Alan Baird, Director, Social Work, DCC - Chair

APPROVED

NOTE OF DUNDEE INTEGRATED CHILDREN'S SERVICE JOINT STRATEGIC PLANNING AND IMPLEMENTATION MANAGEMENT GROUPS HELD ON TUESDAY 19 FEBRUARY 2013 AT 2.00 PM IN COMMITTEE ROOM 1, 14 CITY SQUARE, DUNDEE

PRESENT Alan Baird, Director, Social Work, DCC - Chair Rosie Campbell, Locality Reporter Manager, SCRA Elaine Cruickshank, Clinical Services Manager (Children & Young People), Dundee CHP Steven Dalton, ADP Lead Officer Teresa Donaldson, Manager, Childcare @ Home Dundee/Angus/Fife Rod Finan, Senior Officer (GIRFEC Implementation), DCC Sandy Flight, Head of Financial Services, DCC Kay Fowlie, Senior Manager (Planning)/Child Health Commissioner, NHS Derek Gray, Area Manager, Aberlour Child Care Trust Karen Gunn, MCMC Manager, Social Work, DCC David Lynch, General Manager, CHP (Depute Chair) Charlotte MacCrimmon, Education Manager (EY & Primary), DCC Stewart Murdoch, Director, Leisure and Communities, DCC – partial attendance Bert Sandeman, Integrated Children's Services Manager, DCC Kathryn Sharp, Coordinator, Violence Against Women Partnership Jenni Tocher, Head of Children's Services, Social Work, DCC Pam Blacklaws, Admin Assistant - Minute

APOLOGIES Alison Baird, Accounting Manager, Finance, DCC Paul Clancy, Head of Education (Secondary and SfL), Education, DCC Morag Dorward, Child Health AHP Lead for Tayside Colin Gall, Tayside Police Carol Goodman, General Manager (Medicine), NHS Heather Gunn, Service Manager, SPSS, Social Work, DCC Neil Gunn, Head of Community Learning & Development, DCC Glyn Lloyd, Service Manager, Criminal Justice Service, DCC Christine Lowden, Depute Chief Executive, Dundee Voluntary Action Donald Mackenzie, Lead Officer, Child Protection Committee, DCC Jane Martin, Head of Children's Services/Criminal Justice, Social Work, DCC Ally Reid, Detective Chief Inspector, Tayside Police Audrey White, Sports Development Manager, Leisure and Culture Dundee Michael Wood, Director, Education, DCC Elaine Zwirlein, Director, Housing, DCC

IN ATTENDANCE Marie Dailly, Community Learning & Development Manager, Communities, DCC Martin Dey, Service Manager, Social Work, DCC – partial attendance

1 APOLOGIES As noted above. 2

2 MINUTES AND MATTERS ARISING FROM JOINT IMG/SPG MEETING HELD ON 11.12.12 2.1 Minutes of the meeting held on 11.12.12 had been issued previously. Minute was approved.

2.2 Action Points from last meeting held on 11.12.12 11.12.12 - Action Point 1 – Bert/David to raise Michael’s point re identifying a fixed point of time that agencies/departments have to come up with their funding, with Alan Baird. Picked up in discussion about the wider structure.

11.12.12 – Action Point 2 – a) Feedback to Bert/Alan the names of the Dundee core health representatives; b) Other agencies/departments to reflect on discussion and feedback to Bert/Alan who will be attending; c) Alan and Bert to liaise with Carrie Marr. That was done. EYC is on the agenda for today’s meeting.

11.12.12 – Action Point 3 – Draft Commissioning Strategy to be circulated to IMG/SPG early in the new year. Circulated with this minute.

11.12.12 – Action Point 4 – Morag to liaise with Pam re dates for interim updates on Discoverin’ Bairns. Done.

3 GIRFEC EXECUTIVE As Acting Director of Social Work, Jenni Tocher will be taking over the corporate responsibility for GIRFEC when Alan Baird moves on. She will chair the IMG/SPG and David Lynch will remain as depute chair. Jenni will also replace Alan on the Early Years Learning Collaborative with Michael Wood assuming the role of Champion.

A paper proposing the planning, development and delivery of ICS in Dundee was circulated prior to the meeting. Jenni and David talked to their paper and noted that Bert will produce a more detailed paper explaining the relationships between the various initiatives, programmes and strands of ICS. The plan is for the first meetings of the Joint Management Group and SPGs to be scheduled before the end of March 2013.

Derek noted that the paper is fairly light in terms of reference to the voluntary sector. However, Jenni and David explained that they want to develop and agree the proposal and did not want to over elaborate at this stage but they were both very aware of the significant contribution the 3rd sector brought to the table and this will be reflected in the more detailed paper

The paper is also a bit light in terms of early intervention and the role of the Communities section in early intervention given the resources and the work which they do in the community when working with families.

