Preparing Your Institution S Or Program S Response

ACCREDITING BUREAU OF HEALTH EDUCATION SCHOOLS 7777 Leesburg Pike Suite 314 N · Falls Church, Virginia 22043 Tel. 703/917.9503 · Fax 703/917.4109 · E-Mail [email protected]

PREPARING YOUR INSTITUTION’S OR PROGRAM’S RESPONSE

Submission Format

1. The Response to the Evaluation Visit Report(s) must be submitted as one* seamless Portable Document Format (.pdf) file* on a USB drive or a Compact Disk (CD). The one file should include a narrative for each citation immediately followed by the exhibits for that citation (i.e. 1st cited standard number and language, exhibits for that standard, 2nd cited standard number and language, exhibits for that standard, 3rd cited…. ). Please ensure that the .pdf is optimized for web and email and has a file size limit of 50mb or less. The Response may not be submitted to the Commission via e- mail.

Do not use: periods, commas, numbers signs (#) or other punctuation marks in file name or folder name [other than hyphen (-) or underscore (_)] Follow the general “rules” below:

 Use hyphens (dashes) or underscores instead of spaces to separate words in a file and in a folder name

 Choose single words or short phrases for file and folder names. Abbreviate words using commonly understood abbreviations.

Prepare the .pdf file using Adobe Acrobat 7.0 Standards (or higher version) software. Any security features in the PDF document must be disabled.

Other file formats will not be accepted.

Failure to adhere to these instructions will result in the return of the submission to the institution and a late fee assessed in accordance with the Fees Appendix, Accreditation Manual.

2. Identification - It is imperative that the response identifies the (1) institution’s name, (2) city/state, (3) ABHES ID, (4) “Response to ABHES Visit” or “Response to Commission Action Letter,” and (5) the Date of the response.

Presentation

Responses must be professional in appearance and legible. To facilitate review, the requirements set forth below must be followed for the submission of the response.

Nationally Recognized by the U.S. Department of Education Response Page 2

Minimally, responses include:

1. A cover letter that identifies the document as the response to the Visitation Report or Commission Action letter, with specific date reference.

2. The exact wording of the cited accreditation standard(s) including the narrative explanation from the Evaluation Visit Report or Commission Action Letter.

3. A detailed narrative explanation for each cited standard that describes the institutional changes made to correct the area of noncompliance.

4. Identified* exhibits (e.g., faculty_mtg_min_10_12) to support the narrative explanation using electronic bookmarks ** placed within the document in a manner that facilitates review of the response document.

*referencing an exhibit with a number only is not sufficient identification **A Response that includes exhibits, which are not electronically bookmarked, will not be accepted.

5. A table of contents for the document, which includes the electronic bookmarks.

PLEASE SEE THE SAMPLE RESPONSE , WHICH FOLLOWS THESE INSTRUCTIONS.

Documentation is Critical

Documentation to support the institution’s or program’s explanations and to demonstrate that the institution or program is in compliance with the accreditation standard(s) cited is required. Failure to provide adequate documentation to evidence correction of each deficiency may result in a deferral or denial of the institution’s or program’s application, or the issuance of a show-cause directive or withdrawal of the current grant of accreditation.

Submissions to validate the response narrative(s) may include documents such as the following examples:

 Evidence of faculty professional growth  Student surveys and analysis indicating increased satisfaction  Record of graduate placements  Minutes of meetings held since the on-site evaluation (i.e., faculty, staff, advisory board)

The required documentation will depend on the specific reason the accreditation standard was cited as a violation.

Important Note: Always resubmit the documentation of an item that you request be reviewed again when responding to a Commission Action letter, and make the fact that this is a resubmission known in the narrative. Do not request the Commission reference the documentation that was included in a response submitted previously to the Commission. March 5, 2015

Ms. Florence Tate Moneymaker Executive Director ABHES 7777 Leesburg Pike, Suite 314N Falls Church, VA 22043

Re: ABC Health Education Institute, Indialantic, FL ID# I-555-01 Response to February 12-13, 2015 Evaluation Response

Dear Ms. Moneymaker:

Following this letter is ABC Health Education Institute’s Response to the accreditation standards violations cited in the ABHES evaluation reports for the on-site evaluation visits conducted February 12-13, 2015.

Sincerely,

Penelope Brown Executive Director Table of Contents page #

Cited Accreditation Standards V.A.5 ...... 4

IV.J.2 ...... 8 RESPONSE TO RENEWAL GRANT VISIT ABC HEALTH EDUCATION INSTITUTE - INDIALANTIC CAMPUS

V.A.5. A program has an active advisory board of in-field specialists, current in the applicable specialty, representing its communities of interest, to assist administration and faculty in fulfilling stated educational objectives.

RESPONSE ABC Health Education Institute made a wide-spread effort to locate and recruit an individual to serve as a distance education advisor on our program advisory boards. After interviewing several candidates, we have secured the services of Ms. Deirdre McCarthy. Ms. McCarthy has been working within the distance education environment since 2000. See Ms. McCarthy’s current resume – Exhibit 1 McCarthy Resume. She currently works with Cardinal University Minneapolis, Minnesota, as a chair, Computer Technology Programs as well as an instructor. Exhibit 1- McCarthy Resume is a copy of Ms. McCarthy’s current resume to demonstrate her qualifications.

Exhibit 2 – Meeting Agenda is the Agenda for the Medical Assisting Program Advisory Board Meeting held February 7, 2012, via GoToMeeting. Please note agenda item one is the Introduction Ms. McCarthy and her role on the Advisory Board.

