Lee-Davis High School Athletic Booster Club

October 14, 2015

MEETING MINUTES

The meeting was called to order at 6:35 pm. Dave reveiewed the minutes from the September meeting. The minutes were unanimously approved. It was noted that going forward, the minutes will be distributed to the members and team represenatives for review prior to the next boosters meeting then discussion and approval for the minutes will occur at the beginning of each meeting.

OLD BUSINESS

Treasurer’s Report

 Sandra reported the current ending balance of $94,480.51. Of that, $51,229.93 is availale in the general account and $43,250.58 is available across all teams. The treasurer’s report was unanimously approved.

 Discussion ensued regarding the use of a debit/credit device. It was noted that the ‘Square’ would cost $10.00 - $30.00 to puchase and there is a 2 ½% – 3 ½ % charge per transaction. Those with big ticket purchases would benefit from its use. It was decided to table this idea and have a smaller group continue investigate the benefits. Those that volunteered are: Dave, Sandra, and Mary Claire.

Concession Update

 The target to reach with home games is $10,000.00.  Juicy Lucy sells their food and provides the boosters with 25% of their profit.

Sponsorship Update

 Invitations have been sent out.  It will take place during the game against Highland Springs.  Tents and parking will be handled by the school.  Volunteers are needed between 6:30 and 8:00 pm to meet, greet and serve food.

Lee-Davis Sticker

 Stickers can be purchased for $1.75 and will be added to membership package next year.  Will plan to sell for $5.00 each  Two sizes will be considered

Team Updates

Baseball = Fall workouts are going well, attendance is good and will wrap up at the end of October. A halloween game is being planned and players will be in costume.

Girls Basketball = First day of winter tryouts is November 9th however coaches can begin anytime after that. Boys Volleyball = JV Tournament was successful. The team hosted Armstrong and fed the boys.

Girls Volleyball = Hosted Patrick Henry

Track & Cross Country = There are 58 boys and 9 girls on the team. 107 schools will be represented at Pole Green from 10 am – 3 pm. There was an event in Greensboro. Saturday Night lights is another event scheduled to promote fitness and awareness. Also hosted RVA event, Under the Lights, with the Richmond Road Runners.

Boys Lacrosse = It was suggested to have an informational tent at the game to promote student participation.

Wrestling = Season begins November 9th. Practices Tuesdays and Thursdays. There was an I-64 tournament last weekend.

Footall = There is a spirt night at Buffalo Wild Wings tonight. Stacy Bradley who works there noted that Buffalo Wild Wings prefers Spirit Nights on Mondays and Wednesdays and they give a portion to the school from 6 – 10 pm on all sales for the night minus the alcohol.

Cheerleading = see request below.

Athletic Director’s Report

 The auxillary gym is complete! It has created more space.  Both football players and cheerleaders of the Mechanicsville and Stonewall Rebels will be recognized during halftime of the Highland Springs game.  Team Senior Nights have begun. Field Hockey had theirs on Monday. Football and Cheerleading will take place during the home game against Patrick Henry.  Still searching for a Girls Lacrosse coach.

REQUESTS

 Boys Lacrosse would like New Game Goals. The current game goals can be used during practices. Need to obtain pricing information.  Boys Lacrosse would like a backstop. Next step is to obtain pricing information.  Boys Lacrosse requested financial help for pre-season training like was done last year. For 15 sessions at $1500.00 which would begin 3 weeks before the season begins.  Girls Lacrosse needs assistance with the $200.00 per player fee. The team will come to the next meeting with specific financial requests.  Cheerleading request mats that are 1 ¼” thick that are the flexiroll type. Dave suggested that the team call around and get 3 quotes to present to the boosters.  Sara Salvato and Barry Simon would like to attend a conference in December and have the boosters support their $30.00 registration feel. This was unanimously supported for boosters to pay $60.00.  Wrestling mat quotes were provided from the following companies: Dollamur is $8,190.00; EZ Flex is approx. $9,300.00 and $10,000.00 from Resilite. The team has $4,000.00 to contribute and Bingo plans to contribute $5,500.00. This was unanimously approved! It was suggested that Cheerleading call the same company as they might be able to get a discount purchasing a second mate for the school. NEW BUSINESS

 Bylaws Amendents were recommended and subsequently unanimously approved:

o President will Chair the Budget Committee and review the financials prior to Athletic Booster Meetings

o First Vice President with Chair the Bingo Committee

o Second Vice President will Chair Concession Operations

 2015-2016 Budget Proposal = Dave reviewed a handout detailing the proposed 2015-2016 budget. It was noted that Bingo is a subset of the Boosters, operates independently of the Athletic Boosters and makes their owns decisions on how to disperse their surplus funds. The Proposted Budget was unanimously approved.

 HUDL = the subscription is about to run out and Football and Basketball teams are using it. Lacrosse expressed an interest in using it. The cost is $1400.00 to puchase it for one program (school team) and $4200.00 for 5 plus programs. Members voted in unanimous support to have the boosters pay the $1400.00 to continue the existing subscription and requested the team representatives talk with their coaches to see what other programs are interested in using it.

 Idea to Consider = Raise money by running POLE GREEN concession year-round. The bid to handle concessions is coming up soon.

Next Meeting

Wednesday, November 11, 2015 at 6:30 pm

Attendees

1. Dave Fose President 2. Michelle Churchill Vice President 3. Sandra Bareford Treasurer 4. Kim Johnson Recording Secretary 5. Tripp Metzger Athletic Director 6. Christine Sorokowski Baseball Represenative 7. Brandi Fose Football Represenative 8. Jason Conrad Wrestling Representative 9. Rob Courter Boys Lacrosse Representative 10. Vanessa Marshall Boys Volleyball Represenative 11. Shari Hayden Girls Lacrosse Representative 12. Mary Claire Ikenberry Track & Cross Country 13. Marcia Helig Girls Basketball 14. Stacey Bradley Cheerleading

Reminders

 Send Kim Johnson your volunteer hours.  Suggest bringing someone from the team with the represenatatives to learn more about what we do.