Community Mental Health & Substance Abuse Services Board

COMMUNITY MENTAL HEALTH & SUBSTANCE ABUSE SERVICES BOARD OF ST. JOSEPH COUNTY MEETING MINUTES OF JUNE 25, 2013 677 E MAIN STREET, SUITE A, CENTREVILLE MI 49032

OFFICERS PRESENT: Robin Baker, Vice Chair; Veronica Atkins, Secretary, MEMBERS PRESENT: Gwen Donmyer, Greg Hackman, Dori Leo, Rebecca Black,

EXCUSED: Barbara Parker, Chair; Gaylene Adams, Member at Large; Don Eaton; Betty Massey; Larry Walton OTHERS PRESENT: Elizabeth O’Dell, Randy Kline, Lisa Loker

1. CALL TO ORDER

The meeting was called to order at 5:30 PM by Robin Baker, Vice Chair.

2. AGENDA

A MOTION WAS MADE BY ATKINS, SUPPORTED BY DONMYER, TO APPROVE THE AGENDA AS PRESENTED. ALL IN FAVOR/NONE OPPOSED MOTION CARRIED.

3. VISITORS, GUESTS

Liz presented the Application for Proposal (AFP) to the board and others present. The resolution and bylaws were filed with the county as of last evening. Liz thanked Jason Wilkey for bringing the new region IT leaders together to move forward into the new region.

Highlights include a review of the counties involved, governance, financial management, accreditation, quality reviews and policies. There is also an emphasis on integrated employment and recovery.

The board asked Liz if she was happy with the application that is being submitted and she stated she has voiced her opinions on those things that she was unsure of to assure that our county’s voice was heard.

4. APPROVAL OF PROPOSED MINUTES

A MOTION WAS MADE BY ATKINS, SUPPORTED BY LEO, TO APPROVE THE MINUTES OF MAY 28, 2013 AS PRESENTED. ALL IN FAVOR/NONE OPPOSED. MOTION CARRIED.

5. FINANCE

Randy Kline reviewed the financial status of the agency. He noted we are showing a year to date loss of $583,922 and a loss of $237,097 for the month. This includes the 236 Transfer from Oakland County that had to be returned to the state; the state decided that prior year funds should not have been approved for transfer.

The cost reductions that were put into place are making a small difference but the drivers that the agency is unable to control; inpatient hospital and specialized residential are still high. Salaries are $254,000 under budget. CMHSAS-SJC Board Minutes June 25, 2013 Page 2

GF is showing a deficit of $398,000 and Medicaid $193,000 as of March 31, 2013. Liz has requested additional current year 236 Transfers and has met with legislators to discuss our situation. Region 4 finance meetings have focused on policy and procedures; actual numbers have not been discussed.

No contracts this month however the Substance Abuse contract with Kalamazoo should be ready before next months meeting.

6. POLICIES

Policies were presented for review in the board packet. No changes have been made.

A MOTION WAS MADE BY BLACK SUPPORTED BY DONMYER TO APPROVE THE FOLLOWING POLICIES AS PRESENTED: V.06 Communications/Counsel to the Board II.10 Board Executive Committee III.01 Delegation to the Executive Director III.02 Executive Director Role ALL IN FAVOR/NONE OPPOSED. MOTION CARRIED

7. EXECUTIVE COMMITTEE REPORT

Liz mentioned that most information was in her report. However after the meeting a resignation was received; the original one board vacancy is now two. This resignation letter was given to the board to review, however it will be added to July’s board meeting for resignation acceptance as it was not approved for this month’s agenda.

Gwen asked if a paid advertisement had to be put in the paper by the county. This should be followed up with both papers to see if there is a county cost savings possibility for board applications. Margaret Schultz could possibly be an avenue for applicants also. Applicants showing an interest will have to meet criteria necessary for appropriate board composition.

8. TRAUMA VIDEO

Liz presented the video on trauma and it’s affects on individuals. Trauma informed training has been done with children’s and adult MI staff for several years. Lynelle Thrasher and Kelly Norris both shared brief information on this program here with our customers.

9. EXECUTIVE DIRECTORS REPORT

Liz informed the board that the Union contract is up at the end of this fiscal year. One of the things that the board will need to decide on is the insurance being either an 80/20 split for all or a hard-cap, which is a max premium that the employer decides it will pay for an employee plan. This is a requirement for Public Act 152. A committee has been formed from members of the union and management to look at insurance options.

10. OPERATING AGREEMENT CMHSAS-SJC Board Minutes June 25, 2013 Page 3

Liz presented this document as the last piece of the AFP that she wanted to present to the board before the July 1, 2013 submission.

A MOTION WAS MADE BY DONMYER, SUPPORTED BY HACKMAN, TO APPROVE THE OPERATING AGREEMENT AS PRESENTED. ALL IN FAVOR/NONE OPPOSED. MOTION CARRIED.

11. ENVIRONMENTAL SCAN

The invitation to the Medical Necessity training that has been sent out to all of our active customers and guardians was shared with the board. This training is June 27th at 3:30.

The Director’s Forum provided information on the Great Michigan Read program whose book chosen this year is Annie’s Ghosts by Steve Luxumberg. There are forms in the packet if anyone wants to help sponsor these events financially.

The Integrated Health Training has been completed at GOCC which was made possible by a grant through the state. Liz thanked Kelly Norris for her leadership in making this training at GOCC happen.

12. ADJOURNMENT

A MOTION TO ADJOURN WAS MADE BY HACKMAN, SUPPORTED BY DONMYER. ALL IN FAVOR/NONE OPPOSED. MOTION CARRIED

MEETING ADJOURNED AT 6:22 PM.

______Veronica Atkins, Secretary Date