East Bloomfield Town Board

East Bloomfield Town Board Regular Town Board Meeting, March 26, 2012

Huber opened the regular Town Board meeting at 7:30 P.M.

Present: Supervisor Dorothy N. Huber Council Person Ronald P. Hawkins Council Person William J. Mitchell Jr. Council Person Michelle T. MacMillan Council Person Thomas Conklin Highway Superintendent Dale J. Carver

Attending the meeting was Ron Roach and Bruce Benton.

Pledge of Allegiance Public Welcome and Comments

Benton who lives at 3200 Flatiron Road in Bloomfield advised the town board that he and his wife found two stray dogs on their property. One of the dogs had a tag on his collar which indicated it was from the Town of Farmington. He contacted the Town of Farmington; who has a leash law and verified that both dogs belong to a resident in their town. The Town of Farmington was previously contacted by another individual from the Town of East Bloomfield. The Town of Farmington had contacted the Ontario County Humane Society and was advised that the Town of East Bloomfield does not have a leash law; which means that the Humane Society cannot pickup dogs in that town. He contacted the Town Clerk in the Town of East Bloomfield in regards to this matter and discovered that the Humane Society Officer was at the Town Clerk’s Office. He spoke with the Humane Society Officer who came to his house to pickup the dogs. Benton stated that the Ontario County Humane Society Officer confirmed what the Town of Farmington told him in regards to a leash law that the Town of East Bloomfield is the only municipality that does not have a leash law which means that the Humane Society can not pickup stray dogs in that town. The town also received a letter from Janet Rector expressing her support in regards to the town’s proposed leash law. Huber stated that she has done a tremendous amount of research in regards to this matter and believes that a leash law is timely. Huber stated that this is the first time that an issue like this has come up, where the Humane Society would not pick up a dog. Huber stated that the Deputy County Administrator is looking into the matter. Copies of the standard Dog Ordinance from Ontario County were distributed to the town board members for their perusal. Motion was made Mitchell, seconded by Conklin, to set a public hearing to enact an ordinance for the control of dogs in the Town of East Bloomfield at the April 9, 2012 at 7:30. A discussion was held in regards to the public hearing which will be held in two (2) weeks. Huber suggests that the town hold the public hearing scheduled April 9th and if the town is comfortable with the contract, the town can adopt it; if not, we can modify it. Huber provided the board with some insight in regards to the Ontario County 2012 Dog Control Services Agreement that the town has with Ontario County Humane Society. Discussion continued. Motion was carried. Huber advised the board that Trish Laube withdrew her request to use Veterans Park on April 22, 2012. APPROVAL OF MINUTES - Motion was made by Mitchell, seconded by Hawkins, to approve the March 12, 2012 minutes as amended. Motion was carried. ASSESSOR’S REPORT - No report. HIGHWAY SUPERINTENDENT’S REPORT - Motion was made by Mitchell, seconded by Hawkins, to approve the Highway Superintendent’s monthly report for February. Motion was carried. Mitchell stated that in the report the County Highway Assoc. has found an alternative to the new County radio system. Who will pay for that? Carver advised the board that James Fletcher, the Highway Superintendent for the Town of Canandaigua, who is on the radio committee, received an e-mail from Tom Harvey from Ontario County stating that they are proposing extending the County Highway Radio System for five (5) years as it is right now; except they are going to cut the megahertz down on it. They need to find out how they would be able to get out with that radio. It could be put off for another five (5) years; which they are pursuing. Carver advised the board that the County Highway Association has found an alternative to the new County radio system. It is a private band with gateways to communicate with the County Radios. There are private licenses on the High & Low Band available that any town can rent on a yearly basis. Mobil Tech Communications in Canandaigua has a program that the towns could rent the license from them. Huber advised the board that the County has postponed the drop dead date for municipalities by another five (5) years. The town may not need to address this matter for some time. Ron Roach from the Antique Wireless Association provided the board with some insight in regards the Hi & Low Ban radios. A discussion was held. Mitchell stated that in Carver’s Highway Report under new business; is Carver suggesting that the town board declare the 2008 John Deere Loader and 2003 International Plow Truck as surplus since they are being replaced? Carver confirmed that is correct; this way he would be able to take the surplus

