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SAVE THE CHILDREN INTERNATIONAL PROGRAMS ROLE PROFILE JOB TITLE: Medical Logistics Coordinator TEAM/PROGRAMME: Syria Response LOCATION: Antakya, Turkey GRADE: 4 CONTRACT: Fixed Term – Six Months CHILD SAFEGUARDING: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE: The Medical Logistics Coordinator plays a key role in developing and implementing the country strategy, in regards to the required medical supply logistical inputs, as well as ensuring that sound medical logistics procedures are compliant and maintained in line with Save the Children International and Donor’s policies.
The Medical Logistics Coordinator is responsible for the co-ordination of all the programme medical supply logistics, including the implementation of activities in line with Save the Children International policies for medical procurement, drug management, warehousing, supply and stock management. This requires working in close collaboration with the logistics team and the local partners as well as the health team (technical advisors and programme managers). The Coordinator is also responsible for providing technical support for health facilities in regards to waste management, rehabilitation, power and water supply, and communications in collaboration with the appropriate technical managers.
This role provides leadership, remote technical support, capacity building and will be responsible for ensuring sound logistics practices and rigorous controls are in place for the Syria Response programme.
SCOPE OF ROLE: Reports to: Logistics Manager Staff directly reporting to this post: Medical logistics officers, medical logistics manager
KEY AREAS OF ACCOUNTABILITY:
Logistics Responsible for the set up and development of a medical supply strategy for the Syria Re- sponse programme Responsible for overseeing medical logistics in country, including international and local procurement, warehousing, power supply, communications and management in co-ordina- tion with the Country Logistics Team and in line with Save the Children International policies and procedures and with emphasis on traceability control. Regular review of the supply chain strategy and resources needed to implement it Responsible for reliable cold chain capacity to support EPI activities Responsible for stock control (ensure monthly stock reports) and managing medical stores, ensuring security and maintenance and that medical stocks are kept in proper storage con- ditions Ensure efficient and appropriate logistical support is provided for all site activities including drug and equipment distributions, and construction/rehabilitation activities. Establish and maintain a robust logs filing system. Responsible on technical areas such as maintenance, cold chain, generators and also ba- sic water/sanitation and rehabilitation, etc. – with support from technical managers.
Programme Support and Development Participate in project planning and preparation of donor proposals and reports, anticipate
28TH September 2013 SAVE THE CHILDREN INTERNATIONAL PROGRAMS ROLE PROFILE needs for supplies and carry out procurement for projects, and keep abreast of changes in medical supply needs in close cooperation with the Health Department Forecasting and inputting into the country budget development, preparation of spending plans relating to medical logistics expenditure and operational costs for the whole medical programmes. Provide input on logistics matters to the Country Team for proposal and report writing, in- cluding providing a procurement plan. Support in-country logistics assessment when necessary. Ensure donor compliance and produce regular, timely and accurate logistics and financial reports for SCI and donors. Ensure that Save the Children International minimum standards of logistics procedures and are understood and adhered to throughout the programme, briefing and training all rel- evant staff as required. Manage the effective order management systems. Improve the supplier price database at the project site and streamline monthly stock purchases on an on-going basis.
Emergency response To support the local partners to maintain an effective supply chain management system, according to Save the Children International logistics procedures. To ensure the procurement and delivery of quality drugs, medical supplies and equipment to the program sites in Syria through local partners and direct interventions, in accordance with Save the Children International policies and procedures and in compliance with donor regulations. Ensure accurate and complete documentation is prepared for all consignments health facil- ities and partners To support the local partner to develop and maintain warehouse systems and ensure that stock management and administration systems are implemented throughout the pro- gramme. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands. To coordinate with relevant clusters, other sector actors and national/local authorities as necessary.
Human Resources Assess the continuing training needs of Save the Children International staff, and local partner staff, and ensure training needs are appropriately met and within budget. Training up the national medical logistics officer will be a key component of this role.
Other Fulfil other roles as required to meet the needs of the medical logistics of the programme and as required by line management.
SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved Creates a managerial environment in-country to lead, enable and maintain our culture of
28TH September 2013 SAVE THE CHILDREN INTERNATIONAL PROGRAMS ROLE PROFILE child safeguarding Ambition: Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same Widely shares personal vision for Save the Children, engages and motivates others Future oriented, thinks strategically and on a global scale Collaboration: Builds and maintains effective relationships, with own team, colleagues, members, donors and partners Values diversity, sees it as a source of competitive strength Approachable, good listener, easy to talk to Creativity: Develops and encourages new and innovative solutions Willing to take disciplined risks Integrity: Honest, encourages openness and transparency Always acts in the best interests of children
QUALIFICATIONS AND EXPERIENCE
Essential Prior experience in medical logistics and procurement management in the NGO’s sector, with- in complex/large scale country programmes and in emergency response/humanitarian envir- onments Proven experience in all technical areas of logistics operations and preferably in transport/dis- tribution, warehousing and stock management, and security Experiencing in managing and supervising staff Ability to synthesise and analyse information, and make clear, informed decisions Ability to build relationships quickly with a wide range of people, both internally and externally Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities in a remote field manage- ment context Cultural awareness, with strong written and spoken communication and interpersonal skills in English
Desirable Technical experience/knowledge in specific types of humanitarian intervention of Health and possibly Nutrition
Date of issue: 01-12-2013 Author: Marko Krvavica
28TH September 2013