Saturday, September 27, 2014
PVA Annual Meeting Minutes PGSLC, Town Hall 1:00 PM
www.usatf.org/assoc/pva Opening The meeting was officially called to order at 1:15 PM by President George Harris PRESIDENT George Harris with a silent prayer. He then thanked the officers and members of Potomac Valley [email protected] for being such an outstanding association.
1ST VICE PRESIDENT Henry McCallum [email protected] Roll Call VICE PRESIDENT The following officers were absent at roll call: Men's LDR Chair George Banker Elenora Battle and Masters' Track & Field Chair Thomas Jones. HYPERLINK "mailto:[email protected]" [email protected] VICE PRESIDENT Tim Baker Minutes [email protected] As attendees entered the meeting, they signed in and were given copies of the VICE PRESIDENT Alma (Jan) Price September 19, 2013 Annual Meeting minutes and allotted time to read them. Two [email protected] corrections were made: 1) to change Episcopal High School to Edison High School SECRETARY in the Racewalk Report and 2) to omit the statement under the Masters Report "and Faye Howell the USATF asked PVA to host for the next five years". It was moved and seconded HYPERLINK "mailto:[email protected]" [email protected] TREASURER that the minutes be accepted as read. The motion carried. Barbara Smith
HYPERLINK "mailto:[email protected]" [email protected]’s Report MEN’S LDR George Banker As attendees entered the meeting, they were given copies of the yearly Treasurer’s Report from Barbara Smith, Treasurer. Barbara presented the report for each HYPERLINK "mailto:[email protected]" [email protected] WOMEN’S LDR month. The following is a summary: Nancy Betress
HYPERLINK "mailto:[email protected]" [email protected] MASTERS’ LDR Summary: Alisa Harvey Beginning Balance: $89,656.87 as of January 1, 2014
HYPERLINK "mailto:[email protected]"Ending [email protected] Balance: $144,447.82 as of August 30, 2014 MEN’S TRACK & FIELD Anthony Battle Tim Baker moved and Margo Matthews seconded that the Treasurer’s Report be HYPERLINK "mailto: [email protected] " [email protected] WOMEN’S TRACK & FIELD accepted as read. The motion carried. Tiombé Hurd
HYPERLINK "mailto:[email protected]"Youth [email protected] Report MASTERS’ TRACK & FIELD Thomas Jones Quentin Wilson, Youth Chair, reported that PVA had over 5,000 youth athletes. [email protected] The PVA youth competed well at the Regional Championships and the National YOUTH Meet. The Indoor Championships, hosted by PVA, boasted the most athletes who Quentin Wilson ever have participated with the USATF Indoors. The National Office talked about HYPERLINK "mailto:[email protected]" [email protected] RACEWALK the possibility of PVA hosting the National Championships for the next five years. Sharon Good
HYPERLINK "mailto:[email protected]" Officialsn/a Report MEMBERSHIP Herb Nicholls Dr. Bill Price, Officials Chair, reported PVA has over 210 Certified Officials and 40 are Masters. At the September 14, 2014 PVA Officials meeting at Walter HYPERLINK "mailto:[email protected]" [email protected] Johnson High School, five PVA Officials were recognized for outstanding service OFFICIALS Dr. Bill Price to PVA during 2014. Those awarded were Allen Naylor, Orretta Johnson, Herbert
HYPERLINK "mailto:[email protected]"Nicholls, [email protected] Tawanda Howe and Adrian Dixon. In addition, he also reported that three officials will be nominated for awards at the National Convention in December. They are Adrian Dixon, Sandra Lovelace and Morton Diamond (deceased). They are in competition with nominees from all over the U.S. and the winners will be announced at the USATF Convention in December in Anaheim, CA.
Racewalk Report Sharon Good, Racewalk Chair, reported that the PVA Championship 5K Racewalk was held at the Potomac Valley Games at TC Williams High School. Racewalk clinics for beginners are conducted before PVTC All-Comers Meets held at Edison High School. Some clinics are also held at other All- Comers such as TJ Center. Racewalk judges were furnished for other non-PVA meets such as Maryland Senior Olympics, DC Golden Olympics, Eastern Regional Masters, and the Youth Indoor Nationals. The Hour Walk for the Postal will be held on September 28, 2014 at TC Williams High School.
Women’s Report Tiombé Hurd, Women’s Chair, reported that she is planning another Track Clinic in March, 2015. Dwight Phillips has agreed to come. She is also actively working to get other athletes to join PVA.
Deborah Green, PVA member and athlete, reported that she is featured and profiled in the September, 2014 Competitor Magazine on page 54. The article will be put on the website. Deborah was given a round of applause.
Masters Report Margo Matthews, PVA member and athlete, reported that the Masters Championships went well but they ran out of medals.
Lacey O'Neal was thanked for being our Washington, D.C. agent. George explained that we are now incorporated in Washington, DC and MD and have 501(c)3 status in both areas.
Long Distance Report George Harris reported that the 2K National Championship will be held on November 16, 2014. At the LDR meet last year, the first 3 women across the finish line set an American record. He wants to get more LDR athletes to become members of PVA. There is a 1 mile run coming up on Saturday morning. There was some mis-communication with the National Office last year concerning the Long Distance Run. Several PVA Board members met with the USATF CEO and CFO and hopefully those issues are ironed out. Dr. Bill Price reported that he had not yet been contacted by the National Office concerning the officials for the upcoming meet.
Convention Update George reported that PVA has over 5,000 members, so our Association is allotted 17 delegates to the National Convention, which is being held in Anaheim, CA on December 1-5, 2014. He recognized the PVA members who also serve on National Committees.
