Time to Change Grants Fund

Time to Change grants fund Application form

Round 4 – Summer 2013 Version 1.1

Office use only Unique reference number: ______Date received: ______Social contact projects – what we’ve learnt Thank you for your interest in the Time to Change grants fund. Since launching the Time to Change grants fund, we’ve funded numerous projects across England working with different diverse communities. Monitoring the progress of these projects has helped us to better understand what makes a successful social contact project. We are keen to share this learning with applicants to Round 4 of the Time to Change grants fund. There are 3 key ingredients to any social contact project: people with experience of mental health problems, the public and a hook. Good social contact projects have a simple way of bringing people with and without experience of mental health problems together to start conversations. 1. People with personal experience of mental health problems Trained volunteers and staff with personal experience are the most important resource for any social contact project. People’s real life experience, shared confidently with a member of the public can have a huge impact. Leadership: Projects which are meaningfully led by people with personal experience of mental health problems will be more successful. This means involvement from the beginning to the conclusion and making decisions about the bigger picture (the project idea) as well as the detail (e.g. budget for travel expenses). Recruitment: Successful projects often have an existing pool of potential volunteers/participants they can draw on. Role descriptions, initial meetings and/or interviews provide transparency about what the role involves and what support will be provided. A two way relationship: Volunteers give their time for free. Good projects value this by ensuring volunteers also develop new skills, confidence and networks as a result of their involvement. Training: As well as training that explicitly develops skills in approaching the public and starting conversations, good projects also include a budget to cover other training needs. For example, minute taking or editing films. Support: Speaking to the public about your experience of mental health problems is a difficult thing to do. Good projects have pre and post activity briefings, regular meetings with volunteers/participants and planned pathways to other support (e.g. counselling). Flexibility: Strong projects provide flexibility for volunteers to choose their role and attend events depending on their availability and interests. Frequency/duration: Volunteers/participants that are given the opportunity to take part in a number of events and build their skills over time will get the most out of the project. Such a structure also creates opportunities to reflect, embed learning, and deliver the most effective social contact. 2. The public Our funded projects’ target audience is people who don’t have experience of mental health problems and may, whether they realise it or not, have negative attitudes towards people with mental health problems.

2 Who will your project reach? Effective projects know their target audience well and their activities reflect this. Go to where people are: Efficient projects often take advantage of events/activities that are already taking place, rather than setting up their own. Location: It’s important that the location is comfortable and relaxed with space to mingle and chat. Avoid venues/events that are likely to attract people with an existing interest in or knowledge of mental health. 3. The hook - setting up the one-to-one conversations Simplicity: the best projects are often the most simple. Activities don’t need to be complicated or expensive. A cup of tea can be enough to attract people and create an environment conducive to conversation! Atmosphere: whatever your hook is, it should create an open atmosphere in which people feel comfortable interacting, asking questions and sharing their opinions and experience. Prompting conversations: It is useful to have a prompt to start conversations. This could be a freebie, a quiz, or asking people what they think of one of Time to Change’s short films. Dialogue: Conversations must be two-way. Listening passively is not social contact. Encourage the public to be open about stereotypes. If these aren’t voiced, you can’t offer alternative views. Not only mental health: For a conversation to be social contact, the volunteer must disclose their experience of mental health problems. However, for a conversation to be effective in changing attitudes it is good to put this in context and also talk about other subjects. It’s not necessary to tell someone our life story to make them think twice about mental health stereotypes. Staying safe: Ensure you have a good ratio of volunteers to coordinators/staff and agree a way to manage difficult conversations. Information: To change people’s attitudes and challenge stereotypes, it is useful to have appropriate facts at hand. Time to Change can provide some posters, postcards and leaflets with information about the campaign. Conversation are the main focus: Avoid complex activities that take attention away from the conversations. Reflections on online social contact We have funded some projects that included online social contact. Engaging people in meaningful conversations online has potential, but there are a number of considerations. Online conversations are not easier to set up than face to face conversations and all the points above still need to be considered. Although you can ‘go to where people are’, it can be difficult to engage high numbers of people from our target audience in extended conversation without a hook. In addition, consider to what extent people will feel comfortable giving their opinions and asking questions in a public forum.

