Glendale Community College

UNADOPTED

GLENDALE COMMUNITY COLLEGE STUDENT AFFAIRS COMMITTEE MINUTES May 20, 2009 – 1:00pm AD 121

The Student Affairs Committee meeting was called to order at 1:05pm.

Present: Jewel Price (acting chair), Ramona Barrio-Sotillo, Roger Bowerman, Sharon Combs, Alla Ghahramanyan, Jon Gold, Brenda Jones, Henan Joof (proxy for H. Zariani), Edward Karpp (non-voting resource), Sid Kolpas, Marian Mikhail, Mary Mirch, Elmira Nazaryan, Piper Rooney, Paul Schlossman, Lauren Shenian, Andrew Stires, Frankie Strong (proxy fort. Oukayan), Steve Taylor, Andra Verstraete (non-voting resource)

Absent: Ricardo Perez (chair), Joy Cook, Richard Cortes, Sarkis Ghazarian, Patricia Hurley, Tzoler Oukayan, Jeanette Stirdivant, Hoover Zariani

Guest: Amir Nour

APPROVAL OF MINUTES – April 22, 2009 It was MSC (Bowerman/Mirch) that the minutes of April 22, 2009 be approved with one minor correction to the date of the Student Services Convocation.

APPROVAL OF SUBCOMMITTEE MINUTES 1. It was MSC (Strong/Taylor) that the International Students Committee unadopted minutes of April 9, 2009 be approved.

2. It was MSC (Jones/Bowerman) that the Library & Information Competency Committee adopted minutes of February, 26, 2009 be approved.  Discussion took place on the need to accept unadopted minutes and bring them back to committee when they are adopted. Ms. Strong indicated that the practice is unnecessary as any changes to minutes will be minor.

3. It was MSC (Combs/Mirch) that the Student Fees Committee unadopted minutes of March 10, 2009 be approved.

4. It was MSC (Bowerman/Combs) that the Technology Mediated Services Committee unadopted minutes of April 9, 2009 be approved.  Ms. Nazaryan updated the membership of the status of the student email system.  Dr. Barrio-Sotillo requested clarification on the agenda item labeled “Governance Review Proposal to Reconstitute TMS.” It is unclear from the wording which governance committee discussed this issue.  Ms. Glenn will contact Dr. Hurley to request a change for clarification.

NEW BUSINESS

Transcript Fee Increase Mr. Amir Nour

 Proposed change is from $7.50 to $10 for standard Outcome processing and from $12.50 to $15 for expedited processing. It was MSC (Combs/Jones) to  Fee increase in necessary due to the increased cost of the approve the proposed increase to materials involved. transcript fees, with one abstention. Student Affairs Committee May 20, 2009 Page 2 of 3

Duplicate Check Fee Mr. Amir Nour

 The Student Fees Committee has proposed the creation of a Outcome Duplicate Check Fee for students and employees who request It was MSC (Combs/Bowerman) to information about a check which has been issued to them by approve the new Duplicate Check the college. Fee. The tally was 14 yes votes to 2  College is being charged over $1000 per quarter by the no votes. county for inquiries. Cost to Glendale College is $10 per inquiry.  The $10 fee would only be applied if the check in question is stale (more than 6 months old) or has already been deposited. No charge will be applied if the check was lost in the mail.  Discussion took place on how to notify recipients of the time limit for depositing checks. Mr. Nour indicated that he does not have the resources to attach a memo to each check issued. Additionally, there is notification printed on the check that it will become invalid 6 months after issue date.  Discussion took place on the percentage of students and staff who request duplicate checks.  Dr. Barrio-Sotillo inquired if the Student Fees Committee has discussed the option of a one check grace period as the $10 fee could be a burden on those most in need of financial assistance. Mr. Nour indicated that the committee did not discuss this option, but that the Accounting office does not have the means to track such a policy.

Prioritization for 2009/2010 Budget Requests Dr. Jewel Price for Dr. Ricardo Perez

 Mr. Bowerman asked that the Chair of the committee make a Outcome process that is more informative for those ranking. Expressed It was MSC (Jones/Schlossman) to concern that no explanation was provided regarding the accept the prioritization of the linkage between the budget and Strategic Master Plan for budget requests as presented. anyone new to the budget process. The process needs to There were 6 abstentions. ensure that all members are ranking on the same criteria and not personal opinion.  There is not a standardized process for the entire campus which is creating problems.  Dr. Schlossman indicated that past practice for the Student Affairs Committee has been to present and vote on a ranking of budget requests. Dr. Mirch indicated that the ranking has typically gone to the Student Services managers for consideration before being presented to committee; however, this step in the process did not happen this year.

Administrative Regulation 5420 – First Reading Dr. Paul Schlossman

 Standards of Student Conduct Outcome  Dr. Schlossman summarized the two minor changes to the Dr. Schlossman will consult with the regulation. College’s attorney regarding  Concern was expressed about the language addressing concerns that were raised. Any recording devices. It may not be clear that both audio and resulting changes will be brought video recording are covered by this. Dr. Schlossman back to the Student Affairs indicated that the language was pulled directly from Ed Code. Committee at the second reading.  Ms. Verstraete asked if language should be included regarding online posting of recorded lectures. Student Affairs Committee May 20, 2009 Page 3 of 3

Service Learning Center Name Change Dr. Paul Schlossman

 In order to help eliminate confusion with the Learning Center Outcome and to more accurately reflect the breadth of services and It was MSC (Schlossman/Mirch) to activities offered, the center has proposed changing its name accept the name change from to the “Center for Student Involvement”. “Service Learning Center” to “Center for Student Involvement”.

Waiver of Enrollment Fee for K-12 Students Ms. Sharon Combs

 The current administrative regulations only provide a waiver Outcome for 10th, 11th, and 12th grade students. However, there are 9th It was MSC (Combs/Bowerman) to grade students who also attend. waive the enrollment fee for all K-12 students attending Glendale College.

Graduation Attire Ms. Elmira Nazaryan

 Ms. Nazaryan opened discussion on current practices with Outcome regard to graduation attire. EOPS purchased stoles for its Due to time constraints, this program participants only to be told that they were not discussion item was tabled and will allowed. She asked if a small committee or task force be be brought back for further formed that approve any proposed additions to the standard discussion at a future Student graduation attire. Services Committee meeting.  Dr. Schlossman related the history surrounding which programs were allowed to wear stoles during the commencement ceremony. It was the decision of Cabinet to limit the wearing of stoles to the Scholars and Nursing programs. Other groups have petitioned in the past, but have been denied by Cabinet.

ADJOURNMENT Since all items had been discussed, the meeting was adjourned at 2:05pm.

Respectfully submitted by Heather Glenn Office of the Vice President, Student Services