Columbus Indiana Area Emmaus Community s2

Columbus Indiana Area Emmaus Community Triennial Board Training

Date: August 26, 2005 7:00 – 9:00 PM Location: Memorial Baptist Church, Columbus

NAME Present Absent NAME Present Absent

Jon Carlstrom – x Dick Yeaton– x Spiritual Director Gatherings/Hospitality Mike Riley – Data Coordinator x Jane Hien - Secretary x Kathy Durham - x Brian Teater– Music x Data Coordinator Ed Tower- Supplies x Anita Beeker – Agape x Kathy Bush - Supplies x Bev Earley –Lay Director x Sam Davenport - x Robin Everhart – x Sponsorship/Reunion Team Selection Karen Morris - Agape X Gary Fuquay –Treasurer x Dan Kirkling – x Renee Kasting – x Past Lay Director Registrar Ron Povaleri– x Debbie Frey - x Facilities/ Transportation Chrysalis Lay Director Sue Rhoades - Newsletter x Marianne Green x Ex-Officio

Training presented by Cathi Eberly, the North Central Regional Representative from the Upper Room.

After introductions around the room, Cathi led us in a Bible study on leadership

Qualifications 1 Tim 3: 2-11 Titus 1: 7-9

Servant Leadership Phil 2: 5-8 Mark 10: 32-40 Mark 10: 41-45 John 13: 3-17 Matt 28: 19-20 Exodus 18: 17-23 Deut 17: 18-20a John 15: 1-5 Neh 1: 4

Encouragement Columbus Indiana Area Emmaus Community Triennial Board Training

1 Thes 5: 11 2 Tim 2: 2 Luke 11: 1 1 Tim 4: 11-12 John 17:6-20

Team Mark 6: 7 Acts 1: 8 Heb 13: 17 Matt 5: 1-2 Luke 6: 12-13 Neh 2: 12-13, 2: 17, 18, 20 Neh 3

Face Opposition Together Neh 4: 1, 4, 5, 6, 8, 9, 10, 11, 12, 13-14, 21, 23

Responsibilities of the Board 1) Governance – the formation of broad policy for the organization. 2) Management – the part of the organization that sees to the day-to-day operations and assures that functioning is within the policies established by the governance.

Governing Documents 1) Bylaws – articles of incorporation 2) 501c3 application (for IRS non-profit status) 3) State Statutes of Incorporation 4) Rules of Operation – addendums 5) Upper Room Letter of Agreement – authorizes the local Emmaus community to offer the Emmaus Walk.

Organization of the Board 1) Elected by the community for three-year terms 2) 15 members – 3 classes of 5 3) Community Spiritual Director is elected annually by the board

Letter of Agreement 1) Conduct the three-phase method of the Walk to Emmaus according to the Upper Room Walk to Emmaus model as presented in the UR Handbook on Emmaus 2) The local governing body is to intentionally foster interdenominational and interracial participation. (Interracial aspect needs more emphasis) 3) The local governing body is to maintain regular communications with Columbus Indiana Area Emmaus Community Triennial Board Training

denominational leaders and other church leaders. 4) Annual audit of finances. Questions & Answers

1) Insurance – “D & O” refers to Directors and Officers. Gary will check our insurance policy to make sure that individual board members have this extra measure of protection from lawsuits. 2) Team service – The board reps job on a walk is very important to ensure that the guidelines from the handbook are followed. 3) Chrysalis service/positions and their equivalence or transference to Emmaus and visa versa. As a board we can make that determination and write an addendum. 4) Chrysalis butterflies may attend a Walk as a Pilgrim. 5) Kairos participants may attend an Emmaus Walk (offer scholarship). 6) Childcare – Because each state has different laws and insurance policies differ, we are to determine our own policy. 7) Racial diversity – the observation was made that our community is 99%+ Caucasian. One way to encourage interracial participation is for pastors to meet with all pastors in the community. Many people will follow the lead and promptings of their pastors. 8) Those who make Emmaus their church should not serve on team. 9) As a part of sponsorship, women Pilgrims are to be informed there will be women clergy. Some denominations do not have women clergy and this could be a stumbling block. 10)For talk visual aids, there should be a variety (props, overheads, posters, power point). Only 2-3 power point presentations per walk. No visual presentations should be of professional quality (razzle-dazzle), in the sense that it is not authentic, may intimidate future speakers, becomes the focus of the listener’s attention, etc. 11)A talk may be given without visuals. 12)If handouts are used, hand them out at the end of the talk. If they are handed out at the beginning of the talk, the handout may guide the listener away from a revelation they may have had by just taking notes on blank paper.