Government of Andhra Pradesh s3

STATE AUDIT : KHAMMAM DISTRICT

DISTRICT AUDIT OFFICER, STATE AUDIT : KHAMMAM

(i) THE PARTICULARS OF ORGANISATION, FUNCTIONS AND DUTIES

ORGANIZATION OF THE DEPARTMENT

LEVEL OF THE OFFICE HEAD OF THE OFFICE

STATE OFFICE DIRECTOR AT HYDERABAD

REGIONAL OFFICES REGIONAL DEPUTY DIRECTORS

VISAKHAPATNAM, ELURU, ONGOLE, KURNOOL, WARANGAL & HYDERABAD.

DISTRICT LEVEL DISTRICT AUDIT OFFICER

AT ALL REVENUE DISTRICT HEAD QUARTERS

FUNCTIONS & DUTIES

To conduct an audit in respect of any local authority or any other authority specified in the schedule in the manner provided by or under this Act and to recover the cost of audit in respect of such authorities as may be specified by the Government.

Authorizes and certifies the Pensionary benefits to all retired class IV employees in all State Government Departments, Secretariat Departments, Police constables, Head Constables of Police Departments and Forest Guards of Forest Department. Employees of A.P. Housing Board, A.P. State Residential Educational Institutions Society, Hyderabad; Employees of A.P. Social Welfare Residential Educational Institutions Society, Hyderabad, Employees of A.P. Khadi & Village Industries Board, Hyderabad. (ii) POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES:

(1) DISTRICT AUDIT OFFICER:

Head of the District of this Department. Appointing/transferring/disciplinary authority in respect of Junior Auditor, Typist, Record Assistant and Attender.

Responsible for overall conducting/ approving / issuing of Audits in the District in respect of the institutions under the audit fold of the department. Preparation of District Consolidated Audit Report of each District.

Authorizes and certifies the of Pensionary benefits to all retired class IV employees in all State Government Departments, Police constables, Head Constables of Police Departments and Forest Guards of Forest Department at District Level and Class IV Employees of A.P. Secretariat Department and A.P. Housing Board, A.P. State Residential Educational Institutions Society, Hyderabad; Employees of A.P. Social Welfare Residential Educational Institutions Society, Hyderabad, Employees of A.P. Khadi & Village Industries Board, Hyderabad at Directorate.

(2) ASSISTANT AUDIT OFFICER:

First level Gazetted officer conducting Audits at the field level with the assistance of Senior Auditors and Junior Auditors. Head of the office in certain independent offices and also drawing and disbursing officer in respect of their staff.

(iii) THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY:

The channels of supervision and decision making process are: (1) Junior Auditor/Senior Auditors Assistant Audit Officer Audit Officer Director

(2) Junior Auditor/Senior Auditors Assistant Audit Officer Regional Deputy Director/Deputy Director Director

As regards accountability, all staff members are governed by A.P. Civil Service (conduct Rules) 1964 and A.P. State Audit Rules, 2000.

(iv) THE NORMS SET BY IT FOR THE DISCHARGE OF FUNCTIONS:

The Action Plan of audit for the year drawn by the Director shall be followed by the District Audit Officer and his staff.

(v) THE RULES REGULATIONS INSTRUCTIONS MANUALS AND RECORDS HELD BY IT UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:

1. Andhra Pradesh State Audit ACT, 1989 (Act 9 of 1989)

2. Andhra Pradesh State Audit Rules, 2000.

3. Specific Acts/Rules and Government Orders governing the various institutions which are included in the Schedule to the A.P.State Audit Act.

4. All other rules and government instructions issued from time to time incidental to and connected with the audit of various institutions and service conditions of the Government employees.

(vi) A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL:

No document connected with public service are held by the Department. (vii) THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF.

The Department is entrusted with the audit on the accounts of the authorities listed in the schedule to A.P. State Audit Act, 1989, as such no arrangement exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof

(viii) A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTTEES, AND OTHER BODIES ARE OPEN TO THE PUBLIC OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC :

No Boards, Councils, Committees And Other Bodies exist in this department

(ix) A DIRECTORY OF ITS OFFICERS AND EMPLOYEES:

Furnished in Annexure I.

(x) THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS.

Furnished in Annexure II.

(xi) THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE:

This department comes under Non-Plan. Budget Estimates furnished in Annexure- III (xii) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES.

No subsidy programmes connection with any benefit is entrusted to the department.