3 Part 1: Summary of Your application

1. Application summary

1.1 Lead Organisation name:

1. 2 Date Established :

1.3 Lead Organisation Address:

1.4 Main contact person:

1.5 Main contact email address:

1.6 Telephone numbers: Office: Mobile:

1.7 Organisation website:

1.8 Is the lead organisation BME Yes No led? Please delete as appropriate

1.9 Please provide more information

1.10 Is the lead organisation User-run User-led No user-run or user-led? (see Please delete as appropriate guidance notes for more information)

1.11 Please provide more information

1.12 Lead Organisation total £ annual income:

1.13 Lead Organisation total £

4 annual expenditure:

1.14 Lead Organisation’s free £ reserves (Only include unrestricted funds and do not include capital assets):

1.15 Project name:

1.16 Region:(see Guidance notes for North West / North East, Yorkshire & the map) Humber / West Midlands / South West/ South East / London / East of England / East Midlands

1.17 Length of your project: Months

1.18 Adult or Children & Young Adult Children & Young People People: Please delete as appropriate

1.19 Amount requested £

1.20 Funding Band: Small Medium Large Flagship Please delete as appropriate

1.21 Total number of social contacts:

5 Part 2: About your organisation

2. Your organisation details

2.1 Please summarise the work of your organisation (Maximum of 100 words)

2.2 How many members of staff does your organisation have?

Paid full time: Paid part time:

2.3 What experience of grant management does your organisation have? (Maximum 100 words)

6 2.4 What is the status of your organisation?

Please tick all relevant boxes and provide the registration number if registered

Incorporated Organisation: Registration number

Charitable Incorporated Organisation – (CIO)

Company limited by guarantee

Community Interest Company

Industrial and Provident Society

Unincorporated Organisation:

Charity Registered by the Charity Commission

Non registered charity with a constitution or governance document (e.g. community group, club / society)

2.5 Management committee details for your organisation Provide the name and address details of your Chair, Treasurer and other management committee members. Please continue on a separate piece of paper if necessary (we may use this information to verify that the individuals are not disqualified from acting as charity trustees). Chair

Postcode:

Date of birth:

Treasurer

Postcode:

Date of birth:

Management committee member

Postcode: 7 Date of birth:

Is there a separate document attached with further details? Yes No

Part 3: Partnership applications

Please only complete this section if your project is in partnership with another organisation, group and / or individuals. By partnership we mean an organisation or individual whose involvement is crucial to the delivery of the project, and has an ongoing involvement in the planning and development of the project e.g. sits on the steering group. For more information, see: http://www.time-to-change.org.uk/grants/why-apply-in-partnership

3.1 Please list your partners

3.2 Please provide information about your partners.

Partner 1 Please copy and paste the box on a separate document if you have more than one partner

Organisation name:

Organisation address:

Legal Status:

User-run or User-led: User-run User-led Neither Please delete as appropriate

Please provide further information

BME led: Yes No Please delete as appropriate

8 What does the organisation do and who are the main groups of people that it works with?

Amount of grant £ allocation:

What aspects of the project will this partner lead on?

Amount of grant allocation:

3.3 Have you worked with the above partnership before? Yes No

If yes, provide more details below

3.4 Do you have a partnership agreement in place? Although Yes not a requirement at this stage, it’s useful to have a draft / No correspondence between prospective partners

If yes, please attach it with this application

9 If no, please indicate by what date you expect this agreement to be in place:

3.5 What other organisations and / or individuals will you work with to help deliver or promote the project, and what role will these organisations have?

Name Reason for involvement Existing relationship with organisation

e.g. XYZ training e.g. to deliver 5 half-day e.g. have accessed company training sessions to a group of training from the volunteers organisation 10 times over the last 5 years

e.g. Council for e.g. to help recruit volunteers e.g. accessed training Voluntary Service with experience of mental and support from CVS – (CVS) health problems have been a member since 2002.

Part 4: About your project

4.1 Project name:

4.2 When will your project start? (projects are expected to start between February and April 2014) When will your project finish? (All funded projects MUST finish by 31st March 2015) 4.3 Please provide a summary of your project or activity (Maximum of 150 words) What / who / where / when and how will you deliver the project?

4.4 Tell us more about your project (Maximum of 450 words)

10 Time to Change is interested in funding projects that engage with a wide range of people and we recognise that some communities may face increased discrimination as a result of aspects of their identity. We are therefore keen to receive applications from projects that will work with diverse communities such as Black and Minority Ethnic communities; lesbians, gay men, bisexuals and people who identify as transgender; people who live in rural areas; refugees and asylum seekers; disabled people and/or people with long term conditions; older people.

