, provided that a notice stating the purpose of each proposed amendment is sent to every member of the Chapter not less than ten

3 days prior to the date of the meeting at which the proposed amendment is to be considered for vote by the membership. Section B. It shall require a roll call vote of not less than two-thirds of the members of the Chapter who are present at the meeting to amend the By-laws.

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