Summer Health Center Notification Procedure

A. Health Center Notification. The purpose of the Health Center Notification form is to inform the Health Center of all proposed off-campus trips, and obtain their approval for whether and how each student’s medical and dietary needs can be met while on the trip. This form is to be used for Summer School day programs only. Health Center Notification forms are generated automatically when an off-campus trip is entered into the database.

B. Medication Sponsors A medication sponsor who has received appropriate emergency medication training and an alternate must be designated on each Health Center Notification form. It is the responsibility of the medication sponsor or alternate to pick up and administer medications and return them to the Health Center after the activity, and to pick up a first aid kit.

C. Sequence for Notifications and Approvals

1) SEA, SEB, ESE, and Life Skills Camp:

a. Teachers enter off-campus trips into the database by the due date designated by the Program Coordinator. Health Center Notification forms are automatically generated based on these trips. Program Coordinators review Health Center Notification forms to see if any forms require Superintendent or other special consideration. b. The Superintendent must approve the form if the trip is more than 20 miles from campus, if it involves unusual physical activity, or if is an overnight trip. c. The Program Coordinator prints Health Center Notification forms and delivers them to the Health Center by 3:00 PM on Prep Day for approval of individual student participation.

2) SWEAT and WALIC: a. Program coordinators for SWEAT and WALIC enter off-campus trips for students reflecting times when students will be off-campus at job sites and for Friday outings. Trips are entered by noon on Prep Day. Health Center Notification forms are automatically generated. Procedures 2 and 3 are the same as above.

D. Health Center Approval of Individual Student Participation.

1) SEA, SEB, ESE, and Life Skills Camp:

Revised June 6, 2016 2) Teachers must pick up Health Center Notification forms from the Health Center in the morning on the day of the activity.

3) Since SWEAT and WALIC students leave campus for recurring trips each day, the Health Center needs to approve this trip only once at the start of the program. Job coaches should pick up Health Center Notification forms with students prior to leaving campus for work on the first day of the program.

4) Changes to Off-Campus Trips: Changes or additions to off-campus trips must be submitted to and approved by the Program Coordinator by 1:00 PM on the day before the trip. If approved, the teacher must then obtain approvals from the principal and superintendent (when necessary), and inform the Health Center by 3:00 PM. The Health Center will add changes to the Health Center Notification forms on file.

Revised June 6, 2016