Exhibit 3 – Meeting Minutes the Meeting Minutes, is provided to note Ms. McCarthy’s attendance, and furthermore, to demonstrate her participation at the Meeting. The next scheduled Advisory Board Meeting for the Medical Assisting Program is scheduled for August 7, 2012. Ms. McCarthy is planning a visit to the institution for a few hours, including meeting with program instructors, prior to attending (in person) the scheduled meeting. Exhibit 1- MCCARTHY RESUME

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Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna. Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus ipsum pretium metus, in lacinia nulla nisl eget sapien. Donec ut est in lectus consequat consequat. Etiam eget dui. Aliquam erat volutpat. Sed at lorem in nunc porta tristique. Proin nec augue. Quisque aliquam tempor magna. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Nunc ac magna. Maecenas odio dolor, vulputate vel, auctor ac, accumsan id, felis. Pellentesque cursus sagittis felis.

Pellentesque porttitor, velit lacinia egestas auctor, diam eros tempus arcu, nec vulputate augue magna vel risus. Cras non magna vel ante adipiscing rhoncus. Vivamus a mi. Morbi neque. Aliquam erat volutpat. Integer ultrices lobortis eros. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin semper, ante vitae sollicitudin posuere, metus quam iaculis nibh, vitae scelerisque nunc massa eget pede. Sed velit urna, interdum vel, ultricies vel, faucibus at, quam. Donec elit est, consectetuer eget, consequat quis, tempus quis, wisi. In in nunc. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos hymenaeos. Donec ullamcorper fringilla eros. Fusce in sapien eu purus dapibus commodo. Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus. Exhibit 2 – MEETING AGENDA MEDICAL ASSISTING PROGRAM ADVISORY BOARD

A.5.1. Distance Eduction Representative, Deirdre McCarthy ac, accumsan id, felis. Pellentesque cursus sagittis felis.

A.5.2. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna. Nunc viverra imperdiet enim. A.5.3. Fusce est. Vivamus a tellus. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede.

A.5.4. Vivamus a tellus. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem. In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at, vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut nonummy.

A.5.5. Cras faucibus condimentum odio. Sed ac ligula. Aliquam at eros. Etiam at ligula et tellus ullamcorper ultrices. In fermentum, lorem non cursus porttitor, diam urna accumsan lacus, sed interdum wisi nibh nec nisl. Ut tincidunt volutpat urna. Mauris eleifend nulla eget mauris. Sed cursus quam id felis. Curabitur posuere quam vel nibh. Cras dapibus dapibus nisl. Vestibulum quis dolor a felis congue vehicula. Maecenas pede purus, tristique ac, tempus eget, egestas quis, mauris. Curabitur non eros. Nullam hendrerit bibendum justo. Fusce iaculis, est quis lacinia pretium, pede metus molestie lacus, at gravida wisi ante at libero. Exhibit 3 – MEETING MINUTES

Pellentesque porttitor, velit lacinia egestas auctor, diam eros tempus arcu, nec vulputate augue magna vel risus. Cras non magna vel ante adipiscing rhoncus. Vivamus a mi. Morbi neque. Aliquam erat volutpat. Integer ultrices lobortis eros. Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin semper, ante vitae sollicitudin posuere, metus quam iaculis nibh, vitae scelerisque nunc massa eget pede. Sed velit urna, interdum vel, ultricies vel, faucibus at, quam. Donec elit est, consectetuer eget, consequat quis, tempus quis, wisi. In in nunc. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos hymenaeos. Donec ullamcorper fringilla eros. Fusce in sapien eu purus dapibus commodo. Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus.

Quisque ornare placerat risus. Ut molestie magna at mi. Integer aliquet mauris et nibh. Ut mattis ligula posuere velit. Nunc sagittis. Curabitur varius fringilla nisl. Duis pretium mi euismod erat. Maecenas id augue. Nam vulputate. Duis a quam non neque lobortis malesuada. Praesent euismod. Donec nulla augue, venenatis scelerisque, dapibus a, consequat at, leo. Pellentesque libero lectus, tristique ac, consectetuer sit amet, imperdiet ut, justo. Sed aliquam odio vitae tortor. Proin hendrerit tempus arcu. IV.J.2. An institution has a written emergency preparedness plan that is available to all students and staff.

RESPONSE

The lack of a written emergency preparedness plan (one document) for our institution was an oversight. We are grateful to the ABHES evaluation team for bringing this matter to our attention. Although we had written policies and procedures that addressed emergency evacuation and communication during emergencies, and what steps to follow if there was a sudden threat to students on campus, we admittedly did not have all these policies and procedures collectively in one streamlined, comprehensive document. The institution now has the Emergency Preparedness Plan ( Exhibit 4 ) that includes all the requirements We are confident the Plan provides a sound and effective strategy to follow in case of emergency. The Plan is available for reference at the Reception desk in our lobby and has been placed on the instructor’s desk in every classroom and is available as well in the student and faculty lounges. The Plan will now be provided to new staff and new students during their required orientations. Exhibit 5 provides copies of the updated Orientation Agendas with the Emergency Preparedness Plan noted as agenda item #5. Exhibit 4 – EMERGENCY PREPAREDNESS PLAN

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Exhibit 5 – ORIENTATION AGENDA

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J.2.3. Proin nec augue. Quisque aliquam tempor magna.

J.2.4. Maecenas porttitor congue massa.

J.2.5. Emergency Preparedness Plan.