Assessment Rubrics

Music CIC – June 3, 2009

Assessment Rubrics

The groups created the common assessment rubric to be used for music beginning 09-10 at:

 4th grade recorder – in the spring  6th grade – general music recorder – in Feb/Mar.  6th grade – band or orchestra – in the spring  8th grade – each course exit – in the spring o NOTE: Band will use same test as 7th grade entrance and 8th grade exit.  9th grade – each course - in the spring o NOTE: Will only represent approximately ½ of 9th grade population since students are not required to take a music course.  11th grade – each course (stretch measurement) – in the spring

Beginning Developing Proficient Exemplary (5+) Knowledge

Artistic Foundation Process

Create / Make/ present / perform Evaluation

Respond / critique

Groups worked to complete the criteria within each “box.”

HS Choral Standards: the group worked to finalize their standards.

Managing Musical Capital Assets

Music Instrument Inventory:

The IT department will have a relational database built to inventory all instruments (including keyboards/pianos) by spring 2010.

IT created a shared folder that OP, CMS, and HS music teachers can access to put their shared spreadsheet in the meantime. Directions below: Jan Bailey: “I have created a folder on EPHS_Staff/Staff/Music/Shared. It is called District Instrument DB. I have given full rights to the groups EPHS_Music, CMS_Music and OP_Music Dept. High school music staff can get to this folder with no added procedures; Oak Point and CMS music staff will need to navigate network neighborhood to the high school to access this. “

 Actions: o OP, CMS, & EPHS will spend 09-10 populating the single spreadsheet with their current information making sure the spreadsheet has all of the required fields desired in a database. This will include the information about the repairs done to the instruments over the past years. o Music staff will plan to spend summer 2010 converting to the new database and ensuring a complete inventory.

Repair and Rental Financials

Issues:

It has been unclear as to how much money has been spent/needed for repairs, which account codes to use, how much to charge for rentals to accommodate repair expenses.

The instrument vendor contract has not been reviewed in many years. The vendor who specializes in band instruments isn’t providing appropriate service to the string instruments.

Actions:

 Julane will give us the appropriate UFARS activity codes to use for rentals (income) and repairs (expenses) so that all know which codes to use.

01-school code-258 (Music)-000-activity code-000

259 (band)

268 (orchestra)

 We will continue to use Haas for band instrument repair for this summer and have him charge us for the actual repairs done this summer only.  Bev will put out an RFP for separate band and orchestra repairs to begin Sept. 2009. (We decided not to address piano tuning/ repair at this time.)

Criteria for band repair:

 Repair district instruments in a timely fashion (majority of repairs done within one week)  Give accurate monthly report on repair, including cost, identification of instrument (serial number)  Accurate receipts given on instruments  Instruments returned in playable condition  Weekly road rep. visit to each building (OP, CMS, HS) to pick up and return instruments  Able to do onsite repair during visit (including percussion)  Competence on all instrument families (woodwind, brass, percussion)  Reputable in the school band community  Can handle large volumes of instruments (ex. 6 bari sax, 7 bass clarinets, 8 tnor sax, 36 baritones, 55 French horns, 23 tubas repaired in 08-09)

Criteria for string repair:

 Accurate description of repairs done to each instrument  Quick turnaround for repair (max. 3 weeks)  Short notice repair work or onsite fixes  Comparable or same item replacement (e.g. Coda bow replacement)  Repair work will match quality of item being worked on (replace metal winding with same grade metal winding)  Printed monthly report  Ability to spend repair money on replacement items  Specialization and certified training working on all string instruments  Reputable in the school orchestra community  Can handle large amount of volume (ex. 4 cellos, 3 violins, 2 basses) at one time  Affordable replacement string value (Dominate or Helicore brand)  Weekly string road rep. visits

In addition to Haas, send RFPs to House of Note, All Strings Attached, and Clair Givens for Orchestra bids.

The plan is to move to a more transparent and accountable accounting system whereby rentals are taken in to cover repairs by program by site and instruments are tracked across the district.

K Public Performance decision

We decided that beginning Fall 2009 there will be no further expectation of any kindergarten public music performances at any site. This decision has been made based on the following:

 Public performances are not an expectation in the new standards.  The time spent on performance preparation precludes time spent teaching the new standards- based curriculum  Half-day kindergarten schedules only have music every 8th day. Therefore, an even greater percentage of the instructional time is taken in performance preparation. And there would be inequities of experience if full day kindergarten students had a public performance experience and half day students did not.  There is the potential of budgets cutting the elementary performances in the future.

Even though public kindergarten performance may be popular, given the time constraints and the factors listed above, it is not a priority to include performances at the kindergarten level. The CIC has made the decision to spend valuable classroom time providing kindergarten students with a comprehensive music education. This decision has support of K-12 music educators and administrators.