Minutes of the SCVAL 2015 Track Preseason Meeting

Meeting was called to order on Tues., Jan. 20 at 4:06pm at Santa Clara High School.

Attendance The following coaches were in attendance: Julie L’Heureux (SC), Hank Lawson (website), David Barth (LA), Peter Jordan (S), Mark Shields (F), Paul Armstrong (C), Jake White (L), Ray Wright (AD Liaison), Paul Jones (PA), Ernesto Salinas (LG), Jim Wilks (W), Bridget Hall (M), Kenrick Sealy (H), Kelsey Feeley (PA), Curtis Ling (G), Michael Streck-Woodard (Mt. V) and PattiSue Plumer (G). Monta Vista was not there.

Athletic Director Liaison Ray Wright – Lynbrook

League Representatives Julie L’Heureux (SC) – El Camino Rep. Ernesto Salinas (LG) – De Anza Rep.

Handouts Schedules, NFHS Major Rule Changes, CCS By-Laws, Sanctioned CCS Meets

Schedules and Start Dates The start date for track is Feb. 2 First Scrimmage date is Feb. 16.

By-Laws Update The current version is Jan. 2015 By-Laws. It is awaiting official approval but is expected to past. The new version has only 1 new change: the addition of Article VI, Section 2.4. It states that anyone meeting the CCS at-large mark at Division Finals will be allowed to compete at the SCVAL Championship meet.

CCS Meeting The Semifinals will be Sat., May 23 (Memorial Day weekend). Due to graduations, the meet will start later in the day. Running events will start at 2pm, field events TBA. The Finals will be Fri., May 29 with field events starting at 4pm and running events at 6pm.

The CCS Semifinals and Finals will be held at San Jose City College.

All At-Large entries are based on the 8th place qualifying mark (new for 1600m, 3200m). This should reduce the field of the 1600m and 3200m. Please note the qualifying changes to get to CCS Finals for the 800m, 1600m and 3200m. An alley start will be used for these 3 races. Whenever possible, the CCS tries to follow the State Meet rules and procedures for racing and qualifying.

The SCVAL has 6 entries for both boys and girls to the CCS Semifinals.

There will be an entrance fee charged for CCS Trials and Finals.

Competitors and 5 coaches per school will be admitted free. Coaches working as officials can be placed on the officials list for free entry. Coaches can print CCS participation certificates for their athletes. Go to the T&F Track Championship tab to find the forms. It is no longer a secure site, so anyone will have access to the certificates.

T-shirts will be available at least 5 days prior to the Semifinals at the CCS office. Other souvenirs will be sold at the meet. Credit cards will be accepted.

It was discussed at the postseason meeting last June that relay participants’ names would have to be turned into the CCS (6 names max. for each relay). Check participation bulletin for more information.

There will be a detailed time schedule for both the CCS Semifinals and Finals. See participation bulletin (late April) for more information. Check in times for athletes will be based on the time schedule.

Review the rules for an official coach of record must accompany an athlete to a meet.

CCS Evaluation Meeting – Tues., June 9 at 4pm. Location is CCS office.

SCVAL Duties for CCS Semifinals and Finals

The league must supply two turn judges (third turn) and officials to help at the High Jump for both meets. The following assignments were made:

Trials

Events School School

400m relay - 110m HH Santa Clara Cupertino

400m - 300m IH Milpitas Fremont

200m - 1600m relay Wilcox Saratoga

High Jump Lynbrook Los Gatos (2-3 workers total)

Finals

Events School School

400m relay - 110m HH Los Altos Gunn

400m - 300m IH Palo Alto Mt. View

200m - 1600m relay Homestead Monta Vista

High Jump Lynbrook Los Gatos (2-3 workers total)

Workers should arrive ready to work 45 minutes prior to the start of the field event and 30 minutes for the running events. Workers should provide their own equipment to perform their job. A $100 fine or loss of entry for next year's meet could be levied if a league does not provide personnel for their events on time.