By-Laws Change Prior to elections, we voted on the following amendment to the By-Laws. The change would eliminate the term limit ((with a three (3) term limit equal to six years)) on officers. Proposal to Amend the Bylaws of PVA-USATF to Eliminate Term Limits for Officers
1 - Action requested: To amend the Bylaws of the Potomac Valley Association to eliminate the term limit on Officers.
2- Proposed amendment:
ARTICLE 9
Elections:
A. Elections of Officers: Elections for all officers of the Association shall be conducted by secret ballot every two years coinciding with the Summer and Winter Olympiad at the Annual Meeting which shall be held in September. Each elected officer will serve a term of two (2) years ((with a three (3) term limit equal to six years)). Each Officer-Elect will commence his/her term of office the following October 1st.
3- Rationale: If the majority of the members want to change the person serving in a position, they can vote for a different person. If they think that the person is doing a good job, that person should not be forced to step down.
4- Constituencies affected: All
5 - Estimated budget impact: None
The amendment passed.
Bill Platt moved that the Association should have a minimum of five (5) members on the Law & Legislation Committee at all times and their meetings should be public. Tim Baker seconded. The motion did not carry.
Elections George conducted the elections. Nominations had been received and accepted for the following positions:
President - Phillip Barrett, Sr. (voted by acclamation after no nominations were received from the floor) Vice President - Jan Price, Elenora Battle, Adrian McDaniels and Tim Baker Secretary - Faye Howell (voted by acclamation after no nominations were received from the floor) Treasurer - Barbara Smith (voted by acclamation after no nominations were received from the floor) Women's Track & Field Chair - Tiombe Hurd (voted by acclamation after no nominations were received from the floor) Master's Track & Field Chair - Tom Jones - (voted by acclamation after no nominations were received from the floor) Women's LDR Chair - Nancy Betress - (voted by acclamation after no nominations were received from the floor) Youth Chair - Quentin Wilson (voted by acclamation after no nominations were received from the floor) Officials Certification Chair - Dr. Bill Price (voted by acclamation after no nominations were received from the floor)
The office of Vice President was voted on to determine who would be the 1st Vice President. Elenora Battle was voted First Vice President and the other Vice Presidents are Jan Price, Adrian McDaniels and Tim Baker.
For Racewalk Chair, Sharon Good had been nominated and accepted the nomination. Art Klein had also been nominated but had not accepted the nomination prior to the meeting. Art Klein declined his nomination. Becky Klein was nominated from the floor. A vote was taken and the majority voted for Becky Klein as Chair.
For Men's Track & Field Chair, no nominations had been received. David Barmer was nominated from the floor (voted by acclamation after no more nominations were received from the floor)
For Men's LDR Chair, no nominations had been received. Bob Platt was nominated from the floor (voted by acclamation after no more nominations were received from the floor)
For Master's LDR Chair, no nominations had been received. Alisa Harvey was nominated from the floor (voted by acclamation after no more nominations were received from the floor)
A motion was made to destroy all ballots and the elections were closed with the following results:
2014 - 2015 Officers
President - Phillip Barrett, Sr. Vice President - Elenora Battle (1st Vice President), Jan Price, Adrian McDaniels and Tim Baker Secretary - Faye Howell Treasurer - Barbara Smith Men's Track & Field Chair - David Barmer Women's Track & Field Chair - Tiombe Hurd Master's Track & Field Chair - Tom Jones Men's LDR Chair - Bob Platt Women's LDR Chair - Nancy Betress Master's LDR Chair - Alissa Harvey Racewalk Chair - Becky Klein Youth Chair - Quentin Wilson Officials Certification Chair - Dr. Bill Price
Dr. Bill Price requested that anyone who wanted to become certified or upgraded should sign up because he has the forms.
A motion was made to adjourn the meeting and the meeting was adjourned at 3:00 pm.
Attendees (72):
Elenora Battle, Tim Baker, David Barmer, Phil Barrett, Sr., Earl Barrow, Anthony Battle, William Battle, Lance Bigelow, Ukonnaya Bigelow, Jerry Booken-Weiner, Dorsey G. Bobo, Kyle Brown, Alfred O. Buckley, Monika Caldwell, Kenneth A. Carter, Ronald Clarke, Larry Colbert, Lawrence Colbert, Dolores Crawford, Garry J. Crawford, Adrian Dixon, Malcolm Drewery, Titina Eason, Odoau U. Edwin, Shontail Ennis, Melvin W. Fields, Willie Fogle, Jr., Clarence Franklin, Denise Franklin, Sharon Good, Mark Gooden, Rev. Dr. Aaron Green, Deborah L. Green, Milton N. Gross, Jr., George Harris, Ken Harris, Tawana Harris, Alisa Harvey, Dawn Henderson, Warren House, Faye M. Howell, Tiombe J. Hurd, Art Klein, Becky Klein, Phyllis Lewis, Marguerite Matthews, Keisha Magwood, Henry McCallum, Jr., Michael McCoy, Mary McKinzie, Adrian “Mitch” Mitchell, Herb Nicholls, Pearl Omomah, Lacey O'Neal, Richard Perry, Robert Platt, A. Jan Price, William D. Price, Tia Prince, Corey Puffet, Deborah Quickley, Barbara Smith, Sharron Smith, Juanita Stokes, Joan A. Syers, Norvetta Y. Warren, Barbara Wells, Bryan Willis, Quentin A. Wilson, Jaminah Wortham, Charmaine Yarborough, Aviar Zynda
Submitted by,
Faye M. Howell ______Faye M. Howell, Secretary USATF Potomac Valley Association