Approval of Meeting Minutes from June 17, 2013

MAGIRT Executive Board Agenda Sunday, Jun 30, 2013 – 4:30 – 5:30 pm Chicago Time

Call to Order

Officer Reports

- Chair o Conference notes & thoughts

- Vice Chair - Past Chair

- Treasurer

o Treasurer’s report

- Secretary

Emerging Leader Report/Discussion: Jessica Clemons

Committee/Discussion Group Reports: Please discuss only necessary items in the interest of time!

- Cataloging & Classification Committee – Susan Moore

- MAGIRT/CaaMS Cartographic Cataloging Interest Group – Marc McGee

- Membership & Marketing Committee – VACANT o Membership report (Paige to provide this in lieu of Membership Chair)

- Nominations & Awards – Hallie Pritchett

- Program Planning Committee (2014) - Kathleen o 2014 Program Planning Update – “The Accidental Map Librarian” – all moving forward. o Some speakers lined up already. o Kathy Rankin and Mary L. actively working on corresponding LibGuide

- Publications Committee – Roger

o Distribution Manager/Distribution strategy update

o Electronic publication guidelines/criteria

- GIS Discussion Group – Angela Lee

1 - Map Collection Management Discussion Group – Marcy Bidney

Liaison Reports:

- AACCCM, Anglo-American Cataloguing Committee for Cartographic Materials: Mary Lynette Larsgaard

- ACRL, Rare Books and Manuscripts Section (RBMS): Nancy A. Kandoian

- ALCTS-CCS CC:DA, Association for Library Collections and Technical Services, Cataloging and Classification Section, Committee on Cataloging: Description and Access: Min Zhang

- Freedom to Read Foundation : Susan Moore

- GODORT, Government Documents Round Table: Marcy Bidney

- GODORT Committee on Rare and Endangered Government Publications: Michael L. Smith

- LC G&M, Library of Congress Geography and Map Division: Colleen Cahill

- MARC Advisory Committee: Susan Moore

- NACIS, North American Cartographic Information Society: Paige Andrew

- USGS, United States Geological Survey: VACANT

- WAML, Western Association of Map Librarians: Katherine Rankin

Unfinished Business

- None

New Business

Call for New Business Items

Discussion Items

- Discussion & VOTING on MAGIRT Manual Updates (Hallie) o Archives Section o Finances Section o Publications positions/duties descriptions

- New Potential Liaisons (time permitting) (NOTE: Liaisons could be formal or more informal) o RUSA-BRASS update – Susan Moore to attend BRASS meeting on Tuesday, July 2 to discuss o ACMLA (Association of Canadian Map Libraries and Archives) relationship – Paige Andrew to present

- Emerging Leaders Project Ideas (time permitting) (Tracey/Kathleen) o Idea brainstorming for an Emerging Leaders project for 2014 o Resources for ideas/guidelines at http://www.ala.org/educationcareers/emerging-leaders-project-proposal- submission-guidelines

- Program Planning Committee structure, leadership & timing (time permitting) – Tracey

Announcements

Next Exec Board Meeting Dates:

- To be set by Kathleen Weessies, soon to be Chair!

Transition of Chairpeople aka the Passing of the Gavel 

Adjournment

Outstanding Items

- Nominations/Open Positions o Membership & Marketing Chair

. Discussion to occur on Marketing & Membership Committee restructuring  Formalize Contact strategy and plan to reach out to new MAGIRT members  Formalize Contact strategy for dropped MAGIRT members – perhaps do a survey to see if they are retiring or why they are leaving MAGIRT?  List of map organizations in other places so we can reach out to them when we are at conferences (WAML has list of map libraries but not map organizations per John Ridener)