(xiii) PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED BY IT:

(xiv) DETAILS IN RESPECT OF THE INFORMATION AVAILABLE TO OR HELD BY IT, REDUCED TO AN ELECTRONIC FORM.

The following documents which were issued by the departmental authorities only in respect of the employees of this department.

Audit: 1. Information regarding completion of audit of the Institution under the audit purview of this department

2. Information relating to and connected with Surcharge Certificates issued.

Accounts: 1. Budget of the Department. 2. Cash Book. 3. Vouchers. 4. Acquittance Register.

Establishment: 1. Appointment /promotion orders. 2. Orders placing on probation and declaration of probation. 3. Seniority list. 4. Exemption from passing tests 5. Transfer orders. 6. Leave sanction orders. 7. Training orders. 8. L.T.C. sanction orders 9. No objection Certificates 10. Increment sanction orders 11. Sanction order of advances 12. Pay fixation orders. 13. Additional charge allowance sanction orders. 14. Permission to study in evening colleges 15. Retirement notifications 16. Retirement orders 17. PPOs, GPOs and CPOs 18. Declaration of Home Towns 19. Statement of electronic equipment. 20. Tools and Plants Register

(xv) THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING WORKING HOURS OF LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE.

This department has no interface with citizens in any manner whatsoever, not applicable to this department.

(xvi) THE NAMES AND DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICER.

The officers are proposed by designation in view of the change of the officers from the present place of work due to promotion, transfers, retirement, suspension, reversion and deputation to Foreign Service.

SL. District Designation of the State Public No. Information Officer 1 KHAMMAM District Audit Officer, State Audit, KHAMMAM

(xvii) SUCH OTHER INFORMATION AS MAY BE PRESCRIBED AND THEREAFTER UPDATE THESE PUBLICATIONS EVERY YEAR.

The information in respect of the item (xiv) will be made available for the period from 1-10-2005 onwards

Sd/- GM Majid For DIRECTOR

ANNEXURE – I Sl.No. Name Designation Office in which working 1 2 3 4 1 Narayana Swamy District Audit O/o District Audit Officer, Officer State Audit, Khammam. 2 A.Satyanarayana Assistant Audit O/o District Audit Officer, Officer State Audit, Khammam. 3 J.Raja Rao Assistant Audit O/o District Audit Officer, Officer State Audit, Khammam. 4 G.Chandra Sekhar Senior Auditor O/o District Audit Officer, State Audit, Khammam. 5 M.V.Ramana Rao Senior Auditor O/o District Audit Officer, State Audit, Khammam. 6 Smt. N.Sesha Pani Senior Auditor O/o District Audit Officer, State Audit, Khammam. 7 T.Koteshwara Rao Senior Auditor O/o District Audit Officer, State Audit, Khammam. 8 B.Venkateswhwara Senior Auditor O/o District Audit Officer, Rao State Audit, Khammam. 9 J.Moha Rao J.A. O/o District Audit Officer, State Audit, Khammam. 10 K.Subhash Babu Typist O/o District Audit Officer, State Audit, Khammam. 11 G.Rama Krishna Typist O/o District Audit Officer, State Audit, Khammam. 12 N.Narasimha Rao Assistant Audit O/o Assistant Audit Officer, Officer State Audit, Khammam. 13 T.Bhaskar Prasad Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 14 E.Pullaiah Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 15 T.Harinadha Babu Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 16 B.Rama Rao Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam.

Sl.No. Name Designation Office in which working 1 2 3 4 17 P.Kurpakar Rao Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 18 P.Shivanandam Senior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 19 R.Upender Junior Auditor O/o Assistant Audit Officer, State Audit, Khammam. 20 P.M.T.V.V.Murali Junior Auditor O/o Assistant Audit Officer, Krishna State Audit, Khammam. 21 R.Venkateshwara Junior Auditor O/o Assistant Audit Officer, Rao State Audit, Khammam. 22 V.Pitchaiah Attender O/o Assistant Audit Officer, State Audit, Khammam 23 Sd.Jafar Ali Attender O/o Assistant Audit Officer, State Audit, Khammam. 24 M.K.Shaffiuddin Assistant Audit O/o Assistant Audit Officer, Officer State Audit, (M.P), Khammam. 25 Z.George Senior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam. 26 D.Venkateshwarlu Senior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam. 27 V.Veerabhadra Senior Auditor O/o Assistant Audit Officer, Rao State Audit, (M.P), Khammam 28 G.Venkateshwara Senior Auditor O/o Assistant Audit Officer, Reddy State Audit, (M.P), Khammam 29 M.Nageshwara Rao Senior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam 30 M.Rama Swamy Junior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam 31 N.Ravi Babu Junior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam.