(Continue on page 364) Regular town Board Meeting, March 26, 2012 (Continue on page 363) equipment to the auction in May since they are being replaced. Huber stated that since the auction is in May; she would prefer that the town board delay declaring the truck and the loader as surplus since the Highway Department is still using the equipment. No action was taken. Carver reported to the board that he has received two (2) bids in regards to the purchase of new pickup trucks for the Code Enforcement Officer and the Highway Department: a. West Herr Ford, Hamburg, NY, Purchase price - $28,378.00, Trade Value $20,000.00 b. VanBortel, East Rochester, NY, Purchase price - $27,344.00, Trade Value $23,500.00 Hall advised the board that the trucks need to be ordered as soon as possible. Carver also spoke with Harvey Toomey in regards to the trucks going to auction. A discussion was held. Motion was made by Huber, seconded by Hawkins, to authorize the Highway Superintendent and Code Enforcement Officer to purchase each a 2012 Ford F150 4X4 Supercab XLT Truck from VanBortel Ford, Fairport, NY at a cost of $27,344.00 each for a total of $54,688.00. Motion was carried. Carver would like a motion from the town board to authorize him to purchase highway items from the Livingston County’s materials bids; which is legal. A discussion was held. Huber would prefer that the town board adopt a resolution authorizing Carver to purchase materials from the Livingston County’s materials list. Carver will provide Huber with the information needed to proceed with the adoption of a resolution. Carver suggested that the town may want to consider chips sealing the driveway at Veteran’s Park. Huber stated that the town board will provide him with a response to his suggestion within the next two (2) weeks. Mitchell thanked Carver for the many years of service that he has given to the Community as the Highway Superintendent. Carver thanked Mitchell for his comment. SUPERVISOR’S REPORT - Huber provided the board members with reports pertaining to the 2012 expected Fund Balance Calculations for the A, B, DA, DB and Library Funds. A discussion was held. The board members were also provided with copies of the 2012 Fund Balance Analysis (main funds) and the 2012 Estimated vs. the Actual Fund Balance for their perusal. A discussion was held. GRANTS - Huber provided the board with some insight in regards to her attendance at the Grant Writing USA Seminar held in Buffalo, NY. CONTRACTS IN PROGRESS - No report. COMMITTEE REPORTS - AUDIT - Hawkins reported to the board that Dermondy will be contacting Huber in regards to year end reconciliation of the town’s books for 2011. Huber advised the board that Cooper, the tax collector will be providing Huber with a reconciliation report in regards to the collection of Town and County Taxes on a monthly basis; which she did. Dermondy will also work with Cooper in regards to the bank reconciliation of her tax collecting reports. BUILDINGS AND GROUNDS - The board members were provided with a list of the maintenance responsibilities pertaining to Veterans Park that Mike Woodruff had done prior to his retirement to see if the town would need to hire an individual to maintain the building for a small fee. Conklin and Huber met with Bruce Bailey who is the custodian at Veterans Park and reviewed the maintenance responsibility list which was provided to the town board members for their perusal. Conklin reviewed the list with the town board members and provided them with some changes at Veterans Park that will be addressed. A discussion was held. Conklin recommends that for the balance of the current fiscal year; since the position of the Veteran’s Park’s Manager was not budgeted, that the town continues with the system as it is and come budget time revisit the matter as discussed and if it works; to continue as is, seconded by Huber. Motion was carried. A discussion was held in regards to the elimination of the electric meter on the storage shed at Veterans Park. Conklin advised the board members that the mowing bids for the town will be opened on April 5th. Hall advised the board that he will proceed to mow the front lawn at the town hall. Mitchell stated in regards to your attendance at the grant seminar; what are the chances that the town would be able to obtain some grant money to do some of those things to the town hall that were previously discussed. Huber advised the board that the NYSERDA Grant originally funded the energy conservation study dealt with lighting only. She feels that there is a good chance for the town to obtain a grant and she will continue to look into the matter. Mitchell inquired as to whether or not Huber had a final number for the cost of the solar project. Huber confirmed that she does have a final number and will provide him with a copy of it which Mitchell needs for insurance purposes. ECONOMIC DEVELOPMENT - Huber, Glen Cook of WOLCDC and Jim Armstrong from the County IDA will be meeting with Mike Dertinger; who owns the old mink farm on Bennett Road and rents units to businesses. A discussion was held. HIGHWAY - Huber provided the board members with an update in regards to the search for a new Highway Superintendent. The ad has been published and the town has received at least two letters of interest in regards to the position. Huber and Conklin will schedule the interviews of the interested individuals.