Charlotte commented that she does not think we have clearly mentioned resources. It would helpful to know populations of children at different age groups. When it comes to the detail, we need to look at that. Alan pointed out that a lot of work needs to be done yet in terms of mapping, commissioning and resourcing. 3

With regard to the Joint Management Group and it being led by Social Work, Education and Health, Bert explained that these agencies have committed to bringing their resources to the table with the aim of developing services in the round which will include the commissioning or decommissioning services. This is a significant shift in approach from what we have now within the current structure, where whilst we certainly discus and agree the issues in a multi-agency manner we have yet to move to joint commissioning and resourcing. It is felt that for other partners to join the joint Management Group the pre-requisite would include bringing there resources to the table. This of course is taking us very firmly into the ‘integration’ agenda.

With regard to communication and engagement, this should form part of the foundations and is part of the cross cutting theme. This should be made more explicit.

Charlotte asked that, within the paper, disabled children is replaced with “children with complex and additional support needs”.

The paper was agreed in principal. Bert will now draw-up a more detailed iteration capturing the points which were raised at today’s meeting. Alan noted that the paper will then probably be taken to DCC Policy and Resources Committee and CHP.

Action Point 1 – Bert to draw-up a more detailed iteration re GIRFEC structure.

4 VULNERABLE YOUNG PEOPLE – Martin Dey Martin took the group through the Youth Justice Dataset figures for various aspects of youth justice.

He then spoke to his paper on “Vulnerable young People – Improving the interagency response to young people who display a range of concerning behaviours, which may lead to a risk to themselves or to others or both.

Group agreed to accept the paper and the proposals. Martin to return to this group in 6 months to update.

Vulnerable Young People.doc

5 SOA (Refresh) Refreshed SOA issued. The SOA has been refreshed following some guidance from Scottish Government as one of the key elements is around prevention.

Alan commented that we perhaps need to be specific about what happens nationally and reflecting this within our own SOA. Others agreed. It was also suggested that the indicators should be more detailed statements and the stretch aims from the EYC are included in the intermediate outcomes.

Stewart to follow up with Audrey White, the wording of one of the indicators re total attendance. 4

Kathryn to provide Bert with information to be included in the Equalities section.

Bert to make changes to SOA and re-issue.

Action Point 2a – Stewart Murdoch to liaise with Audrey White re wording of indicator.

Action Point 2 b – Kathryn Sharp to provide Bert with information to be included in the Equalities section.

Action Point 2c – Bert to make changes to SOA and re-issue.

Rosie Campbell advised that there are to be changes within the Children’s Hearing system and if there is any data which group members feel should be collected, they should let her know directly.

Action Point 3 – All to consider if there is any data which needs to be captured and feedback direct to Rosie Campbell.

6 EARLY YEARS COLLABORATIVE Information issued previously. Event on 08.03.13 (morning) in West Park for both Home and Away teams. People need to confirm who from their area is in the home team. This information needs to be submitted to Bert and Pam as quickly as possible.

Action Point 4 – Members of “home” team to be submitted to Bert/Pam as quickly as possible.

There will be a stakeholder’s event on 30.04.13 (not 26.04.12 as previously indicated). This is an all-day event and will involve both Home and Away Teams and the wider network.

An EY Programme Manager will hopefully be appointed by April this year. The Job Description and Person Specification have been out for consultation/comment and any feedback has been incorporated. If there are no further comments, Bert will complete an Establishment Change Note.

7 LOCHEE WARD PATHFINDER The next meeting of the Lochee Ward Pathfinder Core Group is on 21.02.13. The main item to note is the establishing of the Change Team. An Establishment Change Note will go into DCC Committee this week and hopefully the Team will be in place early May.

8 AOCB It was very encouraging to hear that Dundee is above the national average for school leaver’s destinations for the first time ever. Alan noted this is credit to the work which Karen and her team undertake. 5

9 DATES OF FUTURE MEETINGS 23.04.13, 25.06.13, 20.08.13, 22.10.13, 10.12.13

BS/PSB 21.02.13 6

CURRENT ACTION POINTS DATE OF ACTION DETAIL MEETING POINT 19.02.13 1 Bert to draw-up a more detailed iteration re GIRFEC structure. 19.02.13 2a Stewart Murdoch to liaise with Audrey White re wording of SOA indicator. 19.02.13 2b Kathryn Sharp to provide Bert with information to be included in the Qualities section. 19.02.13 2c Bert to make changes to SOA and re-issue. 19.02.13 3 All to consider if there is any data which needs to be captured and feedback direct to Rosie Campbell. 19.02.13 4 Members of “home” team to be submitted to Bert/Pam as quickly as possible.