Sl.No. Name Designation Office in which working 1 2 3 4 32 K.Naveen Junior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam 33 K.Devaiah Junior Auditor O/o Assistant Audit Officer, State Audit, (M.P), Khammam. 34 P.Lohidasu Attender O/o Assistant Audit Officer, State Audit, (M.P), Khammam 35 P.Vasundhara Attender O/o Assistant Audit Officer, State Audit, (M.P), Khammam 36 R.Venkatappaiah Assistant Audit O/o Assistant Audit Officer, Officer State Audit, (Z.P), Khammam. 37 B.Appa Rao Senior Auditor O/o Assistant Audit Officer, State Audit, (Z.P), Khammam. 38 Ch.Hanumaiah Senior Auditor O/o Assistant Audit Officer, State Audit, (Z.P), Khammam. 39 G.Hussain Senior Auditor O/o Assistant Audit Officer, State Audit, (Z.P), Khammam. 40 K.Venkateshwara Senior Auditor O/o Assistant Audit Officer, Rao State Audit, (Z.P), Khammam. 41 G.L.Narasimha Senior Auditor O/o Assistant Audit Officer, Rao State Audit, (Z.P), Khammam. 42 P.Jwala Narasimha Junior Auditor O/o Assistant Audit Officer, Rao State Audit, (Z.P), Khammam. 43 N.Sudheer Junior Auditor O/o Assistant Audit Officer, State Audit, (Z.P), Khammam. 44 Smt. B.Naga Mani Junior Auditor O/o Assistant Audit Officer, State Audit, (Z.P), Khammam. 45 Smt. T.Aruna Attender O/o Assistant Audit Officer, State Audit, (Z.P), Khammam.

Sd/- GM Majid For DIRECTOR ANNEXURE-II

Sl. Name Designation Office in which Gross No. working Salary for the month of Augus t 2005 1 2 3 4 5 1 Narayana Swamy District Audit Officer O/o District Audit 19,116/- Officer, State Audit, Khammam. 2 A.Satyanarayana Assistant Audit Officer -DO- 17,834/- 3 J.Raja Rao Assistant Audit Officer -DO- 17,854/- 4 G.Chandra Sekhar Senior Auditor -DO- 17,874/- 5 M.V.Ramana Rao Senior Auditor -DO- 14,787/- 6 Smt. N.Sesha Pani Senior Auditor -DO- 14,677/- 7 T.Koteshwara Rao Senior Auditor -DO- 14,727/- 8 B.Venkateswhwara Senior Auditor -DO- 7,891/- Rao 9 J.Mohan Rao J.A. -DO- 8,437/- 10 K.Subhash Babu Typist -DO- 5,584/- 11 G.Rama Krishna Typist -DO- 5,457/- 12 N.Narasimha Rao Assistant Audit Officer O/o Assistant Audit 18,424/- Officer, State Audit, Khammam. 13 T.Bhaskar Prasad Senior Auditor O/o Assistant Audit 15,654/- Officer, State Audit, Khammam. 14 E.Pullaiah Senior Auditor O/o Assistant Audit 16,205/- Officer, State Audit, Khammam. 15 T.Harinadha Babu Senior Auditor O/o Assistant Audit 15,654/- Officer, State Audit, Khammam. 16 B.Rama Rao Senior Auditor O/o Assistant Audit 15,180/- Officer, State Audit, Khammam.