4.5 Will your project specifically target any diverse communities? If so, which? (Maximum of 150 words)

4.6 What specific strategies will you use to engage the communities (in 4.5 above)?

4.7 How will you recruit people working on your project (paid and unpaid)?

11 4.8 How will you ensure people working on your project have the relevant skills, motivation and experience?

4.9 What further training and support will you provide volunteers and staff to enable them to deliver your social contact project effectively? e.g. starting conversations with the public, and disclosing their experience of mental health problems whilst staying safe.

Part 5 Leadership and involvement 5.1 How have people with a personal experience of mental health problems been involved in shaping this application? e.g. involved in planning the project and writing the application (Maximum 150 words).

5.2 How will people with personal experience of mental health problems be

12 involved in delivering and managing the project? e.g. serving on a Steering Group, sitting on the Interview Panel (Maximum of 150 words).

5.3 How will you support people who have personal experience of mental health problems to take on leadership roles in the project? e.g. providing shadowing opportunities to chair meetings or training to manage budgets (Maximum of 150 words).

5.4 How many people with personal experience of mental health problems will be involved in delivering the project?

5.5 How many people with personal experience of mental health problems will be leading the project?

Part 6: Social Contact What we term social contact happens when people with experience of mental health problems come together with others without them, and share their experiences through a meaningful conversation.

Research shows that social contact is an effective way of breaking down stigma and discrimination experienced by people with mental health problems. People who know someone who is open about having a mental health problem are less likely to exhibit discriminatory attitudes and behaviours towards people with mental health problems. This has been demonstrated in a variety of situations.

For more information see: http://www.time-to-change.org.uk/get-involved/apply- grant/time-change-grants-fund-social-contact

6.1 How will you ensure that you reach and engage with people who don’t necessarily have experience of mental health problems? e.g. pop-up event in local shopping area with a free cake and drink

13 6.2 Having engaged your target audience (in 6.1 above), how will you ensure a conversation takes place where people with experience of mental health problems share their experience with people who don’t have those experiences? e.g. trained volunteers will have a short, fun quiz to start the conversation leading to opportunities to disclosing their personal experience of mental health problems

6.3 What age range(s) will the members of the public you engage be from?

Target Projected percentage audience

Age range 0-10 11-13 14-18 19 -24 25 -59 60-74 75+ Total

Female

14 Part 7: Your project plan and the Time to Change Outcomes

Your project MUST work towards ALL the 3 Time to Change Outcomes

The Time to Change Grant Fund outcomes are as follows: 1. Improve public attitudes & behaviour towards mental health issues which leads to more people (children and young people and adults) facing less discrimination in relation to their mental health 2. Improve the confidence and ability of people (children and young people and adults) with mental health problems to take action to tackle stigma and discrimination 3. Improve the confidence of people (children and young people and adults) with mental health problems to engage in and contribute to the life of their community 7. 1 How will your project or activities contribute to the Time to Change Outcomes? Please set out your project plan specifying what your project will do, the number of people involved and reached. In the final column state 1, 2 or 3 to indicate which Time to Change outcome it relates to.

Month What will you do? Note – the boxes will expand to take more text Number of Audience Number of Outcome people with numbers social experience contacts of mental made health problems involved E.g. Recruit 6 volunteers with personal experience of mental health problems to form 6 0 0 2 Month a project steering group. Carry out a joint skills audit and plan 3 skill sharing 3-4 activities.

15 Month 4 25 local members of the community with personal experience of mental health 25 0 0 3 problems attend a 2 day training course to lead storytelling workshops and form links with local community organisations (e.g. adult education colleges, community centres etc.) Month Deliver 10 pop-up performances of a sketch about mental health issues in public 12 1,100 720 1 6-9: spaces across Yorkshire. Post-performance activities led by 12 volunteers with personal experience engage 72 members of the public in conversations at each performance

16 7.2 Please tick this box to confirm that you will work with our Evaluation team and use the surveys provided throughout the project to measure the impact of your work. For more information see the guidance notes and http://www.time-to-change.org.uk/get- involved/apply-grant/tools-grantees

Part 8: Project Management 8.1 Please tell us how the project will be managed. (Provide information on the management structure e.g. the steering group oversees delivery of the project. The Project Manager is directly responsible to the steering group and oversees day to day activities including managing 5 coordinators.