State Meet Veterans Memorial Stadium Buchanan High School Clovis, California June 5 & 6

NFHS Rule Changes All coaches should have a copy of the 2015 NFHS Track Book. Please review the book and the rule changes made from last year. The jewelry rule has been rescinded. Also, note the new uniform rules. Headwear is not addressed in the rules, so it is allowed. The logo rule is applied to any headwear. Also, please note the new pole vault collar requirement. See appendix for rule changes. It is also recommended that all coaches have a copy of the NFHS Track Officiating Book and Case Book.

Post Season Meeting The Post-season meeting will be held May 26 at 5:00pm. Location is tentatively schedule for Aldo, 388 Main St., Los Altos. Patti Sue will make arrangements and confirm the location.

Other Rosters are due to Hank Lawson on March 6. He will assign numbers to the athletes for all dual meets using the timing services of Hank Lawson or Jim Clark. Any additions to your roster after March 6, should turn in the name to the timer prior to your next meet.

Andy Anderson Relays will be Tues., March 3 at Santa Clara High School. Participating schools are Santa Clara, Wilcox, Lynbrook, Cupertino, Fremont and Homestead. This meet is a scrimmage and will not be scored.

AP Testing will be on going during the League Meets. Coaches should notify the meet director with any conflicts. There should be no conflict with the SCVAL Championship Meet.

Reminders for Meet Directors

All job assignments should be filled, preferable with experienced workers. There should be a starting line clerk if there is only 1 starter assigned to the meet. The starting line clerk will assist the starter with insuring the athletes are in the appropriate lanes and/or heats and give last minute race instructions. (Mark Foyer is willing to help, check his availability for League meets.)

Turn Judges should be assigned for the whole meet.

There should be a Field Result Checker to verify the results and make sure that they are entered correctly into the computer.

The Field Event Officials need to review the rules for checking out of a field event and competing out of order. Athletes should only compete out of order if they have a conflict with another event. For tracks with no curb, cones should be placed on the inner edge of the track. It is best to have as many cones as possible.

Check for uniform violations at both running and field events.

Meet Director has only 1 job to direct the meet, don’t take on extra jobs.

All coaches need to help to provide help at the meets, if you can’t find qualified personnel then you must do it yourself.

SCVAL Championship Meet

Jim Clark should send the DAL and ECL League results to Julie L’Heureux, Walt Van Zant and Ernesto Salinas by Friday morning, May 8. They will determine the 16 qualifiers and 4 alternates.

Please send scratches to Jim Clark and Julie L’Heureux by Wed., May 13 at 8pm. Lane assignments will be determined on Wednesday night.

The SCVAL Championship Meet is scheduled for Fri., May 15 with start times no earlier than 4:30pm for field events and 5:00pm for running event. Check in time for field events will start 30 minutes prior to start time. Field events will follow the CCS order. Actual schedule will be sent out in mid-April.

Meet Director: Julie L’Heureux, Co-Director: Ernesto Salinas Location: Santa Clara High School, May 15 Job Assignments: Starter: Dino Certa Timer & Results: Jim Clark Announcer: Los Gatos – Mike Dudley if possible, please confirm Ernesto Field Event Result Checker: Julie L’Heureux, Colette L’Heureux / Santa Clara Field Judges: Paul Fuller – throws, Reed Kappen - jumps Clerk of the Course: Margaret Demorest, TBD (Santa Clara) Jury of Appeals: Hal Daner (G), Bridget Hall (M), Michael Strek-Woodard (Mt.V) Alternates: Mark Shields (F) and Kelsey Feeley (PA) Starting Clerk: Mark Foyer Finish Line: Gunn Weigh in: Los Altos Blocks: Mt. View Events: Pole Vault: Santa Clara / Los Gatos Hurdles: Palo Alto Shot: Homestead Discus: Milpitas TJ: Cupertino HJ: Lynbrook LJ: Wilcox Turn Judges: 1st half (400m relay - 100m) Lynbrook (2) turn 1, Fremont (2) turn 2, Los Altos (1) & Gunn (1) turn 3, Cupertino (1) & Milpitas (1) homestretch & finish line 2nd half (800m - 1600m relay) Saratoga (2) turn 1, Monta Vista (2) turn 2, Wilcox (1) & Homestead (1) turn 3, Los Gatos (2) homestretch & finish line

The turn judges’ names should be turned into the Meet Director by May 14.