(Continue on page 365) Regular Town Board Meeting, March 26, 2012 (Continue from page 364) . INSURANCE - Mitchell reported to the board that he is on schedule in regards to inviting interviews from interested Insurance Companies in regards to proposals for the town’s insurance. PARKS AND RECREATIONS - Huber provided the board with an update in regards to the changes to the Parks and Recreation Master Plan; which Patty is working on. PERSONNEL/TOWN OPERATIONS - No report. WATER/SEWER - Huber advised the board that the Village of Bloomfield is pursing getting their amended resolution to the Monroe County Water Authority Contract so they can have a home rule law that states that they can have Monroe County Water Authority come do their water if they felt they needed to. No action has been taken in terms of making that happen. VILLAGE OF BLOOMFIELD - Hall and Mitchell will attend the March 28th Village Board meeting. Huber will attend the meeting when her meeting in Canandaigua is finished. COMMUNICATIONS RECEIVED - The Genesee Valley Cycling Club will be touring the roads of the Town of East Bloomfield on April 22nd and the have obtained the proper permit from the town. The town board received a letter from the Fire Department in regards to inadequate, hard to read or missing identification numbers on homes and business. They are requesting that the town educate the town residents and businesses on the importance of displaying address numbers. Hall also provided the board with some insight in regards to the issue. A discussion was held. Hall will provide Huber with the Code that the town has on record for her review. Mitchell requests that Huber withhold a response to the Fire Department in regards to their request until Huber researches the issue. OTHER BUSINESS/ROUND TABLE - The town clerk provided the board with some insight in regards to her attendance at the New York State Town Clerk’s Association the State held in Geneva. James O’Connor made a presentation in regards to NYS Department of Health and Robert Freeman, Director gave a presentation in regards to the NYS Committee on Open Government. The town clerk advised the board that Freeman stated that in Section 105 of the Town Law Manual that a motion to go into an executive session for a personnel matter or litigation is inadequate and that the motion should be based upon the specific language of #105 in the town law manual. BUDGET TRANSFER/AMENDMENTS - No report PAYMENT OF BILLS - Motion was made by Mitchell, seconded by Hawkins, to approve the payment of the bills. Motion was carried, General Fund A Abs. #206 - Vouchers 121, 123 - 129, 131 - 137 - $10,883.43 General Fund B Abs. #206 - Voucher 130 - $ 177.00 Highway DA Abs. #206 - Vouches 54, 55 - $ 1,939.41 Highway DB Abs. #206 - Vouchers 56 - 59 - $ 5,543.73 Sewer District #1 Abs. #206 - Voucher 129 - $ 194.39 Water Dist. #1 Abs. #206 - Vouchers 122, 129, 132 - $ 3,503.19 Water Dist. #2 Abs. #206 - Vouchers 122, 129 - $ 56.92 Water Dist. #2 Ext. #1 Abs. #206 - Vouchers 122, 129 - $ 1.76 Water Dist. #2 Ext. #2 Abs #206 - Vouchers 122, 129, 132 - $ 364.46 Water District #4 Abs. #206 - Voucher 122 - $ 25.00

ADJOURNMENT- Motion was made by Mitchell, seconded by MacMillan, to adjourn at 9:26 PM. Motion was carried.

April N. Wade Town Clerk