8.2 Tell us the management system(s) in place to support successful delivery of this project e.g. monthly supervision, progress reports to steering group / management committee

17 Part 9: People working on your project

9.1 Please provide details of all staff working on the project, including volunteers

Job title Number Duration Hours Estimated Paid or New or % with C&YP of (months) per recruitment voluntary existing personal applications only people week date staff experience of % who are young member / mental health people freelance / problems sessional worker

e.g. Feb Volun Champio 2 11 5 New 100% n/a 2014 tary n

9.2 Do you have a job description and/or person specification for any roles you wish to recruit for the project? (Although not a requirement at this stage, it’s useful to have a draft to aid the assessment process)

Yes No Please delete as appropriate

If yes, please attach this with your application

18 Part 10: Project risk assessment 10.1 Present any risks you have identified the project might face with a ‘management of risk’ plan for each including risks related to delivering social contact, recruitment and support of volunteers and meeting project targets.

Potential risk Management of risk e.g. volunteer distressed at an event e.g. project fails to engage with target community / audience

e.g. after training volunteers lack confidence to deliver social contact

19 Part 11: Project budget Funding from Time to Total project Expenditure Notes Change costs Staffing costs Recruitment Salaries Sessional workers Travel & subsistence (staff & volunteers) Training (staff & volunteers) Direct Project Costs Other project cost (please specify) Other project cost (please specify) Other project cost (please specify) Communication Costs Print costs for promotion/marketing Venue hire Meeting costs Other communication costs (please specify) Core Costs (we will consider a proportion of core costs related to running the project) Management costs Building costs (including rent, insurance, heating and lighting) Office costs (stationery, postage, IT) Other core costs (please specify) Capital Costs Office equipment Other capital costs (please specify) TOTAL COSTS

20 Part 12: Signing and completing the application form

12.1 Signing your application

12.2 Declaration

We confirm that we are duly authorised to sign this declaration on behalf of the single organisation or lead organisation in the partnership. We certify that the information given in this application is true and confirm that the enclosures are current, accurate, and adopted or approved by our organisation or partnership, or will be implemented in due course. We understand that any offer of a grant will be subject to terms and conditions. We confirm that the lead organisation has the power to accept this grant if the application is successful and to repay it if the grant conditions are not met.

We understand that if we make any seriously misleading statements (whether deliberate or accidental) at any stage during the application process, or if we knowingly withhold any information, this could make our application invalid and we will be liable to repay any funds.

We understand that all funded projects must undergo monitoring and evaluation and we confirm that we will co-operate with this and any related activities that are required of us by Time to Change. We further confirm that Time to Change may use any part of the application for evaluation, research or publicity purposes. We have not altered or deleted the original wording and structure of this application form as it was originally provided or added to it in any way. We understand that you require each signatory to this form to provide their full name, home address (unless signing on behalf of a statutory body), and date of birth for fraud prevention and detection purposes.

Refer to Guidance Notes Section Four for information on who should sign this form.

12.3 Signatory – Lead organisation

I confirm that this application and the proposed project within it has been authorised by the management committee or other governing body of the lead organisation. By signing or adding my name to box below I confirm that the lead organisation is responsible for the administration and finances of the project. I confirm I have read and understood the data protection statement at the end of the application form ( Yes No Please delete as appropriate ) Title First name(s) Last name Position in organisation Date of birth Signature On behalf of (organisation) Address Postcode Email 21 22 Part 13: Finishing your application

13.1 CHECKLIST – what you need to send us Check the box below to confirm you have sent or emailed us everything you need to complete your application.

What you must send Check

A fully completed application form - essential

A signed copy of your governing document (constitution, memorandum and articles etc.) - essential

Latest signed and audited accounts, no more than 12 months old, as well as most recent financial management accounts - essential

Latest annual report - if applicable

Draft role / job description - if applicable

Draft partnership agreement - if applicable

Note that your application will not be considered complete unless you include the essential documents listed above. Costs for sending these items cannot be reclaimed from Time to Change whatever the outcome of your application.

13.2 How did you hear about the Time to Change grants fund?

13.3 Would you like to receive the Time to Change e-bulletin? Yes No

Email address:

Data protection statement

Time to Change, as scheme administrator and data processor, will store the information you 23 provide on a database. Your information will be used during assessment and the life of your grant (if awarded) to administer and analyse grants, and for our own research purposes. Your details will be circulated and discussed in confidence with any person or organisation helping to assess and monitor this application. These organisations may include accountants, external evaluators, and other organisations or groups involved in delivering the project.

It is a condition of funding that Time to Change may use your project for promotional purposes. More details can be found in the Terms & Conditions provided with a grant offer.