SCVAL Championship Meet Results and Scratches

Jim Clark must submit results electronically to the CCS office and CCS meet director (Mark McConnell), by 9:00am on the Tuesday (May 19) following the league meet or qualification meet. No changes are allowed after the deadline.

Reminder: No alternates are allowed for the CCS Semis. Please scratch any athletes ASAP, preferably before leaving the meet on Fri., May 15. Otherwise, send scratches to Julie L’Heureux ASAP, no later than Sunday morning, May 17 so that alternates may be notified. Please email the alternate’s coach if possible also. Coaches please check your email frequently during this time period for alternate notification. Thanks.

League Meets Host schools should only set up the finals day entries on athletic.net. The trials day can be added after the deadline for entries or email Jim Clark (timer) to see if he can do it.

Entries to athletic.net for the league meets – automatic times must be followed by an ‘a’, otherwise the program will treat the time as a hand time and adjust it to an automatic time. Once the meet has been seeded, do not expect them to reseed if you did not follow the above rule.

Field event results should be checked for errors in officiating and inputting.

Assign Jury of Appeals at preseason meeting – 3 members plus 2 alternates.

Add 2 more turn judges to the start/finish area to watch for infractions.

Field Event order for League and Championship Meets should follow CCS/State Order when possible. Field event order for State/CCS will not be posted until April.

Meet directors should have handouts with instructions for the turn judges.

League Host: DAL – Mt. View EL – Monta Vista

EC League Meet

Meet Host School: Monta Vista

Meet to be held on Mon., May 4 and Wed., May 6 at Monta Vista High School Meet Director: Kirk Flatow (Monta Vista)

Duties Starter: Leroy Milam – trials, TBD - finals Timing: Jim Clark Scoring: Jim Clark Jury of Appeals (3) –Mark Shields (F), Paul Armstrong (C), Archie Ljepava (S) Alternates: Jim Wilks (W) and Kenrick Sealy (H) Head Field Judge: Julie L’Heureux (SC) will confirm results Clerk of the Course: Monta Vista Announcer – Monta Vista Weigh in: Santa Clara/ Fremont Events: Blocks – Santa Clara Hurdles – Monta Vista Shot – Homestead Discus – Fremont TJ – Cupertino LJ – Wilcox HJ – Saratoga PV – none Starting line judge – Mark Foyer (Finals) need to confirm, Homestead (Trials) Chief Finish Line Judge: Fremont/Saratoga Finish Line/Turn Judges: 400m relay-100m: Santa Clara, Saratoga, Homestead 800m – 1600m relay: Monta Vista, Cupertino, Fremont

The entries for the league meet are due on Fri., May 1 at 10:00pm through Athletic.net. All automatic times should be submitted with an ‘a’ following the time. Remember only 3 entries per a school per event. At large entries should be submitted separately to Kirk Flatow by May 1.

DAL League Meet

11) League meets a) Host - Mt. View (tentatively Gunn)

b) Mt. View High School (Tentatively Gunn HS)

c) Days and Times: Trials on Tuesday, May 5th @ 2 pm and Finals on Thursday May 7th @ 3 pm

d) Meet Director - Michael Streck-Woodard

e) Duties: Starter: Scott Chisam Timing and Scoring: Jim Clark (please let me know if he needs a volunteer to help with the scoring our timing) Head Field Judge: Jerry from LAHS Jury of Appeals: Milpitas, Los Gatos, PALY Clerk of the Course: Gunn Block Crew: PALY

Events: Hurdles - Mountain View (Football Team) Shot - Los Altos Discus - Lynbrook TJ - Los Gatos LJ - Milpitas HJ - Gunn

Chief Finish Line Judge: Curtis (Gunn) Finish Line: Los Gatos Turn Judges: First Half (Turn): (1) Milpitas, (2) Los Altos, (3) Lynbrook Second Half: (1) PALY, (2) Mt. View, (3) Mt. View g) League entries are due May 2nd @ 6 pm

Meeting adjourned at 5:30pm.

Appendix

See next page.