Access Control and Accreditation Procedure for Contractors

Approval Facilities System Management Facilities Management Doc No: SOP - 01 Access Control and Accreditation Procedure for Contractors Issue Date: 04/10/2011 Rev: 01

1. Policy

This procedure describes the Facility Access Control and Accreditation requirements and procedure to adhere to by all contractors, outsourced activities, and service maintenance staff, when visiting and working at the facility

2. Responsibility for Implementation

Facilities Management Risk Manager Security Manager

3. Implementation

3.1 Declaration of items All equipment and material must be declared prior and permit would be granted when necessary. for following equipments: cameras, flash equipments, laptops, all service equipments, and other material and items, failure to declare would result to confiscation of equipments and or any other items not declared.

3.2 Access Control All contractors working at ICC would have to enter ICC via staff entrance, deliveries and trucks to be directed by security. Contractors and Sub-contractors would enter the DEC via Security.

3.3 Accreditation process and required documentation In order to gain access to ICC or the facility all contractors would be required to apply for accreditation, Safety and Security Managers would be responsible for accreditation approval system and requirements.

Requirement and documentation for accreditation application: Valid on day of printing only unless stamped with red ‘CONTROLLED’ stamp 4/6/2018 1:31 PM Page 1 of 3 Approval Facilities System Management Facilities Management Doc No: SOP - 01 Access Control and Accreditation Procedure for Contractors Issue Date: 04/10/2011 Rev: 01

 Identity document or valid driver’s license  List of all staff that will be working on site (submitted to [email protected] from Monday to Friday 10:00 am)  Name of Company  Name and Surname of Employee  Name of the Event  Areas where the relevant contractor will be working  Dates the contractors will be on site  Confirmation of OHSA compliance file by the Risk Manager (Donovan Alvar; [email protected])

Requirements onsite

 Accreditation cards would be collected from the security desk on arrival at the site  A refundable deposit of R 10/ card would be payable to Security, refund would be paid provided the cards are in a good condition on the return.  Contractor induction document must be completed, signed by all employees and be handed to the security on arrival.  OHSA Compliance Confirmation letter would be generated by Risk Manager as an acceptance of OHS compliance file.  All staff must have their Personal Protective Equipment ready, in order to receive accreditation.  Accreditation cards must be put on and be noticeable at all times  Contractors and Sub-contractors would be allowed to work ONLY in designated work areas

Valid on day of printing only unless stamped with red ‘CONTROLLED’ stamp 4/6/2018 1:31 PM Page 2 of 3 Approval Facilities System Management Facilities Management Doc No: SOP - 01 Access Control and Accreditation Procedure for Contractors Issue Date: 04/10/2011 Rev: 01

 No Contractor or Sub-contractors would be permitted to walk through the concourse areas of the building unless authorized by Risk and Safety Manager.  Only Back of House toilets and urinals may be utilized by contractors.  Security reserves the right to validate accreditation card and a proof of I.D must be available at anytime

Valid on day of printing only unless stamped with red ‘CONTROLLED’ stamp 4/6/2018 1:31 PM Page 3 of 3