Sl. Name Designation Office in which working Gross Salary for No. the month of August 2005 1 2 3 4 5 17 P.Krupakar Rao Senior O/o Assistant Audit 10,337/- Auditor Officer, State Audit, Khammam. 18 P.Shivanandam Senior O/o Assistant Audit 12,877/- Auditor Officer, State Audit, Khammam. 19 R.Upender Junior Auditor O/o Assistant Audit 7,906/- Officer, State Audit, Khammam. 20 P.M.T.V.V.Murali Junior Auditor O/o Assistant Audit 5,317/- Krishna Officer, State Audit, Khammam. 21 R.Venkateshwara Junior Auditor O/o Assistant Audit 5,317/- Rao Officer, State Audit, Khammam. 22 V.Pitchaiah Attender O/o Assistant Audit 7,668/- Officer, State Audit, Khammam 23 Sd.Jafar Ali Attender O/o Assistant Audit 4,181/- Officer, State Audit, Khammam. 24 M.K.Shaffiuddin Assistant O/o Assistant Audit 17,874/- Audit Officer Officer, State Audit, (M.P), Khammam. 25 Z.George Senior O/o Assistant Audit 15,639/- Auditor Officer, State Audit, (M.P), Khammam. 26 D.Venkateshwarlu Senior O/o Assistant Audit 15,664/- Auditor Officer, State Audit, (M.P), Khammam. 27 V.Veerabhadra Senior O/o Assistant Audit 9,706/- Rao Auditor Officer, State Audit, (M.P), Khammam 28 G.Venkateshwara Senior O/o Assistant Audit 10,126/- Reddy Auditor Officer, State Audit, (M.P), Khammam 29 M.Nageshwara Senior O/o Assistant Audit 8,960/- Rao Auditor Officer, State Audit, (M.P), Khammam 30 M.Rama Swamy Junior Auditor O/o Assistant Audit 9,184/- Officer, State Audit, (M.P), Khammam 31 N.Ravi Babu Junior Auditor O/o Assistant Audit 5,760/- Officer, State Audit, (M.P), Khammam. Sl. Name Designation Office in which working Gross Salary for No. the month of August 2005 1 2 3 4 5 32 K.Naveen Junior Auditor O/o Assistant Audit 5,654/- Officer, State Audit, (M.P), Khammam 33 K.Devaiah Junior Auditor O/o Assistant Audit 5,192/- Officer, State Audit, (M.P), Khammam. 34 P.Lohidasu Attender O/o Assistant Audit 7,418/- Officer, State Audit, (M.P), Khammam 35 P.Vasundhara Attender O/o Assistant Audit 4,262/- Officer, State Audit, (M.P), Khammam 36 R.Venkatappaiah Assistant O/o Assistant Audit 17,301/- Audit Officer Officer, State Audit, (Z.P), Khammam. 37 B.Appa Rao Senior O/o Assistant Audit 15,654/- Auditor Officer, State Audit, (Z.P), Khammam. 38 Ch.Hanumaiah Senior O/o Assistant Audit 10,081/- Auditor Officer, State Audit, (Z.P), Khammam. 39 G.Hussain Senior O/o Assistant Audit 7,693/- Auditor Officer, State Audit, (Z.P), Khammam. 40 K.Venkateshwara Senior O/o Assistant Audit 8,410/- Rao Auditor Officer, State Audit, (Z.P), Khammam. 41 G.L.Narasimha Senior O/o Assistant Audit 8,762/- Rao Auditor Officer, State Audit, (Z.P), Khammam. 42 P.Jwala Junior Auditor O/o Assistant Audit 5,760/- Narasimha Rao Officer, State Audit, (Z.P), Khammam. 43 N.Sudheer Junior Auditor O/o Assistant Audit 5,603/- Officer, State Audit, (Z.P), Khammam. 44 Smt. B.Naga Mani Junior Auditor O/o Assistant Audit 5,192/- Officer, State Audit, (Z.P), Khammam. 45 Smt. T.Aruna Attender O/o Assistant Audit 4,624/- Officer, State Audit, (Z.P), Khammam.

Sd/- GM Majid For DIRECTOR ANNEXURE – III (District Offices)

STATE AUDIT DEPARTMENT INFORMATION REGARDING B.E 2005-06 Rs. in thousands MAJOR HEAD – 2054 – Treasuries & Accounts Administration MINOR HEAD- 098 – State Audit Department SUB HEAD – (03) District Offices* Head B.E. 2005-06 (03) 010-Salaries: 011 Pay 12,59,21 012 Allowances 3,28,21 013 Dearness Allowance 5,03,68 TOTAL (010 Salaries) 20,91,10 020- Wages 5,16 110- Domestic Travel Exp: 111 Traveling Expenses 1,79,56 TOTAL (110 DT Exp.) 1,79,56 130-Office Expenses 131-Utility Payments 40,00 132-Other Office Expenses 55,36 TOTAL (130 Off. Exp.) 95,36 140 Rates, Rents & Taxes 25,00 240-Petrol, Oil & Lubricants 0 280-Profesional Services 281 Pleader Fees 88 284-Other Payments TOTAL (280 Pro. Ser.) 88 310-Grants-in-aid 312 Obseques Charg. 5 TOTAL (310 G.I.A) 5 TOTAL (500 O.Char.) 510-Motor Vehicles Non-Salary 3,06,01 GRAND TOTAL 23,97,11

Sd/- GM Majid For DIRECTOR * The above Budget Estimate relate to all district offices including Khammam District.